Payroll Administrator OfficerHuman Resources Talent Management

WINSTON N. KISEMBE

CELL: 071******* EMAIL: *******.*******@*****.***

PROFESSIONAL PROFILE

Strategic professional who deploys participative management style in a fast-paced, diverse workforce.

Proactive change agent who spends time in employee environment encouraging learning and promoting and supporting the vision and objectives of the organization. Long-term goal is to become a senior consultant in the field of HRM. SKILLS

Human Resources Talent Management Labour and Employment Law Recruitment and Selection HR Policies Planning and Facilitation Payroll Management ACCOMPLISHMENTS

Initiated revision of outdated employee handbook and developed 15 HR policies and procedures.

Implemented a bi-weekly meeting with 9 other department heads to discuss goals, updates, and challenges, increasing productivity across departments by 20%

Digitized company’s internal microfilm library of more than 5,000 files.

Managed the Facilities Management budgets to ensure that funds are spent as efficiently and effectively as possible and actively ensured cost savings within the unit.

Decreased fleet size, reduced cost and increased visibility of drivers by implementing new fleet management system and onboard computers for the fleet.

Initiated a transport and logistics policy that guided procedures and expectations of employees reducing violations and keeping employees on target with company goals. EMPLOYMENT HISTORY

January 2021 to Date: Human Resource Management Professional Examination Board

(HRMPEB)

Position: EXAMINER

RESPONSIBILITIES

Marking formal examination papers and other forms of assessment in accordance with the relevant marking scheme or criteria agreed between the team of Examiners.

Reviewing candidates’ scripts as instructed by the Chief Officer in relation to those cases submitted under the Examination Review Procedure.

Submitting a report on the overall examination process to the Secretary of the Board of Examinations particularly relating to the general conduct of the examination

Attending Examiners’ meetings,

Check that all the test items are based on the respective syllabus and that the items are graded accordingly.

Develop a Marking Scheme alongside the Specification Grid.

Pass on the finalized draft of the paper to an internal moderator who has to proof read the text again to ensure that no test item is out of syllabus.

Make the necessary changes in the examination paper and the marking scheme as advised by the Chief Officer Examinations.

January 2019 to Date: Kenya Institute of Management Position: PART-TIME LECTURER: HUMAN RESOURCE DEPARTMENT RESPONSIBILITIES

To plan and manage own teaching and tutorials as directed by the timetable office which is determined by the needs of the department.

Share in the administrative responsibilities of the department.

Invigilation, assessment administration and attending progression boards.

To be responsible for the health and safety of students in their immediate working environment, reporting any health and safety concerns to the Head of Department.

Develop and research own teaching materials, methods and approaches with guidance and ensure that content, methods of delivery and learning materials meet defined learning objectives.

Giving effective advice, guidance and feedback to students to support their academic progress and referring students to support services as appropriate. January 2010 to December 2018: St. Paul’s University Position: ADMINISTRATION OFFICER.

RESPONSIBILITIES

A. Human Resource Functions

Design and manage appraisal Coordination of Performance Management Assessments and recommending training.

Assessing and redesigning of JDs to reflect HR needs, and drawing up the authority- reporting channels, responsibilities and Key Performance Indicators.

Provides detailed and accurate information for the preparation of the annual staffing budget.

Developing HR policies and procedures to ensure legal compliance.

.Experience in talent management, succession planning and development, writing and delivering training programmes appropriate to the needs of employees and the organization.

Develop and maintain fire prevention and response systems, standards and procedures and oversee maintenance and update of fire equipment and security records.

Provide guidance and oversite to the Finance Department as well as to the Payroll Administrator in matters of payroll administration.

May coordinate the staff move-in process and move-out process in a timely and coordinated manner including orienting new staff.

B. Property Management and Office Administration

Manage the implementation of university projects through progress monitoring and budgetary control by way of reviewing all bills of quantities against agreed work plans and budget lines and managing the performance of contractors during renovations, refurbishments and any other remedial work

Maintain accurate records of equipment functioning status and other systems in buildings.

Ensure that facilities meet government regulations and environmental, health and security standards

Ensure timely payment of all utilities and bills and a record of the same kept in an accurate filing system.

