Accounting Associate Specialist

AYESHA T. IQBAL

Ayesha T. Iqbal

Phone: 408-***-****

E-mail: *******@*****.***

OBJECTIVE: Seeking for position in Accounting and Finance where I can apply my experience and contribute to efficient Accounting and Business office operation.

Key Strengths: Ability to prioritize, Attention to detail, good analytical and problem-solving skills with the ability to make well-thought decisions, highly trustworthy and ethical.

EXPERIENCE: Accounting and Operations Manager at Ameen Housing Co-Operative of California, Inc. (Apr. 2020 -Currently employed)

Accounting Specialist for a limited term assignment at Santa Clara County Office of Education (Nov. 2018 – May 2019)

Worked as Office Manager at Micro Tax Accounting and Tax Services, LLP (Mar. 2016 - May 2016)

Office Specialist at Granada School (Oct. 2014 – May 2015)

Accounting Assistant for 6 years supporting major Accounting and Payroll operations at Granada School (Sept. 2009 – Sept. 2015); Seven years’ Admin Assistant and Clerical experience in school

Bookkeeper at School City Inc. (Oct. 2005 – May 2006)

Volunteered as Admin Assist in a School (Sept. 2004-June 2005) EDUCATION: Master’s degree Major in Accounting and Finance (Cost and Management Accounting)

Bachelor’s degree Major in Business (Advanced Financial Accounting)

Accounting Specialist: Auditory/Advisory Services:

• Auditing of commercial AP warrants and Payroll warrants

• Dissemination of state and federal tax apportionments

• Financial accounting services

• Legal compliance with wage garnishments

• Student ADA Attendance Accounting

Financial & Payroll Services: As a part of Business Services at County Office of Education (DBAS) provide services and serves as the liaison and reporting agent for the following items:

• Daily Deposits (DC) approvals

• Weekly Deposits (DC) allocations

• Monthly Cash Reconciliation

• Federal and State Taxes Payment/ W2 Reporting

• SUI (State Unemployment Insurance) Payment/Reporting.

• Affidavits/Petition for Lost or Overage Payroll / Vendor Warrants (Series 10).

• Process Wage Garnishments deductions from employee payroll

(IRS Levy, Franchise Tax Board, Child Support).

• Reissue lost Payroll and Commercial AP Warrants.

• Prepare TF’s for Direct Deposit Processing (ACH) for PERS payments and EFT for Health Insurance payments on behalf of district.

• Distribution of Payroll Warrants, Payroll Reports and Microfiche.

• Abatements for Worker's Compensation.

• Salary Overpayments.

• Make deposit entries and process allocations to different fund accounts under district books and book county related taxes.

• Issuance of New Vendor Numbers.

• Retirement Reporting for STRS and PERS.

Payroll Audit Service:

Pre-Run Payroll Reports and audit for errors in payroll coding; verify correct coding for retirement reporting, garnishment deduction. Submit payroll for final run to TSB for processing.

Upload payroll files to Retirement Module for district employees. Make corrections as deemed necessary.

Serves as a liaison with the district’s payroll and accounting and technology and data services at the county.

Review and Audit Payroll for Santa Clara County School districts:

(For DBAS) via QCC, Excel MACRO

Review and audit proper retirement coding, St Deduction/pay codes for relevant assigned pay lines in conjunction to retro pay, arrears, special comp, out of class, longevity, degree, deferred pay, etc.

Review and evaluate STRS file and inform district to make necessary and appropriate corrections before payroll is submitted

Run test files as Pre-PERS payroll files using Excel Macro file in order to detect errors on legal day 1 before payroll is submitted to “Technology and Data Services” team for payroll transmittal

Run all payroll reports such as Pay 510, Pay 512, Pay 513, RCA 349 for pre-audit PERS files and enter all missing PERS appointment ID’s, PERS Master, and PERS ID#’s.

Run all Garnishment reports such as Pay 615, Pay 620, Pay 228 for Child Support

Review and process garnishments, modification to earning withholding, cease of pay withholding, run AP batch and process pay vouchers and mail out pay warrants to agencies

Upload all GAR notices in Laserfiche, AP batches for relevant pay period ending

Respond to employees on inquiries relating to their earning withholdings

Clear all unposted payroll for retired annuitant that do not have any earnings for payroll reconciliation reports

Review Payroll cancellation Request received from districts and verify with bank and QCC backups for processing cancellation in QCC, Bank only or in Both

Respond to retirement system inquiries on retiree payroll, Data conversion clean ups for CALSTRS, CALPERS

inquiries as needed

Payroll Coding relating to Retirement, bargaining Units, State Disability Insurance, Social Security, Medicare:

Monitor 1000 hours worked for part-time employees to determine eligibility for retirement benefits (401K) for private organization worked; verify and review new contracts from district in accordance with bargaining units to verify retroactive salary increase

Coordinate with district and submit new contract copies and relevant forms to retirement system

Review to ensure accuracy of various payroll codes, verify pay rate, retirement earnings, pay codes with pay lines in payroll system with respective employees’ online retirement systems

Make adjustment in payroll retirement system as post payroll adjustments and process tasks to clear all STRS, PERS edit/errors so that payroll files are clean in order to upload to the respectively retirement systems

Review proper coding for SUI/ SDI and OASDI and

Medicare; verify computation of all statutory deductions based on W4 screen inputs and required Garnishment amount to be deducted from STAT NET (Gross Pay less STAT DED) and as per the earning withholding notices

Perform all related duties as assigned to complete pay processing

Assist to provide resource documents relating to payroll to agencies such as retirement, unemployment, grant related programs, workers compensation and SDI medical/FMLA claims.

