Admin executive - hr coordinator

VIJAYALAKSHMI KK

Phone:+91-944*******

Email: ***********@*****.***

Personal Particulars:

DOB – 02/06/1974

Nationality: Indian Gender: Female

Maritial Status - Married

Residential Address: A3/4 New PRO Quarters, R.A. Puram, MRC Nagar, Chennai, Tamil Nadu, India

SUMMARY

Successful Administrative Officer with nine years of experience in supporting the Admin and HR department in full spectrum of administrative duties and human resource; knowledge and high level of proficiency in using all office equipment and providing back-up support of operations with miscellaneous administrative duties

Proficiency in managing general office activities including, making appointments, managing calendars and diaries, handling all telephone, fax, e-mail and other communication, assisting in planning of events and meetings Schedule department meetings, greeting and assisting all employees, and handling confidential documents and information

Extensive experience in performing HR-related duties on a professional level and carry out responsibilities in multiples functional areas, including recruitment, benefits administration, employee relations, performance management, onboarding, and local employment legislation compliance

Demonstrable experience in acting as the point of contact for all employees, providing administrative support and managing their queries; extensive experience in managing main duties including managing office stock, preparing regular reports ( expenses and office budgets), and organizing company records

Extensive experience with MS Office packages including Word, Excel, and PowerPoint; experience with web-based administrative system such as expenses, meeting rooms, IT requests, HR requests; extensive experience in preparing and maintaining accounting reports, payrolls, documentation, and filling

SKILL SET

Administrative Operations

Customer Services

PO and Payment Follow-ups

Payroll Management

Book Keeping

Vendor Management

Event management

Record Maintenance

Sales and Service Coordination

Inventory Management

MIS Preparation

Learning and Development

TECHNICAL SKILLS

Microsoft Office Suite (MS Office, MS Excel, MS PowerPoint)

Typewriting

EDUCATION

Master of Arts (History), Annamalai University, Chidambaram, India, 1995 – 1998

Bachelor of Arts (History), Madras University, Chennai, India, 1992 – 1995

Hindi – Pravishika, Hindi Prachar Sabha, Chennai, India

WORK HISTORY

May 2019 – Nov 2020

Confederation of Indian Industry, Chennai, India

Associate – Front Office and Administration

Led diary management, scheduled meetings/appointments, and used business judgment to prioritize meeting requests; Performed various activities including, Faxing, copying, scanning, entering data, tidying the reception area, filing, gathering and packaging outgoing packages, and other basic office duties

Organized all travel arrangements and processed expense claims in system; organized team meetings/offsites, calls, and other conferences/workshops, including venue bookings, travel arrangements for teams

Answered and referred inquiries, handled and diverted or directed phones calls; Assisted with monthly attendance and payroll processing

Maintained inventory of the office and pantry supplies and provided general support to visitors

Sent, received, sorted, and distributed mails liaised with and supervised office vendors and service providers

April 2015 – May 2019

Saaki Argus And Averil consulting, Chennai, India

Admin Executive ( Front Office)

Supported administrative activities including recruitment, staff engagement, compliance to regulatory requirements, administrative support as well as other duties and projects; Handled onboarding duties from interview, joining formalities to offboarding, resignation acceptance, and final settlements

Provided administrative support in HR operations and delivery of HR services to employees; handled HR queries in a responsive manner and supported communications to employees on HR matters

Scheduled meetings and optimized the team’s personal and daily work agenda, including travel logistics and errands; Prepared Service Level Agreements for all top companies

Assisted in payroll preparation by providing relevant data during payroll cycle and processed monthly payroll and maintenance of payroll system

Performed various other tasks including payroll preparation, attendance maintenance, MIS preparation, sales report submission to management, raising invoices, sales billing, and online payments

Aug 2011 – March 2015

Minar Industries, Chennai, India

Admin Executive

Arranged meetings and conference calls including scheduling meetings, booking of meeting rooms; performed other tasks including AMC maintenance and stock maintenance

Handled travel arrangements including meeting schedules, accommodation, visa arrangement, and transportation

Managed incoming calls and directed to intended parties, received and delivered timely messages to intended recipients, and attended to visitors and guests professionally

Handled all incoming, outgoing, local, and international mails and courier deliveries

Managed activities including MIS preparation, sales report submission, raising invoices, sales billing, and payment follow-ups

Updated HR databases and maintain employee records (e.g. personal file and HR system)

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