Budget Analyst Contract Administrator

CARMELITA S. JOHNSON

Hyattsville, MD *****

Phone: 443-***-****

E-mail: ************@*****.***

PROFESSIONAL EXPERIENCE:

OPERATING BUDGET ANALYST 3/2019 - Present

Office of Budget and Planning, Washington, DC 40 hours/week Supervisor: SebleWengal Mulaw, 202-***-****; may contact Experience and detail-oriented Finance/Budget analyst offering key strengths in the areas of budgeting with a demonstrated track record of performing analytical support of variety of business operations, including research, analysis and preparation of financial reports, budget management and analysis and development, and implementation of process to optimize authorized appropriations and efficientl\ accomplish agenc\ s mission.

BUSINESS MANAGEMENT: Serves as a Budget Analyst with responsibility for formulate, justifying, monitoring, and developing small to mid-si]e agenc\ s department, or essential program, or fundamental service and resolves complex agency budget matters. x MANAGEMENT AND ADMINISTRATION: Coordinates the Office of Budget and Planning (OBP) budget projects to include the preparation of tracking, monitoring, and coordinating agencies reprogramming of their budget requests. In conjunction with program needs. Independently or in conjunction with other staff, performing special analysis of specific budgetary program and projects. Providing recommendations to the appropriate deciding official. Developing and preparing guidance and tools designing to increase agenc\ s abilit\ to make proper budgetar\ formulation, execution determination, and planning decisions, in conjunction with senior analyst. Performing other related duties as assigned.

Reviewing agency budget submissions for technical and conceptual accuracy and consistency evaluating agency program enhancements concerning a wide variety of budgetary topics, including current year planned versus actual spending, overspending, and potential effect on agency budgetary plans and proposal on discretionary spending. Participating in the preparation of the Ma\or s annual operating budgets. Work with agency personnel to ensure that the budgets of assigned program areas achieve program goals and meets the criteria established by senior budget personnel. Providing first- level support and oversight on complex execution related matters within assigned agencies. Providing continuous oversight of the program s expenditure of approved funds. x REPORT CREATION: Providing oversight of grant reconciliation reports for ALL Federal and Private grants. Assures grant compliance; identifies; documents and report noncompliance issues. Create status reports and identifies additional reprogramming as necessary to ensure that agencies sustain compliance with established procedures. Anal\]ing agencies annual spending plans, using the department financial databases (SOAR & CFO$olve), to extract pertinent budgetary CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 2

data, and providing recommendations to correct any problems. x COMMUNICATION: Disseminated information by using telephone, and e-mail. Communicated daily with agencies. Provide constant status updates to supervisor and co-workers. Promotes positive interactions by adopting helpful, can-do attitude. Communicated with agency staff to determine needs and maintain complete and accurate records and files. x GRANT CLOSE-OUTS: Process grant closeouts at the end of each fiscal year and provide report to external auditors. Ensure that all reports, and procedures are in order so that grant is closeout with absolute accuracy and integrity. Serve as subject matter expert with respect to close-outs process.

Key Accomplishments:

x Develop collaborative relationships with colleagues to identify potential issues and to enhance quality of operations.

x Operated financial computer systems and furnished director/managers with grant reconciliation, and financial analysis reports. Build consensus to ensure efficiency and compliance. Strive to promote a smooth workflow.

x Conduct budget analysis and other analytical studies; apply professional best business practice and audit techniques to gather, document and summarize financial data. Provide guidance to staff on these techniques.

SR. FINANCIAL ANALYST 6/2015 – 03/2019

Office of Financial Analysis and Budget; Washington, DC 40 hours/week Supervisor: Eugene Cooper, 202-***-****; may contact Administer and maintain all university budgeted positions; perform business management, and payroll allocations/earnings. Support Human Resource, University Department, and Research Administrative Services.

x BUSINESS MANAGEMENT: Manage and approved all ePar transactions related to Commitment Accounting module in PeopleSoft HRMS. Troubleshoot ePar errors either individually or working with the ETS HR Applications team. Managed department budget updates to include funding allocation of payroll earnings, which is critical to grant billing and effort reporting/certification for employees being funded by grants. Managed and monitor all university position budgeting, job reclassification, title changes, and position data changes. Process one-time and/or supplementary payments to faculty and staff including WHUR and WHUT freelance employees, WHUR commission s pa\ments, new emplo\ee travel reimbursements, bonuses, salary pay rate adjustments, and transfer of employee and/or positions from one department to another.

CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 3

x MANAGEMENT AND ADMINISTRATION: Support units and track activity through the procurement and human resource life cycle. Procurement activities include ensuring timely entry of all purchase requisitions (inclusive of delivery confirmation and vendor payment), Human Resources activities include ensuring timely submission of all position requests (all funds), maintaining accurate employee data in PeopleSoft system (includes: name, position, job description, compensation, and funding source) and assisting with quarterly effort certification. Key Accomplishments:

x Decreased processing time from months to hours by implementing a personnel realignment that improved communication, information sharing, and streamlined the process. Created a checklist to increase the accuracy and efficiency of financial reviews. x Reduced lessor processing time for requisitions from months to days by suggesting and helping implement better inter-departmental relationship alignments. Produced error-free ePars transaction reports resulting in work being conducted up front, during process, instead of after. DIRECTOR OF FINANCE 7/2011 – 6/2015

DC Small Business Administration, Washington, DC 40 hours/week Supervisor: Darrell A. Brown, (resign) may not contact Served as Director of Finance for the DC Small Business Development Center. Responsibilities included financial planning and management of annual operating budget of $1.3 million. Developed departmental budgets and ensured that grant and contract expenditures were appropriately allocated and in compliance with grant regulations. Served as school's grants administrator overseeing SBA cooperate agreement grant.

x CONTRACT MANAGEMENT AND ADMINISTRATION: Coordinated integral business components pertaining to purchasing, operating budget, and contract. Oversaw annual operating budget activities related to sub-contractor to ensure adherence to deadlines and funding parameters. Kept project on task, on time, within budget, according to contract specifications. Integrated project management knowledge with leadership, interpersonal, financial, and communications skills.

x Oversee the management of the DC Small Development Center Grant to ensure that activities support program and financial goals and are compliant with SBA, Howard University and regulations, procedures and deadlines.

x Prepared modification for sub center agreements for new calendar year. x Trained new personnel on sub center monitoring, reconciliation of grant and university funds. Use of OMB circulars as relate to allowable expenditures charges to grant funds. x Prepared financial semiannual and final reports for SBA grant showing expenditures and matching funds as required by agency.

x Monthly reconciliation of grants and match financials to insure compliance. x Act as the principal contract liaison of DC SBDC. Served as interim director in the absence of the Executive Director.

CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 4

x Assisted the Executive Director in strategic planning, resource development, and the implementation of SBDC program goals and objectives.

x Developed departmental budgets and ensured that grant and contract expenditures were appropriately allocated and in compliance with grant regulations. Served as school's grants administrator overseeing SBA cooperate agreement grant.

x Acted as principle contract administrator of SBDC grants and contracts, including preparation, modification, negotiation and implementation of sub-center agreements, Memoranda of Understanding, strategic alliances, community base partnerships and cooperative agreements with Federal, state, local government agencies, universities and other institutional partners. x Developed departmental budgets and ensured that grant and contract expenditures were appropriately allocated and in compliance with grant regulations. Served as school's grants administrator overseeing SBA cooperate agreement grant.

x INTERPRET REGULATIONS AND TECHNICAL MATERIAL:

Reviewed legal documentation to ensure that projects complied with government, and university building codes. Identified staffing requirements based on technical materials and documentation. x COMMUNICATION: Disseminated information by using telephone, mail services, and e- mail. Communicated daily with sub-recipient. Employed customer service to employees and vendors regarding department operations. Provided constant status updates to supervisor and co-workers. Promoted positive interactions by adopting helpful, can-do attitude. Communicated with clients to determine needs and maintain complete and accurate records and files. x CONTRACT CLOSE OUTS: Process contract closeouts within 90 days after end of award. Create closeouts documents to send out to grantor. Review and correct any financial report to bill out correctly. Ensure that all reports, terms, and procedures are in order so that contract is closeout with absolute accuracy and integrity. Serve as subject matter expert with respect to close outs.

Key Accomplishments:

x Compiles and reviews sub-center and SBDC financial reports and SBA budget documents, including the monthly monitoring. Reconciliation of grant financial management reports, operating budgets and special program income accounts. Facilitated no-fault internal and external audits as a result of sound recordkeeping and thorough documentation. x Preparation of budget proposal documents, contracts compliance analysis. Prepares and justifies all budget documents with required supporting documentation. Acts as principal contract administrator of SBDC grants and contracts, including preparation, modification, negotiation, and implementation of sub-center agreements. Composed effective accounting ad-hoc reports summarizing accounts payable data for supply chain, human resource and other departments. CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 5

SENIOR BUDGET ANALYST 4/2008 – 7/2011

Office of Financial Analysis and Budget; Washington, DC 40 hours/week Supervisor: Carol Borggren, (retired) may not contact Analyzed budget department budgets in order to maintain accuracy and spending limit. x ANALYSIS AND RESEARCH: Analyze budget patterns, project expenditures and assist with preparing approved budget. Justify budget requests. Ensure that positions are properly funded by appropriate University/grant sources and maintain funding information using PeopleSoft. x FINANCIAL ANALYSIS: Work closely with Director on the financial planning and management of annual operating budget. Generate monthly reports with values, measurements, and statistics.

