Admin/HR Supervisor

Profile Summary Area of Excellence

• A result-oriented professional offering nearly 5 years of gulf experience in providing support for a wide variety of activities related to General Administration & Human Resources

• Expert in managing complete facilities, property management, land / building, infrastructure, procurement, securities & logistic activities

• An expert in managing general administration functions like facility, space, environment, employee’s health & safety, aesthetic management, engineering & transport management, employee’s safety procurements, logistics etc.

• Proficient in Vendor Management, price negotiation, cost optimization & budgetary planning

• Distinction of playing a key role in devising & implementing strategies that streamlined employee’s performance & organizational deliverables and fostered an environment for increased business and reduced operational costs

• An effective communicator at all levels with excellent analytical, communication, problem-solving skills and leadership qualities Strategic Planning & Implementation

Facility Management

HR Coordination

Budgeting/Forecasting/Cost Control

SOP/SLA Management

Vendor Management

HSE Management

Team Management & Leadership

Education

• B.Com with Computer Application from Amrita University, India Academic Project: Satisfaction Level of Contract Labors in Jubilant Life Sciences Ltd. (Pharmaceuticals), India

Career Timeline

B.Com with Computer

Application from

Amrita University,

India

Amrita Menon

Administration & Human Resources Supervisor

Location Preference: Dubai

*************@*****.*** 009***********

Axis Marble & Stone

Works LLC, Dubai, UAE as

Office In-charge/Accounts

Assistant

Utmost Group (Suhail

Bahwan Group),

Dubai as Admin-HR

Supervisor

2011 - 2014

2015 - 2016

Since 2016

Work Experience

Since Nov’16

Utmost Group (Suhail Bahwan Group), Dubai as Admin-HR Supervisor Feb’15-Apr’16

Axis Marble & Stone Works LLC, Dubai, UAE as Office In-charge/Accounts Assistant Key Result Areas:

• Effectively communicating via phone & email and ensuring that the duties are completed accurately, delivered with high quality and in a timely manner

• Managing general admin. duties including replenishments of stationery & office supplies, tools & equipment’s, loans & calibrations, and documentation control

• Drafting business letters and rendering high level of clerical support

• Keeping, maintaining and updating of personnel file / records of employees, job descriptions, increment and renewal of employment contract

• Organizing Travel & Hotel Arrangements based on the business requirement

• Preparing regular reports, budgets, policies, contracts and long-range planning

• Coordinating with Etisalat for Internet account, telecom which includes CUG connection and issuing corporate plans based on the employee’s designation and managing Etisalat SIM stocks

• Handling Medical Insurance (Employee + Dependents), Voluntary Group Life Insurance, Workmen Compensation and Property Insurance

• Preparing Leave Tracking reports which includes annual leave, maternity/paternity leave and emergency leave and monitoring attendance and late entries of employees

• Performing AMC renewals and creating LPO’s for various vendors and subcontractors

• Activation/Deactivation of RFID’s [ENOC / ADNOC Accounts], ensuring 24x7 Smart Monitoring System panels and Fire Protection System and renewed them on time

• Ensuring rent renewal for office spaces and labor accommodation, performing occupancy verifications & negotiations with landlords.

• Verifying bills, approving petty cash and claims raised by the employee

• Setting and managing HR Services, Policies and Programs, developing and updating administrative systems to enhance efficiency and governing sensitive information in a confidential manner

• Screening candidate’s resumes and job applications

• On boarding new employees in order to become fully integrated, providing analytical and well documented recruiting reports to the rest of the team

• Preparing Offer Letters, creating Employee Code in SAP and liaising with IT team for new user ID creation.

• Coordinating with PRO for immigration programs and assisting foreign citizens with immigration procedures such as Entry Visa, Medical, Emirates ID, and Residence Visa.

• Applying and issuing medical insurance and drafting bank letters for opening a bank account by adhering Company Policy

• Organizing induction ceremonies and training for new staff

• Providing employees with adequate Training & Development opportunities to increase performance and thereby allowing them to take additional responsibilities and support their career growth at the same time

• Conducting “Photo of the Workday:” exercise to monitor employees’ performance/productivity and asses their efficiency.

• Retrieving/relieving employee based on employee’s interest and business requirements

• Conducting exit interview and gathering feedback from employees, updating exit interview form and cascading data with key Business stakeholders and acting as a bridge between employee and payroll team for the final settlement

• Liaising with H.O. D’s and handling immediate termination, issuing termination letters and coordinating with IT department for disabling system access

Key Achievements:

• Slashed Administration Cost by 25% through negotiating with various Vendors/ Suppliers/Service Providers/Landlords/Sub Contractors etc.

• Reduced Departmental Cost of HR by 35% by suggesting alternative methods of reaching out to prospective employees. IT Skills

Microsoft Office

• SAP-HR/Admin/General Module

• Tally (ERP 9)

Personal Details

Date of Birth: 11th May 1993

Languages Known: English, Hindi, Malayalam & Tamil Visa Status: Employment Visa

Passport No: J 5449923

Marital Status: Single/Unmarried

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