Secretary/Office Assistant

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Contact Details

Name: Rhex S. Dela Cruz

Address: Batangas, Philippines

Mobile: +63-915*******

Email Address: ****.********@*****.***

Education/Qualifications

Institution: Lyceum of the Philippines University

City/Country: Manila, Philippines

Qualifications: Graduated with the degree of

Bachelor of Science in Hotel and Restaurant Management Completed: 2006

Institution: Colegio De San Juan De Letran

City/Country: Laguna, Philippines

Qualifications: Bachelor of Science in Tourism

Completed: 2003 (undergraduate)

Employment History

United Development Company – Doha, Qatar

A leading Qatari shareholding company with a mission to identify and invest in long-term projects contributing to Qatar’s growth and providing good shareholder value; The developer of The Pearl Qatar Start Date: January 2011

End Date: September 2020

Position/Title: Secretary/Office Assistant, Engineering & Construction Department Responsibilities:

Handling all Administrative and Secretarial duties of the Department Preparing Purchase Requisitions through Oracle System as per company policy Processing of Payment Recommendations as per company’s procedure, and obtaining necessary approval from Engineers as well as HODs

Drafting letters and memos

Processing of daily correspondence for 16 Engineers Handling/Monitoring of Defects Notification for Tower 3A & 3B Handling all stationery requirement for the department Arranging Meetings & appointments for the whole Department Follow-up of requirements from Finance, HR and other related Departments Responding telephone calls from other departments as well as outsiders Preparing Staff Leave Plan

2

Handling company car schedule

Preparing necessary security pass for the staff

Preparing and distributing necessary formats for the department Distribution of Work Permit

Stamping Contractors Vehicle Pass/Personal Pass

Qatari Diar-Vinci Construction – Doha, Qatar

A joint venture between the state-owned Qatari Diar Real Estate Investment Company and France’s Vinci Construction Grands Projects dealing with the construction of Lusail Car Parks, Sheraton Car Parks, Pump Station 7, Doha-Bahrain Causeway, and LRT in Doha

Start Date: August 2008

End Date: October 2010

Position/Title: Documents Controller / Office Assistant Responsibilities:

Receive and stamp, all incoming and outgoing documents and send it to manager or responsible person for verification.

Maintaining proper records of incoming and outgoing files Ensure all project related documents such as letters, faxes, minutes of meeting, make sure reports are filled properly, easily accessible and up-to-date. File, maintain and control all Project related documents Monitor and report the status of movement/ due dates of documents/ transmittals. Provide required photocopies of documents/ drawings to project team. In-charge of receiving and sending documents

Responsible for maintaining log / registers of all drawings and documents (all disciplines) on the Document Filing System/Software (Gesdoc & Dymadoc) Ensure proper safe keeping of document and maintain good quality of work output. Provide necessary assistance to the filing room users. Update drawing racks

Scan, Print and Fold Drawings

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Skill Summary Computer Skills

Microsoft Office - Excel; Office; PowerPoint; Word- Advanced Knowledge

Filing System/Software

Gesdoc, Dymadoc, Oracle

Special Qualifications

Basic Bartending, Cooking, Housekeeping, Food, Beverage and Dining Preparation, and Skirting.

Self-Correspondence; Qatar & Philippine Driving License Training and Seminar Bar and Flair Tending Seminar Strategic Management Seminar

Stress Management

Personal Details Friends call me Rhex, Born on January 13, 1980, Stands 5’ 7”, 150 lbs., Roman Catholic in religion, Married and a Filipino. Languages/Dialect English, Filipino, Mandarin, Nipponggo, & Deutch References

Engr. Sameh Bendary

Director, Engineering & Construction Department

UDC – The Pearl Qatar

Doha, Qatar

Engr. Riad Bleibel

Sr Project Manager, Engineering & Construction Department UDC – The Pearl Qatar

Doha, Qatar

Engr. Julien Le Blanc

Technical Manager

QDVC – Lusail Car Parks Project

Doha, Qatar

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