Chief Accountant Program Officer
Resume:
CURRICULUM VITAE
Career To obtain a leading role in financial management and
Objective office administration with a leading institution at national or International level
Basic First Name: Prossy
Information Surname: Nalubega
Date of birth: 2nd June, 1984
District of birth: Jinja
Country: Uganda
City: Kampala
Religion: Catholic
Postal code: +256
Postal Address: Box 11582, Kampala
Telephone: +256********* /773809452 /700194552
Email: ***************@*****.***
Education Pursuing : CPA Level 1 registered
Pursuing: Msc.Accounting and Finance
Makerere University Business School
Final Year: Research stage
2006-2009 Bachelor of Science in Accounting
Makerere University Business School
Graduated with 2’ class upper
2003-2005 Uganda Diploma in Secretarial Studies
Uganda College of Commerce Tororo
Graduated with 2’ class upper
2001-2002 Uganda Advanced Certificate of Education St. Stephens S.S.S Mukono
1997-2000 Uganda Certificate of Education
Ndeeba S.S.S Kayunga
Work
Experience
May 1st 2018 to Date
Title: Systems Controller
Location: 7th Street, Industrial Area, Kampala Uganda Organization: Sausage Master Limited
Monthly Gross Pay USD 1,000.00
Key Responsibilities:
Systems Design & Improvements:
Scope, design, document and embed processes across the organization and facilitate the required training.
Under direction from the Head of Finance, support teams to implement new, and update existing, systems for the processing of expenditure.
Test internal processes and procedures and once confirmed to be documented, Oversee, manage, review and challenge all appropriate Financial and Non-financial systems with the Head Of Finance and proactively look for cross office opportunities for efficiency
Oversee the technical level accounting work including the preparation of financial reports, accounting records, and statistical records Internal Controls:
Ensure processes adhere to best practice controls and data integrity and security within the systems.
Ensure system permissions are in line with delegated authorities and approval limits and ensure the segregation of duties.
Ensure all policies and procedures are up to date within the finance function and wider business.
Provide training to stakeholders and others in the wider organization who need to use the systems.
Designing and building reports and templates to meet business requirements. Training & Development:
Prepare Learning training sessions and Facilitate training across departments for new processes/ systems.
Provide a consistent and approachable point of contact for stakeholders who need to use the system
Reporting and Payment Processing:
Work closely across departments to design and enhance new analysis and reporting tools.
Preparation of daily financial status reports and bank reconciliation statements.
Arrange daily cash and cheque deposits for banking, and prepare for withdrawals and supplier payments.
October 1st 2015 to April 1st 2018
Title: Finance Manager
Location: Ntinda, Kampala Uganda
Organization: Isis WICCE
Monthly Gross Pay USD 1,500.00
Key Responsibilities:
1.0 Overall organizational Strategic and Periodical Planning 1.1 Participate and contribute to the designing of new initiatives for Isis- WICCE and overall program planning.
1.2 Lead the financial planning process; (Financial strategies and fore casting, budgeting for Isis-WICCE undertakings (annual, new initiatives, strategic plans, departmental) 1.3 Support different teams in the annual, long term budgeting exercise and consolidate these plans and budgets according to the agreed procedures and guidelines. 1.4 Support the departments/units to ensure that planned activities are phased according to available financial resources.
2.0 Financial Policies and Procedures
2.1 Lead the process of developing and updating the Financial Policies and Procedures Manual.
2.2 Manage the effective application and adherence of Isis-WICCE financial policy, procedures and controls in all departments and at all levels 3.0 Financial Controls
3.1 Continuously review, evaluate and develop the internal financial systems to maintain full financial integrity of the organization
3.2 Coordinate and effective implement all undertakings by the finance department 3.3 Implementation of financial decisions as agreed and made by the management team
3.4 Payroll management (employee pay records and benefits) 3.5 Approval of payments
3.6 Preparation of budgets and funding requests.
4.0 Budgets Control
4.1 Ensure effective undertaking of the accounting function in Isis-WICCE 4.2 Control and monitor budgetary utilization by the various programmes and sections and advise the ED and management team on performance trends 4.3 Monitor budget performance against actual on periodical basis and advise the ED accordingly
5.0 Audit
5.1 Plan and prepare for the Auditing function in Isis-WICCE. 5.2 Contribute to the Terms of Reference for external audit. 5.3 Work with the accountant’s assistant to prepare financial statement for external audit exercise.
