Finance Associate Board Member

JESSICA FINK 216-***-**** adoeph@r.postjobfree.com

The Public Theater: Senior Finance Manager of Payroll and Administration June 2018 - Present Senior Finance Manager of Payroll and Administration

● Oversees and held accountable for the day-to-day operations of Accounts Payable and Payroll functions

● Act as lead project manager in implementation of new systems and changes to existing systems

● Prepare comprehensive financial reports in relation to salary compensation, cash reports, month end reporting, headcount analysis, and other ad hoc reporting

● Lead and supervise annual tax filings as well as fiscal and salary surveys including: audits, 1099s, 1096s, 1042s, W-2s, W-3s, 1095s, 990s, and 5500s reports, TCG and DCLA surveys

● Process executive compensation filings such as: 457b, 403b, and 457f

● Support Human Resources with policy changes and implementation

● Enroll staff members in benefit carriers and payroll systems and reconcile benefit billing

● Process pension reporting, Pension Census, and other pension related items

● Maintain financial schedules, i.e. accrual and prepaid expense, commercial revenue

● Perform month on month, and year on year, variance and trend analysis, and present to senior management

● Continuously look to improve processes and practices, conducting periodic reviews of data

● Perform yearly financial and payroll related reconciliations and analysis on programs and projects Manager of Finance and Payroll

● Supervise the Finance Associate and Payroll Administrator, reviewing data entry and process/deadline adherence

● Monitor the payment process for 250+ disbursements and 500+ employee paychecks (union and non union) per week

● Review and post journal entries completed

● Act as main contact and relationship manager for ADP, Concur, and Financial Edge

● Prepare and distribute 1099s, W2s, 1042s, 1096, and 1095s

● Serve as backup for both AP Administrator and Payroll Administrator as needed

● Collaborate with HR team on payroll-related issues

● Represent Finance and Payroll in cross departmental spaces, especially GM and Production

● Produce analyses and reporting as requested

● Oversee check and cash deposit activity

● Assist with cash forecasting and projection

● Create and conduct trainings for staff, and develop training documents to keep staff up to date on policies and procedures

Assistant Finance Manager

● Track expenditures and ensure proper cost center recording on a $50M operating budget

● Identify and create process improvements for the department

● Facilitate quarterly and semiannual concur trainings of behalf of the Finance Department

● Upkeep monthly schedules, and manage year-end accrual and prepaid expense schedules

● Respond to all Concur queries, troubleshoot, and database upkeep Finance Associate

● Facilitate day-to-day operations of all AP responsibilities

● Coordinate and run payment process for 400+ disbursements per week

● Manage AR processing and invoicing

● Prepare annual AP tax filings: 1099s, 1096s, and 1042s Signature Theatre: Business Management/Finance Intern September 2017 - May 2018

● Manage and analyze short and long-term organization budgets

● Perform daily financial operations, such as budgeting and forecasting

● Draft and implement organization-wide procedures including employee policies EDUCATION: Wagner College: Bachelor of Science in Arts Administration and Accounting Minor Summa Cum Laude

● Alpha Mu Theta: Arts Administration Honors Society and Alpha Sigma Alpha Sorority executive board member SKILLS: Advance Excel, Financial Edge, SAP Concur, ADP Workforce Now, Tessitura, Timeclock Plus, Submittable, Microsoft Office, organization, facilitation, collaboration, communication, leadership, problem solving, and detail oriented

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