Syam Sasankan

Document Controller

M.B.A (Human resource & Marketing)

Mobile (Kuwait) : - 009**-********

Mobile (India) - 0091-989-***-****

Email : adofql@r.postjobfree.com

Skype Id: syamsonline

Objective

I am looking for a challenging position where I could be a productive and contributive member of the team or organization to utilize my 11+ years’ work experience in the field of Project Document Control, Vendor Documents management, Branch operation, Administration/secretarial job, and Project Support Services.

Career Summary

11+ years’ work experience in the field of Document Control, Data Base Management, Business Coordination, Office Administration and Project Support Services.

Have 8+ years of experience in Overseas & 3+ years of experience in home country.

Professionally qualified with a Master of Business Administration (MBA) with specialization in HR & Marketing & highly proficient in MS Office Applications.

Competencies in interacting with clients, sellers, Suppliers, and government authorities. Displayed skills in performing under pressure and setting work priorities with keen attention.

Dedicated and self-motivated team player having good communication, analytical, problem solving, and time management skills.

Major Skill Sets

Software Packages – MS Office, Adobe Acrobat, Document Control– Advanced

General Skills – Project Management & Data Base Management System– Advanced

Operating Systems: Windows-9x, NT, XP, Vista, Windows 7, Windows 10 & LINUX

MS OFFICE / STAR OFFICE / OPEN OFFICE / EASY OFFICE

(MS Word, MS Excel, MS PowerPoint, MS Access, MS Outlook, MS FrontPage)

Strong sense of E-mail / Internet, Outlook Express, Windows Mail. Commercial Letter Writing and Drafting of Business Reports by using Word & Excel. Self-Correspondence.

Document Control, Data Base Management, Office Administration, Vendor documentation, Policy servicing, Underwriting, Customer Service, Data Entry, Branch Operation, Retention Management, Asset Management, etc...

Work Experience Profile

Document Controller

Saipem - KNPC – AL-Zour Refinery Project EPC PKG4 (Kuwait)

From May-2019 to Present.

Document Controller

Saipem - Saudi Aramco – Jizan Project (Saudi Arabia)

JAZAN IGCC Projects Department, PKG-1 & PKG2,

From Dec-2015 to Feb-2019. (Employed Through M/s Al-Suwaiket Support Services)

Document Controller

Saipem - Saudi Aramco – Wasit Project (Saudi Arabia)

From Dec-2013 to Jun-2015. (Employed Through M/s Al-Suwaiket Support Services)

Document Controller

Saipem - Saudi Aramco – Manifa Project (Saudi Arábia)

From Jun-2013 to Oct-2013. (Employed Through M/s MHM Support Services)

Branch Administration Executive (Customer Support)

Reliance life insurance Company (India)

From Feb-2010 to May-2013

Major Responsibilities as a Document Controller

Coordinate the activities of Document Control, including Archiving, filling, tracking and validating activities and report on document review progress.

Maintain and organize Filing System as per Standard, Develop and update Document Registries for efficient information flow & retrieval

Responding to Vendor Document Control requests and enquiries in an accurate, timely and professional manner,

Distributing and expediting supplier documentation for review and approval as required,

Undertaking document registration and updates in the Supplier Document Management System ensuring a high level of data entry accuracy,

Inspecting Vendor documentation, ensuring all documentation meets Document Control standards,

Providing support to other internal document control teams where required

Handling the vendor manuals hard copies/Soft copies submit to Client by transmittal.

Keep the log for vendor manuals received from vendor for construction phase.

Maintaining the Document Control Database for Shop Drawings/IFC and RFC Drawings, FCR (Field Change Request), DCR (Design Change Request), DAS (Drawing Amendment Sheet), NOC (No Objection Certificate), RFI (Request for Information), ITPs, ITRs, Material Submissions and Letters for Contractors/Client.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders, tracking and retrieval of documents and drawings.

Preparation of Correspondence to S/c for all kind of Construction Documents and Engineering Drawings

Keep the track and follow up with S/C for endorsement drawings.

Download the Sub contractor Documents and update the log file. Prepare the internal comment sheet (Review sheets). Internal distribution of sub-contractor Documents for Review. Collect the comment sheet from various Departments after review.

Upload the internal approved documents in EIM and prepare Transmittals to company

Prepare the transmittal to S/C for the internal comments.

Prepare the Weekly Reports (Construction Document Overall Status, Weekly Sub contractor Document Status, Weekly internal review follow-up.)

Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.

Ensure that Project Team and contractors comply with the Document Management System process and procedures.

Job Responsibility as a Branch Operation Executive (Customer Support)

Coordinate the activities of Sales Force, including Archiving, filling, tracking, and validating activities done by the branch sales force and report on document review progress.

Check all the proposal submitted by the sales force and correct the proposal with the IRDA checklist.

Preliminary underwriting of proposal submitted by the sales force and issue the policy within TAT

Accept Filled Request with all the supporting documents from customers and branch employees and resolve these requests within TAT

Maintain Attendance Register of all the Branch employees and update it into the electronic Attendance mode

Keep all the record of Branch Activities in file format and i9n electronic format.

Maintain Inward outward Registers of the Branch.

Maintain Cash registers and keep the petty expenses and done cash management without fail

Prepare all the documents and keep ready to face branch Audit

Update computer – monitoring programs and update the status of all-important operational activities, level of operation.

Keep all the sales force Target wise achievement and inform them their current position in the company and mail these data to sales head.

Prepare Branch renewal reports and follow up them for achieve branch productivity

Prepare branch asset and stock report as on date

Provide immediate report and data’s as per requested by the immediate Supervisor

Qualifications

Master of Business Administration (MBA) - 2007– 2009

MG University, Kerala India.

Specialization in Human Resource Management and Marketing Management.

Bachelor of Business Management (BBM) - 2003-2006

Bharathiar University, Coimbatore, Tamil Nadu, India

Certifications & Trainings

IOSH Managing Safety

Course approved and Validated by the Institution of Occupational Safety and Health.

MEDIC FIRST AID

Medic First Aid Certification Card BASIC PLUS CPR, AED and FIRST AID for Adults

Permit Receiver

(SABIC-SHARQ, YAMPET)

Fire and Safety

(SABIC –SADAF, YAMPET, IBNZAHR, TASNEE)

Surrender Management

From Reliance Life Insurance Company Ltd.

Achievements

Listed No:1 Branch Operation Executive (Customer Support) in Pan India as per operations Dashboard 2011 & 2012 In Reliance Life Insurance Company

Got Performance wise certificates for best Retention management of two Branches in Reliance Life Insurance Company

Got Certificate from SHARQ for the best Permit Receiver

Languages Proficiency

English

Fluent (speaking, reading, writing)

Hindi

Intermediate (speaking, reading); basic (writing)

Malayalam

Native language

Tamil

Limited working proficiency (speaking)

Personal Profile

Nationality:

Indian

Father:

SASANKAN

Birth date:

30/05/1986

Age:

35 Years

Gender:

Male

Marital Status:

Married

Passport No:

K8316000

Place of issue:

TRIVANDRUM

Date of Expiry:

20-02-2023

Declaration

I hereby declare that the above written particulars are true to the best of my knowledge.

Anticipating you to find me eligible to offer my service to your esteemed organization.

Place: Kuwait. SYAM SASANKAN

Date

Documents and References upon Request

Passport

: Original / Copies.

Certificates

: Original / Copies.

Contact this candidate