Executive Secretary Admissions Officer
Resume:
KERRY ANNE GUTIERREZ PONCE
Lot *- Block* Red St., Goodwill 2 Subdivision,
Sucat, Paranaque City
adogkd@r.postjobfree.com
TEACHING EXPERIENCES:
Sept 2004 – Jan. 2009 Part-Time Lecturer-(Assistant Professor)
Asia Pacific Institute of Business and
Technology –Paranaque City
November 2002-June 2003 Part-Time Volunteer Teacher/Tutor
Paranaque Development Foundation Inc.
St. Andrew’s Parish Church – La Huerta, Paranaque City
June – October 2001 Part-Time Lecturer-(Assistant Professor)
Far Eastern University-Morayta, Manila
WORK EXPERIENCES:
July 15 – Present Executive Assistant/ Executive Secretary
Dataseer
Handled personal money of my immediate
Head, work-related and personal errands, knows
Cloud-based technology tools like Slack, Google
Calendar and monday.com, safekeeping of files
Did administrative work and customer relations,
Flight bookings, restaurant reservations, Checked
Emails, photocopying documents, Preparation of
Expense tracker of my immediate heads. Processing
Visa, Taking care of repairs in his condo unit etc.
Feb. 2019 – July 10, 2019 Administrative Assistant
AXA Manila Shared Services/GO Operations
Handled travel/flight arrangement, Processed Business Reimbursements, provide assistance in workshops,
Photocopying, emails, scanning, coordination with different departments. Provide assistance to foreign
Expat bosses regarding work-related matters who visited Philippines. Preparation of travel tracker, time tracking report etc.
July 2015 – Jan. 2019 Executive Assistant and Tutor
St. Vincent’s Learning and Tutorial Center
Preparation of Appointment, Entertaining phone
Calls and queries, Filing, encoding, sending fax
Messages to our clients, provide assistance in our
Meetings, Preparation of business correspondences,
reservation of conference room, hotel, restaurant etc.
Teaching Pre-school kids.
Jan 2014- Dec. 2014 Executive Assistant
Tout de Suite
Preparation of Appointment, Entertaining phone
Calls and queries, Filing, encoding, sending fax
Messages to our clients, provide assistance in our
Meetings, Preparation of business correspondences, Did administrative functions.
May 20,2012-Dec 2013 Executive Assistant/Administrative Manager PIAP Inc.
Preparation of Appointment, Entertaining phone
Calls and queries, Filing, encoding, sending fax
Messages to our clients, provide assistance in our
Meetings, Preparation of business correspondences,
reservation of conference room, hotel, restaurant etc.
Telemarketing etc., provided assistance to association members, Headed the secretariat, preparation and
transcribing minutes of the meeting, responsible for the
extension of the Corporate life of PIAP with the support of the Board of Directors, Organizing exhibits, parties and training.
Oct. 2012 – Jan. 2013 Executive Secretary/Secretary to the Owner
BYME INVESTMENT AND DEVELOPMENT CORP.
Entertaining Phone calls,queries and visitors Processing of Passport Renewal, Filing, encoding
sending fax messages to our clients, provide assistance
in our meetings, Preparation of business correspondences, reservation of conference room etc.,
Nov. 2011 – April 2012 Executive Secretary
Caliraya Lake Conservation Society
I-Care Building, Legazpi St.,
Legazpi Village, Makati City
Preparation of Appointment, Entertaining phone
Calls and queries, Filing, encoding and sending fax
To our clients. Preparation of Budget, arranged meetings, Telemarketing etc.
June 21-Sept. 15, 2011 Executive Secretary
Wallace Business Forum
I-Care Building, Legazpi St.,
Legazpi Village, Makati City
Preparation of Appointment, Entertaining phone
Calls, queries and visitors, Filing, encoding and sending fax messages to clients, preparation of Business
Correspondences, arranged flight/travel bookings and
hotel reservations, arranged meetings, Provide
assistance in Quarterly Roundtable Conference
Advisory Group Discussions, Preparations of Reports
checks emails and handling mails, invites etc.
Aug 2010 – October 2010 Executive Secretary and Adminstrative Assistant
M&S – SIGMA DOS PHILS. INC.
Makati City
Preparation of Appointment, Entertaining phone
calls and queries, Filing, encoding and sending fax
messages to clients, act as HR assistant, purchasing
assistant and other related tasks they assigned to me
from time to time. Handling mails and invites, preparation of Business Correspondences
filing pertinent documents and Arranged meetings and
checks emails
Sept 2004 – Jan. 2010 Executive Secretary and Administrative Assistant
ASIA PACIFIC INSTITUTE OF BUSINESS & TECHNOLOGY, Paranaque City
Preparation of Appointment, Entertaining phone
calls and queries,calendar of events, conduct client/school visits, represent the school on career fairs/talks and act as admissions officer
If the admissions officer is not around. Communicate with Guidance Councellors, School
Directors, Principals and Head Teachers regarding school visits and career talks. Preparation of Memorandums and Business Correspondences
And other administrative tasks they assigned to me.