Office Specialist: • Maintained and validated Student Management system for Admissions and Enrollment.

• Maintained and validated all HR personnel records.

• Recording and reporting by entering, organizing and maintaining student data.

• School record keeping for student registration, immunization and academic transcripts. Managed, organized and updated files, records, reports etc.

• Managed event planning and scheduling with parents.

• Managed the application process and waiting lists.

• Organize and collect fees for field trips, fundraisers and miscellaneous year-round school activities.

• Maintain accurate receivable and payable accounts for Club, Childcare and Preschool Programs.

• Assisted the budget process through preparation of purchase requisitions, placing work orders and budget tracking.

• Assisting staff, and administrators in daily tasks, business operations, general clerical admin support duties. Administrative Assistant:

Independently prepares routine correspondence pertaining to work performed.

Responds to questions from the general public

Prepares and maintains a variety of auditable financial records and reports

Assists with maintenance work orders, maintain inventory of fixed assets, organize and maintain facility use permits

Performs other duties and responsibilities as required for the efficient operations of Business Office services.

Payroll Technician: Payroll Processing, Operations and Support using ADP: - Prepare Payroll for final authorizations and Maintain Payroll records.

Process and submit semi-monthly payroll for employees both regular FTE and PTE and substitutes timecard processing

Review and process time sheets and records accurately

Process attendance, absences and leave information for employees

Prepares and maintains records and files related to the absence of personnel for payroll purposes

Enter and process Employee personal data input for set up for new hires, EE status changes, rehire, termination, etc. into the payroll system

Enter data into the absence reporting system. Prepares and maintains records and files related to the absence of certificated and classified personnel for payroll purposes

Verifies data for accuracy, completeness and compliance within established procedures; enter data into computer system; process time sheets; maintains confidential files, data and records

Prepare journal entries and accruals and other payroll related functions

Assist in Worker’s Compensation Audit and 401 K annual audit. Maintain, prepare and File 5500 and other legal documents for 401 k deductions, payroll & financial records. Accounting

Technician:

Accounts Receivables:

Perform daily cash management functions by recording and reconciling cash collected

Receives and records cash, warrants, and checks from revenue sources

Post cash and checks to customer accounts in Access database System and in QB’s

Receive, verify, record and make deposit checks and cash weekly to business account

Reconcile records of all monthly financial transactions with bank statement

Prepare and mail invoices and statements (using access database) and implement follow-ups with customers for unpaid balances, enter debit / Credit Memo in QB’s

Process credit card payments towards donations and other fundraising activities

Enter journal entries, online transfers and payments

Perform bank and cash reconciliation

Prepare and balance bank’s ACH batch summary reports for verification and approval.

Accounts Payables:

Process Full cycle accounts payable including a weekly check-run and month end close

Review and process invoices for approvals and verification with 3-way matching system with purchase order, process check requests and employee reimbursement

Prepare annual 1099 forms and financial records and reports

Reconciliation of monthly bank statements

Preparing P & L statement and balance sheet and Budget Vs. Actual Variance Report

Posting of general ledger transactions, maintain purchase orders and checks.

TRAINING Offered by

SCCOE:

QSS Modules Training for Payroll Technicians

Attendance Reporting

Retirement and Payroll Training

HONORS AND SKILLS: QSS software for Financial Accounting and Payroll and Cal State Retirement System.

Proficient in Microsoft Office Suite-Word, Excel VLOOKUP, Outlook, Access database OS 365, and PowerPoint.

Skilled using Student Information System Infinite Campus, Attendance Management database Software, Principal Attendance Data Collection Software for Reporting Pupil’s ADA to CDE (PADCS); Laserfiche for archiving files and files retrieval.

Strong Knowledge of QuickBooks (QB) Pro Accounting software.

ADP client software for payroll processing such as Time & Attendance, ADP PCPW, ADP Workforce Now (WFN), Quarter reporting.

Ticketing software Freshdesk.

Good knowledge of general accounting principles, Strong Excel and database skills.

Strong communication skills, both verbal and written.

Remarkable organizational skills with ability to prioritize and work efficiently.

Ability to multi-task and meet tight deadlines, analyze and critical problem-solving skills.

Effective writing certification for Effective Business communication.

Contact this candidate