Executive Assistant Management

Deisy Y. Mendez

Email: **********@*****.***

Cell: 619-***-****

Summary: Extremely determined and passionate Executive Assistant / Permit Technician with over 5 years of experience in issuing construction permits, zoning verification, land development knowledge, and assisting customers in understanding any code and regulations concerns. A dedicated professional with additional experience of over 10 years in management assistance, administration, HR liaison, team leader - support, and inventory control.

Skills:

65wpm

Advanced Microsoft Word (using tables, charts, & graphics)

Excel (formatting data)

PowerPoint (Certified – linking excel data to create charts & informational

Outlook

Workforce

TeleStaff (Roster Reports for Zoning with the Fire Dept.)

Oracle PeopleSoft

(Payroll/Timesheet)

LaserFiche,

Zoning map &PIMS

PermitPlus

Envision Connect

KRONOS - Payroll

ARCHIBUS/ARIBA

SAP

Accela

PeopleSoft

e-Time Study

e-pay

Lotus Notes

SameTime

EPIC &Mainframe

HealthConnect

Basic Knowledge in ArcGIS, able to

Proficient in Spanish

Employment History:

Fire Department – City of Ontario

Permit Technician (Part-Time Temp) Jan 2021 – July 2021

•Provide customer service and information regarding permit procedures and policies to the public over the counter.

•Receive and process permit applications and forms; calculate and collect fees, and issue permits in accordance with established procedures.

•Review plan submittals for appropriate approvals and required attachments to assure accuracy and completeness.

•Explain plan review corrections to architects, engineers and contractors and provide information in response to code-related inquiries.

•Coordinate permit activities with building inspectors, other City departments, and outside agencies.

•Respond to inquiries and/or permit discrepancies.

•Perform data-entry and maintain records utilizing electronic and manual recording keeping systems.

•Route plans to other departments according to prescribed procedures.

•Issue Fire Department construction and fire code permits.

•Process fire protection and construction plans for residential, commercial, and industrial projects.

•Perform code compliance reviews of minor fire protection projects.

•Schedule appointments for plan checkers and Inspections for the Inspectors

•Verify data regarding contractor's licenses

•Maintain permit forms and handout materials related to permit requirements and issuance

SafeBuilt – San Diego County Contract – Building and Development Services

Permit Technician Jan 2020 – Mar 2021

•Work in various Cities as a contracted Permit Technician (Solana Beach, Del Mar, Carlsbad, National City, Encenitas & San Diego County)

•Process commercial and residential projects (enter data in Accela, Envision, CommunityCore and various other software used by different Cities)

•Review plans for completeness (ensure that all documents are submitted such as structural calc’s, soil reports, site plan, EMPs, and any other information required for review)

•Process “Plans Out” (ensure that the client has all corrections or approved documents to submit revisions or start their construction)

•Process payments for projects and assess fees for all submittals

•Process approved and correction letters for various Cities

•Schedule construction inspections

•Assist with quick business permits such as patio covers, pools, fencing, main panel upgrade, subpanel, & re-roofs and other small improvement projects.

•Assist with Code Enforcement submittals

•Explain plan review corrections to owners, architects, contractors and engineers and provide information regarding code-related inquiries.

•Coordinate with building inspectors and other city departments or outside agencies regarding permit activities.

City of San Bernardino – Building and Safety Department Feb. 2019 – Oct 2019

Development Services Technician (AKA Permit Technician)

•Perform routine plan review for Building and Safety of projects for compliance with City codes, requirements, or conditions of approval, such as solar, fencing, pools, reroof, panel upgrades, patio's and much more.

•Assist with Public Works Plan Check submittals such as Hauling Permit, Encroachment Permits, Off-Site Improvements, On-Site Improvements, Grading, lot merger, lot line adjustment, WQMP, Hydrology reports, and bond releases.

•Maintain departmental records; perform research of property information and code

Requirements, collects and tabulates data.

Ventura County – Fire Department Dec. 2018 - Feb. 2019

Management Assistant III to Chief Gardner, Dustin

•Use Oracle PeopleSoft for payroll/Timesheet purposes

•Schedule appointments, arrange conferences, and meetings for Chief Gardner.

•Process budget requests and bookkeeping by reconciling receipts for accounts payable’s review, assist with purchasing and timekeeping of other Fire Fighters within our division.

•Perform lead functions over other clerical personnel.

•Assist with travel arrangements and mileage/maintenance record keeping for County Vehicles.

Social Services, Foster Care Bureau – Santa Clara County Jul. 2017 – Aug. 2018

Executive Assistant to Sergio Nicolau

•Process payroll in KRONOS (SC125s, WOOC's, Regular Timecards, extra help, reconcile accrued times before processing final payroll, OT hours, FMLA's, Leave Without pay and distribute any checks for those without direct deposit)

•KRONOS – Timekeeping, NeoGov – Authorize as hiring manage, Access authorization for new workers, Electronic Background Clearance, ELPH – Submit PARS for leaves, hires etc… Events- Submitting required documents for catering reimbursements.

•HR/NeoGov Processing (New Hires, print applications for interviews, communicate with internal HR to ensure all information is entered for new employee or information is transferred adequately from previous agency within the county)

•Purchasing - I use ARCHIBUS web central and Request to fill forms (order furniture, equipment, and supplies for the office)

Department of Environmental Health – Santa Clara County Apr. 2013 –Jul. 2017

Senior Office Specialist – Plan Check Unit (Permit Tech) - Lead

•Project Management – maintained project schedules, billing, and collections, maintain file updated and our database as well.

•Purchasing – use ARIBA to order supplies, P-Card to order shoes, shirts & other items not in ARIBA.

•Interview panel - review and assess each resume and interviewee – determine if their qualifications and knowledge is what we are looking for in our department. Evaluate each candidate and assist with reference check. Calling candidates back for 2nd interviews and scheduling those with our supervisor.

•Support Plan Check & Construction Unit: Processing-assigning projects to plan checkers, entering data in envision connect, scheduling OT Inspections, emailing and keeping communication with customer and City Building Departments, back up for Land Use:

Septic/Onsite Wastewater Treatment System Unit, Wells/Water Program.

•Clerical duties: Filing, copying, faxing, scanning documents and special project as assigned Process applications, changes of ownerships, updating data information and other clerical support as needed (front desk coverage)

•Stream-lining programs and its procedures - Developing & implementing new processes to improve inefficiencies in our programs.

•Review and evaluation of completeness of each of the various types of applications for other programs.

Contact this candidate