Continually review and update the out-sourced cleaning and security service contracts, oversee the performance of other service providers and report to management as needed.

Oversee the organization and optimal utilization of office space and coordinate the procurement process, delivery and movement of major office equipment and furniture and fittings.

Work in liaison with the Procurement and Finance Divisions by approving requests and also to ensure that the organization gets values from the purchases made.

Coordinating office activities and operations to secure efficiency and compliance to university policies.

Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.

C. Transport and Logistics

Create, implement, and revise an annual budget for transportation department expenditures.

Participate in the development of time and cost estimates for major vehicle repairs.

Determine the appropriateness of vehicle service requests and authorize work to be completed.

Oversee purchases of repair parts and department supplies.

Establish standards of maintenance and preventative maintenance for University vehicles.

Maintain all necessary maintenance records for University vehicles.

Inspect all University vehicles on a regular basis to determine that high standards of cleanliness, safety, and security are maintained.

Check driver logs and mileage sheets, also maintain end of the year mileage reports.

Supervise the work of the bus mechanic, automobile mechanic, vehicle service technician,

Design and periodically revise bus schedules and routes according to fluctuations in the number of passengers.

Responsible for managing all required inspections as per the Kenyan Law

Respond to and investigate accidents involving University vehicles. D. Maintenance of Grounds

Ensure established standards are achieved by regularly inspecting the work of grounds personnel, directing corrective measures to be taken when necessary and appropriate, and conducting and coordinating the training of groundskeepers in the safe and proper operation of all tools and equipment.

Provide for a safe campus environment by supervising and coordinating the removal of leaves, fallen branches, other weather-generated debris, and trash from all University grounds.

Ensures that grounds keeping personnel have the equipment and supplies necessary to perform their duties by estimating the types and amounts of materials and equipment needed for specific grounds keeping projects, ordering or contracting for their purchase, issuing the material and equipment to groundskeepers, and tracking and recording their use.

Train grounds personnel, or oversee training, on how to properly perform grounds services, including operation of equipment, safe use of chemicals, and customer interface and encourage the exercise of initiative by fostering pride in maintaining the campus to the highest departmental standards.

Help to ensure that the work of the Grounds Division is completed within budgetary constraints by assisting as needed in tracking and monitoring the use of labor and supplies.

January 2004 to December 2009: All Nations University College, Ghana. Position: LIBRARY ADMINISTRATOR.

RESPONSIBILITIES

Took the responsibility of assessing, sieving, and interviewing candidates for available positions; and made referral of well-qualified and skillful applicants to the respective department managers.

Responsible for consulting with and helping practice managers and supervisors on company policies and procedures.

Consulted with practice managers regarding employee turnover, absenteeism, changes in work settings, employee motivation and recognition, and other employee-related aspects.

Maintained the department's office areas in a well-coordinated and professional manner.

Conducted employee training and development programs, and other general activities.

Maintained a database where I stored information about the policies and processes, employees, program schedules, and confidential company data.

Supervised and rendered guidance to the clerical staff, student trainees, and volunteers.

Ensuring smooth running of the library on a day to day basis. EDUCATION

Jomo Kenyatta University of Agriculture and Technology, MSc. Human Resource Management ( November 2014)

All Nations University College, Koforidua, (Affiliated to Kwame Nkrumah University of Science and Technology) – KNUST, Ghana - BBA Human Resource Management.

(May 2008)

University of Nairobi - Diploma in Library and Information Studies. (2000) PERSONAL DETAILS

Date of Birth: 21st August 1979

Nationality: Kenyan

Sex: Male

Marital Status: Married

INTERESTS

Playing Basketball and reading journal articles and motivational literature. REFEREES

1. Margaret Ruguru Nguu

Chief Examination Officer

Human Resource Management Professional Examination Board Mobile: +254-***-***-***

Email: **********@*****.***

2. Susan Maina

Manager

Kenya Institute Of Management (Machakos Campus)

Mobile: +254-***-***-***

Email: ***********@*****.***

3. James Mururi

Deputy Registrar -Administration

St. Paul’s University, Limuru

Mobile: 072*******

Email: *******@***.**.**

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