Heidi Volschenk – Administrator (Site) / Personal

Assistant / Secretary

Contact

Address:

Rustenburg, North West

0300

Phone:

073-***-****

E-Mail:

adofd8@r.postjobfree.com

Skills:

Team Building

Staff Development

Process Improvements

Policy & Procedures

Relationship building and

networking

Safety & Security Procedures

Administration

Deadlines

Problem sovling

RESUME SECTIONS:

Heading

Professional Summary

Skills

Work History

Education

Administrator with over 10 years experience in administration and Personal Assisting. Recognized consistently for performance excellence and contribution to success in mainly the Mining Industry. Strengths in achieving deadlines and working under pressure.

Enthusiastic and eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Motivated to learn, grow and excel in my chosen career. Effective in planning and executing daily tasks.

Punctual, reliable and friendly as well as adaptable, patient and effective within high-pressure environment.

WORK HISTORY

2017 – 2020

Site Administrator

Epiroc South Africa, Steelpoort, Limpopo

All HR related duties for 4x Sites

Time & Attendance

Booking & Scheduling all medicals, and training for new and ex- leave employees

Booking & Scheduling all employee leave

Pay Queries

Drafting and maintaining month end payroll register Daily record keeping of all drill steel issued to mining sites Daily, Weekly & Monthly balancing of all stock supplied to mining sites

Month end reports to Mining Management and stock flow Stock Control

Recording all Purchase Orders submitted to mine

Month-end invoicing

Client liaison

Monthly forecasting register for all stock currently issued to mine

Ordering & Issuing of Stationary & PPE to employees Rig Cost Reports & Rig Operator Reports to Management All administrative duties for sites

Safety / Legal files as per mine standards and regulations Creating, updating and maintaining all employee files. O

EDUCATION:

2000 – Grade 12 (Hoerskool

Wesonaria)

2003 – Grade E, D & C Security

Training – Masakane Security

Centre

2005 – Advanced Certificate in

Labour Relations: Vaal University

2008 – Certificate in Personal

Assistant / Secretary: Damelin

2008 – Certificate in Office

Administration: Damelin

2008 – Certificate in

Telepersonality: The Voice Clinic

2008 – Certificate in English

Business Writing Skills: The Voice

Clinic

2008 – Certificate Targeted

Selection – Deloitte Consulting

2013-2015

Site Administrator / PA to Senior Site Manager

Mauzer Engineering – Event Spec, Gauteng

Payroll register on monthly basis

Invoicing and Credit Control

Taking Minutes of Management meetings

Typing and distributing Agendas of meetings

Ordering of all PPE and Stationary for South Shaft Distribution and record keeping of outgoing PPE Booking and Scheduling of Training for employees

All required HR duties for new sign-on’s

Booking of medical examinations for all employees (new and ex-leave)

Creating employee starter packs

Creating, maintaining and updating all employee files Updating Safety file as per mine requirements and regulations All required HR responsibilities as required at South Shaft Updating and maintaining all other registers as required Working hand in hand with Head Office HR and Administration Department

Drafting and maintaining data base for Compliment of 90 employees

All administration duties as required by Site Manager, E/O Shift Bosses

External Vendor Quotes and orders

To ensure that on mine plan vs. actual plan is met at all time Organize and Maintain Office System

Dealing and up-kept with Legal file for Mine

specifications

Reception for the department

2012/01-2012/12

HR / Admin Assistant

G&V Logistics, Louis Trichardt, Limpopo

Assisting with Contractors Pack

Filling

Typing of reports

Minute Taking

Assisting with staff files

Labour Related Documents

Maintain data base

2008/05-2008/12

Personal Assistant to Senior Manager / Recruitment Administrator

Lonmin Platinum, Marikana, North West

All admin duties

Capturing employees on system (SAP)

Arranging medical bookings

Ordering of stationary (SAP)

Placing quotes on SAP (requisitions)

Reports for Recruitment Manager

Monthly & Weekly Reports

Constructing reports

Constructing

Presentations

Short listings

Scheduling interviews (Management level)

Creating interview files and packages

Booking of Venue’s for meetings and Interviews

Correspondence with Vendor’s

Obtaining Quotations

Project Planning for

New Recruitment Centre and budget control

Letters of appointment

Conducting Interviews

Bookings with payroll

Cell phone expenditures of Consultants & Manager

Working with Recruitment Agencies (quotes) Invoicing Filling

2006/03-2007/05

PA to Commerical Manager / CSD Agent Internationals / Sales Coordinator

Berco Express, Pretoria, Gauteng

Administration duties of opening

accounts

Report Running

Maintain database

Assisting Account Managers

Assisting Sales Representatives

To co-ordinate all sales

Minute Taking, Client Liaison, Stock Taking

CSD AGENT / INTERNATIONALS

International problem shipment reports

Arranging / handling of international invoices

International and local quotes

Pre-printing waybills

Sending of stationary to clients

General customer services

Booking of collections

Problem solving on accounts

Drawing up, maintaining and monitoring customer reports – daily and weekly

2003-2006

Contracts Administrator / “Acting” HR Officer

South Deep Gold Mine, Goldfields, Gauteng

ACTING HR OFFICER

Signing on of new employees

Engagement of all new mine Officials Creating files Authorizing all Labour related documents

Arrangement for terminated employees to be

re-engaged / re-instated

Personnel assistant to HR engagements of Officials & Union Men Monitor the engagement of level 4 to 8 – MP and DP Employees

General administration and communication Organize and maintain office system

Filling of documentation and correspondence Reception for the department

Office administration

Arrange and confirmation of course bookings

CONTRACTS / ENGAGEMENT ADMINISTRATOR

To ensure that on mine plan vs. actual plan is met at all times To co-ordinate all leaves on the mine

To maintain Human Resources and Labour

Department’s database

Auditing of all reports and registers in the H.R Dept. Filing

Running of reports – daily, weekly, monthly and annually Medical bookings

Data capturing, labour history, Fingerprints

Fingerprints

Ordering of stationary

Monitor budget and expenditures

Minute taking, Administration & System Engagements

Contact this candidate