March 15, 2004-June 2004 Purchasing and Administrative Assistant
BPO INTERNATIONAL INC. & PROCTER & GAMBLE PROJECT
Block Invoice Resolution
Processing of Canvass Sheet
Processing of Order Confirmation
Usual Procurement Process
Knowledge of SAP on Block Invoice Resolution Only.
July 1, 2003-March 2004 Entrepreneur
ABUBOT Atbp.
Feb. 2003 – June 30, 2003 HRD & ADMINISTRATIVE ASSISTANT
WORLD ALLIANCE FREIGHT INC.
Preparation of Incident Report, Timekeeping, Overtime verification, facilitate recruitment and employee movement.
Preparation of memorandum,act as receptionist/telephone operator, safekeeping of 201 file and other pertinent files. Preparation of employment contract
May 16, 2002- February 2003 PART –TIME ADMINISTRATIVE ASSISTANT
GEOSYSTEMS INCORPORATED
Arrange documents for the company, made
Inquiries with BIR and SEC, arrange appointments of my boss etc.
December 2000 – June 2001 LOGISTICS STAFF/IMPORT BUYER
ASEA BROWN BOVERI INC. Order Handling Procedures through Letter of
Credit, and ABB Netting
Canvassing & Negotiation of prices to Suppliers
Knowledge of Importation and ISO Procedure
Exposure to Foreign & Local suppliers,. Processing of PRS & P.O.
Knowledge of SCALA Program, Lotus Notes and SAP
July 1999 – September 2000 PURCHASING OFFICER
FRALPA MANILA INC.
Processing Purchase Request Slip and Purchase Orders, Contact Suppliers, canvassing and price negotiation, Vendor sourcing,Preparation of Canvass Sheets.
September 16, 1997 - June 1999 PURCHASING ASSISTANT
CITI CENTER BUILDING CORPORATION
Preparation of Bidform, Contact of Suppliers, canvassing and price negotiation,
Preparation of Purchase Journal ( CITITOWER, CITI CENTER and CITI CENTER BUILDING), Preparation of Inventory Report, Assist in the Inventory of Construction, Mechanical and Electrical Materials, Evaluation of Regular
Suppliers, Handling Petty Cash, Preparation of Cash
Position Statement, Preparation of Statement of
Accounts,vendor sourcing, accreditation of suppliers, assist in the bidding of Pre-bidded items and Bid Items such as construction,electrical and mechanical materials.
February 18, 1997 – September 15, 1997 LANDCO PACIFIC CORPORATION DEPARTMENT SECRETARY
Attend to phone calls such as inquiries,
Preparation of monthly inventory of
office supplies, Filing of Pertinent documents such as memos, receiving copies and other sales materials, Maintaining diskfile of client listing, Act as a registration clerk during Sales Events, Preparation of Sales Materials such as brochures, fact sheet, offer to purchase agreement form for send-off to clients, Monitoring of sales of shares for reference, -charge of billing, reimbursements, meal tickets and vehicle reservation during sitetrips ans sales events, Preparation of Minutes of the Meeting.
EDUCATION:
1991-1996 Bachelor of Science in Business Administration
Major in Entrepreneurial Management
Philippine Women’s University
1987- 1991 Highschool Diploma
St. Rita College, Parañaque City
1981-1987Elementary Education
St. Rita College, Parañaque City
EXTRA-CURRICULAR ACTIVITIES:
November 09, 2002 - Present Paranaque Development Foundation Inc. – Volunteer
October 2002- Jan. 2003 Habitat for Humanity Foundation Inc. – Volunteer
March 2002 – Present Philippine Teachers Association for Research of Principles
Seminars Attended:
Telephone Etiquette – World Alliance Freight Inc. - March 12, 2003
Orientation Seminar on Values Education – Jadevine Restaurant – March 01, 2002
(Philippine Teachers Association for Research of Principles)
Customs Clearing – Asea Brown Boveri Inc. – May 23, 2001
ISO 9000 – Neville Clark – Richmond Hotel – Nov. 2000
Weekend Seminar – UP Theater – June 2000
Business Building Seminar – Camp Aguinaldo- May 2000
Business Building Seminar – Camp Aguinaldo –April 2000
Business Building Seminar – Camp Aguinaldo – March 2000
Business Building Seminar –Valle Verde Country Club - Feb. 2000
Basic Accounting – Citi Center Building Corporation Conf. Room – Sept. 18, 1998
Effective Purchasing Management – Traders Hotel –November 17-20, 1997
Export Marketing Bits and Pieces – De La Salle University – July 25, 1995
PERSONAL BACKGROUND
Born on July 22, 1974 in Manila, Philippines, Fluent in English and Filipino. Knowledgeable in Microsoft Programs. Interests: writing, reading facts, playing the piano and gardening. Goal –oriented, ambitious, flexible, creative, independent and responsible.
References:
Mr. Peter Wallace
Chairman and President
Wallace Business Forum
Mr. Ronnie Sy
President and General Manager
PIAP/ Nano 8
775-6910/094*-*******/293-5832/293-5803
Mr. AJ Mauricio
St. Vincent’s Learning and Tutorial Center
LG 10-11, Cityland Pasong Tamo Tower
Don Chino Roces, Makati City
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