Executive Assistant Administration Manager

Reshma Rao Connect with me on:

Mobile: +91-819******* https://www.linkedin.com/in/reshma-rao-74991169/ E-mail: **********@*****.***

HSR Sector 7, Bangalore

Profile Summary

Organized, result oriented Executive Assistant for Top level & Senior Management with 5+ years of experience in Calendar Management, Travel Arrangements, Facilitating Client Visits, Strategic & Operations, Human Resources Coordination, Communications and Event Management. Received “Above & Beyond’’ Award for effectively multitasking. Proactively introduced two work tools for smooth flow of the process – Trello and Workplace for Facebook. Core Competencies

Strategic & Operations:

Maintaining weekly / monthly report of internal meetings tracking the growth aspect

Monitoring and tracking the activities to maintain smooth flow of work and strong working relationship with business partners

Managing different schedules and activities of the leadership team – India & Foreign counterparts and client follow-ups

Corporate communication (internal and client email follow-ups, Social Media handles) Travel Operations:

Preparing domestic & international travel arrangements including air, hotel, ground transportation and itineraries

Work with travel team and liaison with travel agency to ensure smooth operation of Forex, transport facility, hotel booking

HR, Recruitment & Employee Engagement:

Resources Management & Recruitment: Screening the profiles, telephonic interviews, Tracking New joiners and exits, resource allocation, appraisal process (performance management rating)

Internal Communications

Employer Branding (coffee mugs, t-shirts, notepads, laptop bags)

Organizing end-to-end festival Celebrations, birthdays, anniversaries & team building activities Employment Chronicle

Rubrik Inc., Bangalore

Executive Assistant to Head of Engineering November 2020 – April 2021 Significant Highlights

Calendar Management

Organizing India wide meetings, Town Halls

Business related duties - MoM, follow-ups, coordination, maintaining India employee data (new joiner, exit)

Organizing virtual events across teams (parties, games, celebration, swags)

Handling procurement request for contract employees and purchase/renewal of technology ABB Ltd, Bangalore

Executive Assistant to GVP April 2020 – October 2020 Significant Highlights

Calendar Management of the Global Team

Supporting the global team for reimbursement claims

Business related duties: MoM, follow-up, coordination, maintaining global employee data Solcen Technologies, Bangalore

Executive Assistant to Head of Technology November 2018 – February 2019 Significant Highlights

Managing agenda and different schedules and activities of leadership team – India and France counterparts

Assisting the leadership team, collaborating with middle management (resource allocation, travel budget, onboarding process) administrative tasks (MoM, travel plan, event management, expenses management), recruitment schedule and coordination

Trianz Holdings, Bangalore Senior Executive

Assistant to VP of Technology February 2018 – July 2018 Significant Highlights

The first point of contact of Head – Global Technology Services (GTS) for calendar management, visitor management and ensuring weekly / monthly reports are well maintained

Work with travel, facilities & IT team team to ensure smooth operation of end to end logistics (Forex, sim card, ground & air transport, hotel reservations)

Opteamix Solutions, Bangalore

Executive Assistant to CEO May 2016 – July 2017

Significant Highlights

Assisting the leadership team with calendar management, meetings (internal and external), administrative tasks

(preparation of business meeting agendas, MoM, visitor management, travel and expenses management), event management (Tech Talks, Town halls) and Social media management (Opteamix and MCAB) Micro Focus, Bangalore

Executive Administration to Head of India Sales September 2015 – April 2016 Significant Highlights

Administrative activities: Invoice Payment, Stationery procurement, ensure all travel arrangements for the India team are done with various vendors, including booking flights, hotel accommodation, car rental, and any emergency assistance.

Hewlett Packard, Bangalore

Executive Assistant to VP of Asia Pacific August 2014 – August 2015 Significant Highlights

Providing secretarial and facilities support to the Site Leader by travel management, calendar management, client visits, hotel & ground transportation, conference room bookings, and other day to day administrative activities

Attendance Management for contract employees and maintaining employee database of new hires, exits, bench

& internal movements

Worked as Administration Manager in Betsol, Bangalore from December 2012 - January 2014

Scholastics

B. Com Graduate from Manav Bharti University, Solan – HP, with 72% in 2012

IT Skills: MS Office Suite, Operating Systems and Internet Applications

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