5.4 Provide information to external auditors during statutory audits. 5.6 Ensure responses to audit queries, adaptation and implementation of audit recommendations, especially in regard to systems strengthening. 6.0 Reporting
6.1 Prepare periodical financial reports to facilitate management, Donors and Board decisions.
6.2 In close consultation with ED and the programme department, monitor and produce Donor financial information and reports.
6.3 Monitor income realization against targets and ensure that manageable funding gaps within the available resources are bridged
6.4 Keep the ED regularly informed of the current financial situation of Isis- WICCE.
6.5 Advise the ED and Management team on financial matters in Isis-WICCE. 6.6 Ensure Isis-WICCE’s compliance to tax laws, financial regulations and procedures to which she is obliged.
7.0 Staff Supervision
7.1 Undertake direct line management responsibility of accounts department staff. 7.2 Working closely with Adm/Hr department, participate in recruitment, induction, supervision, capacity building, team building, conducting performance appraisals, identifying their training and other development needs and implementing action plans.
7.3 Work with Adm/Hr department, to handle department staff’s disciplinary and grievances issues as specified in the HR manual.
7.4 Contribute to the developing and updating of the Human resources Manual 8.0 Capacity Building
8.1 Strengthen non-finance staff & partner capacity in basic financial management. 8.2 In liaison with Adm/Hr officer, support non-finance staff in financial related issues e.g. rolling out financial manual, organizing workshop /training staff on “finance for non finance staff”.
8.3 Responsible for Administrative and related management functions that are attached to the role as head of finance office of Isis- WICCE such as contracting etc. 9.0 Networking
9.1 In liaison with ED, build and sustain Isis-WICCE networks and relationships in respect to financial issues/management.
9.2 Represent Isis-WICCE in foras and platform as may be deemed relevant by the organization.
10.0 Team Work/ building
10.1 Hold regular departmental meetings and provide feedback especially from management meetings and other key issues and events that impact on the work of the departmental staff.
10.2 Establish and maintain good staff relationship within the department. February 1st July 2013 to 30th September 2015
Title: PO, Finance & Admin/Acting Head - Finance & Admin Dept Location: Kabalagala, Kampala Uganda
Organization: Environmental Alert
Monthly Gross Pay: UGX 3,109,855/=
Key Responsibilities:
All the duties in the previous portfolio, with the help of the administrative assistant and including;
Support senior management in ensuring that the core finance objectives are achieved
Uphold and manage systems and procedures to manage EA’s resources as stipulated in the Financial operations manual.
Provide Support to the Executive Director with the human resource function and provide supervision to all junior finance & administration department staff.
Enhance and operate an effective financial management system.
Coordinate the budget formulation and management processes.
Produce accurate and timely management, donor and statutory reports.
Facilitate selection an engagement of auditors ensuring their suitability and providing the necessary support to ensure timeliness of such exercises.
Lead development and effective implementation of finance & administration work plans.
Lead financial management capacity/ skills enhancement of all implementing partners/sub grantees to ensure institutional development and compliancy to donor requirements.
Carry out supervision of financial and administrative systems that are functioning appropriately and facilitate quality implementation of programmes and corresponding partners.
Act as agent to all organizational bank accounts.
Any other duties as may be assigned from time to time. February 1st 2011 to 30th June 2013
Title: Program Officer, Finance & Administration
Location: Kabalagala, Kampala Uganda
Organization: Environmental Alert
Monthly Gross Pay : UGX 2,593,222/=
Key Responsibilities:
Processing payment requests and preparation of payment vouchers in line with agreed regulations, policies and procedures, including routine writing of cheques, making payments and filing respective documents appropriately.
