Operational Manager Personal Assistant

An enthusiastic, self–motivated and highly organised individual with all round bookkeeping/Payroll experience. Having an excellent working knowledge of double entry bookkeeping, managing accounts, maintaining a sales ledger, raising invoices, issuing regular statements and processing receipts.

Strong analytical thinking skills. Proven track record of developing effective business solutions related to processed and analysis data. Advanced user of IT tools used in data processing and financial works (including Excel, Pastel Accounting, Pastel Payroll, Quick Books, Mede Mass, Mediswitch on-line banking).

Easy-going by nature but focused enough to take responsibility for reconciliation of all ledgers, accruals & prepayments, settlement of suppliers and generate payment runs.

PERSONAL SKILLS

Diversity

Problem Solving

Conflict Management

Computer Literacy

Work well under pressure

Teamwork – people skills

Self-motivation and ability to work as an individual

Sociable – get along well with people

Executive Personal assistant

Pay Solutions

2019 - 2020

DUTIES & RESPONSIBILITIES

·Office Administration as well as Capture and maintain stock movement and critical stock levels on Xero accounting system

·Liaise with the safes factory on weekly manufacturing and completion dates on products on order from Customers and also stock level recons.

·Liaise with clients and arrange for collections, installations and delivery of finished safes. “Inclusive of organising site inspections and feedback to the client on dates etc.”

·Arrange for go live dates and organise everything around the enrolment process, including possible training, signoff and keys to be delivered to Cash in Transit companies and start dates for collection etc.

·Deal with recon and client queries re unpaid bags or bags that has gone missing

·Organise travel arrangements for Directors and booking accommodation etc.

·Placing orders with suppliers, chasing deliveries, sending invoices and chasing, payments from Customers

·Setup meetings and booking boardrooms and work with the staff on other admin or accounting queries or just daily time consuming admin tasks

·Manage licence issuing on devices rolled out in our distribution channels and setting up of users and access to our financial management system for our partners and their clients

MEDICAL OFFICE RECEPTIONIST AND BILLING CLERK

Dr D.G. Harris – Cardiothoracic Surgeon

2016 -2019

Gathers medical aid billing information by reviewing patient hospital records; checking for completeness.

Ensures payments by verifying accuracy of medical aid coding.

Bills medical aid carrier by inputting billing information to database; initiating electronic transmissions.

Resolves disputed claims by gathering, verifying, and providing additional information; following-up on claims.

Resolves discrepancies by examining and evaluating data; selecting corrective steps.

Adjusts patient bills by reviewing remittance advice; consulting with medical aid office.

Prepares monthly reports of medical aid billing by summarizing billings, adjustments, and revenues received.

Updates job knowledge by participating in educational opportunities; reading professional publications; keeping current on medical aid billing and reimbursement procedures..

Serves and protects the hospital community by adhering to professional standards, hospital policies and procedures

Accomplishes billing department and hospital mission by completing related results as needed.

Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries.

Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.

Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.

Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.

Ensures availability of treatment information by filing and retrieving patient records.

Maintains patient accounts by obtaining, recording, and updating personal and financial information.

Obtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims.

Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.

Helps patients in distress by responding to emergencies.

Protects patients' rights by maintaining confidentiality of personal and financial information.

Maintains operations by following policies and procedures; reporting needed changes.

Contributes to team effort by accomplishing related results as needed.

PAYROLL MANAGER

Ginami Trading36 cc

2010 - 2016

Managing 1200 workers

Processing Weekly/ Bi-weekly / Monthly payroll accurately and timely;

Calculating normal hours, overtime, Nightshift Allowance on a weekly basis;

Entering the total hours worked on Sage Pastel Payroll and generating payslips ;

Managing sensitive and confidential matters such as employee relations and organizational changes - planning and protecting the security of information, data and files.

Establishing, maintaining and controlling employee records on file.

Administering / ensuring all employment background checks are done as relevant to the position.

Preparing for new appointment and payroll documentation required for new hires, transfers, promotions, relocation, effective changes in pay, grade / status or benefits and termination document.

Calculate bonus payments

Calculate and check packages pre and post increase

Processing month-end reports:

Generating the EMP201, IT/3a & IRP5’s UI19 on Pastel Payroll.

Monthly EMP 201 reconciliations and IRP5 Certificate administration

Leave taken & balance schedule report;

Overtime, Employee Cost Analysis, Short hours report

Administering of Leave (Annual, Sick & Family Responsibility leave)

Confirmation of employment

Benefits Administration:

Administering of the Provident Fund and Funeral Policy,

JUNIOR BOOKKEEPER

Shuttle Drivers Solutions

2007 - 2010

Cashbook & bank reconciliations

Invoicing

Credit checks / controlling

Debtors

Creditors

Month end journals for interests, amortizations and staff loans

Depreciation

Reconciliation of loan accounts

Reconciliation of directors loan accounts

Reconciliation of petty cash

Reconciliation of debtors / creditors

General admin: filing, correspondence, account queries

Daily banking

Receiving and allocating of payments

VAT and PAYE

Company turnover per month R1.5 mil

Book value per month R1 mil (creditors) R1.5 mil (debtors)

Nr of invoices per month 240

Eclipse Accounting Services

June2006- July2007

Day to day capturing of various accounting related requirements

Processing of invoices and statements of account

Capturing of creditor invoices, receipts and expenses

Processing financial journals, and processing and reconciling bank accounts,

Reconciling control accounts on Balance Sheets,

Preparing and submitting VAT and PAYE E-Filing returns,

Using the SARS e-filing system and responding to queries raised by SARS

Preparing weekly and monthly cash projection

Monthly payroll reports and submissions,

Coordinating with external Auditors / Accountants, preparing audit files, and tax returns

Monthly Cash flow analysis

Monthly VAT201 returns

Monthly EMP201 returns

Workmen’s Compensation returns (Return on Earnings WAS8)

IT14 & IT12 tax returns

Filing and admin duties

CREDITORS CLERK

Shuttle Drivers Services

July2004- June2006

Communicate with creditors regarding queries, invoice requirements, credits due and

any other information required to capture payments and release of payments.

Process all Creditor Queries where applicable

Allocating Payments made to suppliers

Balancing Supplier Age Analysis to general ledger

Filing all invoices received as per supplier for ease of locating for any queries

ACADEMIC QUALIFICATIONS

Mede Mass workshop

Pastel Payroll & HR Administrator Certification – still have to write exam

Hartwell International 2008

Bookkeeping (Pitman) Certificate

N3 National Senior Certificate(Matric) 2003

Office Practice

Computer Practice

Hospitality

Business English

Business Afrikaans

Ginami Trading 36cc : Danie Roslee

Operational Manager

Tel. No.: (011-***-****

Practice of Dr Dave Harris : Dr Dave Harris

Cardiothoracic Surgeon

Tel. No.: (021-***-****

·Pay Solutions Heinrich Corneleis 1

Marilize Verhoeven

ID number: 850**********

Marital Status: Divorced

Language: Afrikaans and English

Address: 42 Pieterwenning Street,

Kempton park

Contact Number: 079-***-****

Email: ************@*****.**.**

PERSONAL SUMMARY

WORK EXPERIENCE

WORK EXPERIENCE

ACADEMIC QUALIFICATIONS

REFERENCES

Contact this candidate