Key Accomplishments:

x Develop collaborative relationships with colleagues to identify potential issues and to enhance quality of operations. Mentor less experience personnel, offering advice and guidance when mandated. Utilize oral communication to give meetings and presentation. x Operated financial computer systems and furnished senior company executives with A/P liability and cash flow reports. Build consensus to ensure efficiency and compliance. Strive to promote a smooth workflow.

x Conduct budget analysis and other analytical studies; apply professional best business practice and audit techniques to gather, document and summarize financial data. Provide guidance to staff on these techniques.

BUDGET ASSISTANT 3/1999 – 4/2008

Office of the Provost, Washington, DC 40 hours/week Supervisor: Rohinton Tengra, (retired) may not contact Analyzed monthly department budgets and accounting reports to maintain expenditure controls. Performed cost-benefit analyses to review financial requests and explore alternative funding methods. Examined past budgets and researched economic and financial developments that impacted spending.

x BUSINESS MANAGEMENT: Provided advice and technical assistance with cost analysis, fiscal allocation, and budget preparation. Examined budget estimates for completeness, accuracy, and conformance with procedures and regulations. Summarized budgets and submitted recommendations for the approval or disapproval of funds requests. Reviewed operating budgets to analyzed trends affecting budget needs.

x ANALYSIS AND RESEARCH: Conduct reviews of department budget, review faculty appointment for promotion and tenure. Make recommendations pertaining to analysis of fiscal year CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 6

budget submitted by schools/colleges, and or units. x FINANCIAL ANALYSIS: Review budget variance and provides explanations. Performed cost-benefit analyses to review financial requests and explore alternative funding methods. Examined past budgets and researched economic and financial developments that impacted spending. Assisted with redistributing funds for budget accounts to avoid deficits. Key Accomplishments:

x Provided leadership, management and direction to 2 staff members. Set work priorities and goals. Assigned and monitored work in progress to ensure schedules and deadlines were met. Worked to achieve optimal organization, work methods, and procedures. Performed full range of clerical and administrative duties.

x Established and maintained databases in support of operations. Maintained and updated computer archive files of current and former employees of ALL schools, colleges and academic support units. Prepared requisitions for travel, purchasing, special events, travel advances, student tuition and fee payment, student appointment and other necessary forms. Provided direct oversight for the time and attendance database.

x Knowledge of organizational principles; maintained and coordinated files both electronically and manually. Updated database to reflect current information. Demonstrated ability to handle substantial workloads through the prioritization of tasks. Independently planned, organized, and prioritized work. Recommended solutions for procedural inefficiencies. x Implemented systems modifications and new procedures to improve accounting and reporting processes. x Demonstrated outstanding knowledge of accounting principles and practices; reconciled and input accounting data into database.

x Efficiently coordinated the efforts of department to ensure that accounts payable, cash applications, and invoices were reconciled in an accurate and timely manner. Processed and reconciled Petty Cash. x Established prorates for Fringe Benefits, Indirect Costs, Bill Receivables, Bill Reduction, Revenue Recognition & Indirect Cost Credit.

x Frequently corresponded with members of payroll, Principal Investigators, and co-workers; interacted with a wide range of both internal and external customers with varying levels of understanding and education daily.

x Worked to establish immediate trust, credibility and effective working relationships with co-workers and management. Collaborated effectively.

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CARMELITA S. JOHNSON PHONE: 443-***-**** E-mail: ************@*****.*** 7

EDUCATION

Master of Science, 12/2014

University of Maryland, University College, Adelphi, MD USA Major: Management: Acquisition & Supply Chain Management Specialization Bachelor of Science, 5/2010

University of Maryland, University College, Adelphi, MD USA Major: Management Studies

Minor: Supply Chain Management

Associate of Applied Science, 08/2008

Prince Georges Community College, Largo, MD USA

Major: Business Management

CERTIFICATE

Human Resource Management

COMPUTER SKILLS

Microsoft Office (Excel, PowerPoint, Outlook, Word) PeopleSoft 9.1, Commitment Accounting

Financial Reporting Systems (FRS)

System of Accounting and Reporting (SOAR)

CFO$olve (data extraction and reporting writing system) TEAMS

JIRA

AWARDS AND RECOGNITIONS

Outstanding Customer Service Award

Howard University, Center for Urban Progress (07/2002) Howard University, School of Education Center for Disability and Socioeconomic Policy Studies,

(05/2000)

Certificate of Appreciation

Howard University, Minority Organ Tissue Transplant Education Program (MOTTEP), (11/2005) Howard University, Center for Excellence in Teaching, Learning, and Assessment, (11/2003) Howard University, Fighter for Life – Relay for Life, (6/2000) Certificate of Achievement

For the Top Money Raiser for the HU Fighter for Life Rela\ fRU Lifeµ, (06/30/2000)

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