Weekly posting of transactions to the cash books and general ledger and filing them after review by the supervisor.
Preparation of staff pay roll for review and approval, including timely preparation of statutory and non-statutory deductions as well as timely remittance of statutory returns
(NSSF, PAYE, and WHT)
Monthly preparation of consolidated trial balance.
Maintaining a computerized accounting system in line with agreed procedures using quick books Accounting software and preparation of monthly reports thereafter.
Maintaining an effective and timely cash management system for receipts, banking, petty cash and cash records in line with agreed regulations, policies and procedures.
Monthly preparation and filing of bank reconciliation statements after they have been reviewed.
Ensuring that all payments made are accounted for in line with agreed regulations, policies and procedures by making weekly reports on the status of accountability, including receipting and banking of unutilized funds from field activities.
Any other duties as may be assigned from time to time. September 1st 2009 to 31/01/2011
Title: Program Assistant /Finance
Location: Kabalagala, Kampala Uganda
Organization: Environmental Alert
Monthly Gross Pay : UGX 1,002,591/=
Key Responsibilities:
Processing payment requests and preparation of payment vouchers in line with agreed regulations, policies and procedures.
Routine writing of cheques, making payments and filing respective documents appropriately.
Weekly posting of transactions to the cash books and general ledger and filing them after review by the supervisor.
Preparation of staff pay roll for review and approval..
Timely preparation of statutory and non statutory deductions as well as timely remittance of statutory returns (NSSF, PAYE, and WHT)
Monthly preparation of consolidated trial balance.
Maintaining a computerized accounting system in line with agreed procedures using quick books Accounting soft ware and preparation of monthly reports thereafter.
Maintaining an effective and timely cash management system for receipts, banking, petty cash and cash records in line with agreed regulations, policies and procedures.
Monthly preparation and filing of bank reconciliation statements after they have been reviewed.
Ensuring that all payments made are accounted for in line with agreed regulations, policies and procedures by making weekly reports on the status of accountability.
Any other duties as may be assigned from time to time.
Cash Disbursements to staff.
Receipting and banking of unutilized funds from field activities. July 2006 to June 2008
Title: Administrative Assistant
Location: Kampala Uganda
Organization: Nnakumu General Enterprises
Key Responsibilities:
• Overall control of petty cash
• Reception and reply of mails
• Dealing with visitors and their reception
• Overall daily supervision of work programme and records in the office
• Preparation and compilation of annual reports and stationery usage budget for the company
• Defining responsibility for all staff in the work place
• Staff welfare
• Any other duties as may assigned by the manager. Other 1. Certificate in computer Application, Joy computer Training Center-Kampala
2. Practical Financial Management for NGOs, MANGO UK in Kampala 3. Financial Management in NGOs - CPA Uganda CPD Seminars Special
Accounting Excellent knowledge of Pastel and Quick Books Software Experience
Personal Excellent computer application skills in all Microsoft office packages, Attributes Adobe Page maker, Illustrator and Internet.
• Excellent team building and interpersonal skills.
+ Highly accurate, honest, result oriented and intelligent.
• Able to work under pressure
• Ability to work towards strict deadlines with minimum supervision.
•Excellent communication skills
• Self motivated, transparent, hard working and a Fast learner Volunteer Trainee, Finance and Administration Department Experience National Water and Sewerage Corporation Kireka Branch Audit assistant, GTX & Company (CPA)
Languages Spoken: Fluent in English and Luganda
References
1. Mr Kateregga Badru
Chief Accountant
Sausage Master LTD
Mob:+256(0)772 429533
2. Ms Helen Kezie-Nwoha
Executive Director
Isis WICCE
Mob:+256(0)783 726 611
Email: ******@****.**.**
3. Mr Joshua Zake
Executive Director
Environmental Alert.
P.o Box 11259, Kampala - Uganda
Mob: +256 (0-702******
Email: **@********.***
4. Mr. Ssemanda Henry
Systems Accountant
Ministry of Finance, Planning and Economic
Development
Mob: +256 (0-752-***-***
Email: ********@*****.***
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