Project Administrator Administrative Assistant
Resume:
SKILLS
PEBETSE T.
MAMOGOBO
PROFILE
Well organized, dedicated, and proven
all-rounder professional. Experience
working with and across various
teams and external clients. Significant
negotiation experience. Possess ability
to adapt in technology-based and fast
paced environment. Notable history of
Project Administration, Financial
Tracking, IT Administration,
Procurement and onboarding of
suppliers.
CONTACT
PHONE:
EMAIL:
**********@*****.***
ADDRESS
11 Boshoff Street
Florapark
Polokwane
0699
WORK EXPERIENCE
Project Administrator
SNG Grant Thornton
DEC 2016–JUN 2020
Project Administrative support
Schedule regular meetings, take minutes and distribute accordingly Draw up schedules using Planner and share with project team members Maintain the IT Asset Management System ensuring that all assets are recorded and updated/removed when required.
Allocate computer/Laptop, simcard – 3G, telephone & extension numbers for new employees.
Facilitate software license renewals for the company. Contact suppliers to schedule deliveries and to resolve shortages, missed or late deliveries.
Advise IT Support Staff of all relevant hardware/software deliveries purchased.
Processing Insurance Claims for stolen or damaged assets and update asset registry accordingly
Filing all incoming and outgoing documents into a manageable and retrievable system: Electronically & manually
Approve timesheets for the IT department.
Make travel arrangements for the department and perform Travel Requisitions and share with the relevant division
Department Budget Management
Interrogate quotations and invoices received and liaise with Finance for payment
Manage departmental and project finances by tracking the Spent and Budget and update the CIO on a monthly basis.
Set up team meeting to discuss budget.
Track action points from budget discussion
Onboarding of Suppliers and Procurement
Manage communication with various suppliers.
Obtain relevant documentation from companies to be registered as vendors.
Retaining all records in a private manner.
Procuring hardware and software following set procedures within guidelines from the Head of IT.
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0.75
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0.75
Communication
Budget Tracking
Organizational Skills
Procurement
Administration
Telephone Etiquette
Detail Orientaed
REFERENCES
NAME: Simon Letsoalo
TEL: 072-***-****
Company: SNG Grant Thornton
DESIGNATION: Supervisor
NAME: Marcus Sosibo
TEL: 072-***-****
Company: TUT
DESIGNATION: AGRICULTURAL
TECHNOLOGIST
Obtain quotations of the required assets and make comparison, engage with Head of IT for final decision
Prepare purchase orders for approval and send copies to suppliers and to departments originating requests.
Ensure that suppliers are paid on time
Administrative Assistant
TSHWANE UNIVERSITY OF TECHNOLOGY
OCT 2012–OCT 2015
Attending to telephone enquiries.
Managing learners’ attendants register and updating on the system Assisting and handling student queries students in the department. Perform ad hoc requests and general administrative support to the HOD and Lecturers.
Drafting and distributing student mailings & filing student information Assisting in coordinating student orientation.
Capturing & updating the asset database
Arranging venues and catering
Arranging and coordinating all travel requests.
Ensure that filing is up to date.
Order consumables and stationaries and allocating them accordingly. Sorting and distributing incoming and outgoing mail. Handling of invoices; creating, processing and tracking purchase orders. Maintains records of orders and inventory and follows up with vendors on delivery. Interacts with courier companies.
EDUCATION
NATIONAL DIPLOMA: INFORMATION TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
2008—2013
CERT: PROJECT MANAGEMENT (PMBOK)
VARSITY COLLEGE
2017
LLB
UNISA
IN-PROGRESS: 3RD YEAR
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