SUMMARY

Team player, motivated with great customer service. Working all facets of office administration, including

facilities and logistics. Hands-on using various applications such as MS Office 365, Brivo badging system,

Export systems and SAP Concur.

EXPERIENCE

CALLON PETROLEUM COMPANY, (Houston, Texas) 2019-Current

Admin II/Office Services Assistant

Support office manager with daily facilities operations within the office

Assisted management with office build out and office moves.

Control parking forms for all company employees.

Help employees with monthly SAP Concur reports

Add new/remove termed employee profiles in Concur and approved monthly reports.

Reconcile corporate credit card monthly in SAP Concur.

Train my assistant receptionist to perform front desk.

Manage access badges for new and termed employees.

Maintain and service 5 Company pool cars (maintenance, registration, and distribution)

Assist office in providing meals for various meetings.

Greet incoming staff and clients.

Order office and kitchen supplies for an office of 230 people.

Schedule meetings in Outlook.

Work with Land Admin department with Division Order mail outs and mail.

Receive, sort and route mail and packages using USPS, FedEx, UPS, and Hot Shot Courier.

Organize Human Resources file room to ensure ease of access and confidentiality.

Set up in-person and phone interviews for Human Resources.

Provide Human Resource access to organize paperless files.

KELLY SERVICES (CALLON PETROLEUM), (Houston, Texas) 2019-2019

Receptionist

Greet clients in a professional manner to direct them to proper meetings.

Assist clients to set up meals provided for the office.

Create research reports for office manager and HR Director.

Processed credit card account in Concur monthly to submit to accounting.

Order office and kitchen supplies for the office of 80 people

Set up meetings in the Outlook Calendar.

Restock kitchen throughout the day and keep it clean.

Answer phones and direct customers to proper department using ShoreTel phone system.

Organized and serviced pool cars

Reconcile corporate credit cards.

WORLEYPARSON, (Houston, Texas) 2013-2015

Administrative (Assistant, Accounting and Receptionist)

Assist clients in signing in/registered to for a secure check in.

Contact Project personnel to ensure clients received a secure escort to proper departments.

Receive and sort all incoming USPS mail, couriers FedEx, UPS, DHL, TNT for accurate distribution.

Answered phone calls from clients/vendors connecting them accurately to the correct departments, using CISCO phone system.

Set-up meetings for 8 conference rooms to provide private.

Reviewed invoices to apply to proper billing codes to make sure invoices were paid out timely.

Processed invoices to confirm payments were made in time.

Created expense reports for the executive management team for a quick reimbursement.

Issued building service request to ensure that maintenance was completed.

Generated departmental moves internally and externally so employees would have a final desk set up.

Submitted meal orders for various project kick off meetings to have a successful Team kick off.

Assisted in processing Travel arrangements for the Pipeline team to accommodate sales calls.

SNELLING STAFFING, (Houston, Texas) 2011-2012

Special Assignments

Processed international ocean /air freight shipments to various countries for freight to arrive properly.

Contacted trucking companies to set up local and out of State cargo pick up.

Ordered freight to be packed in time to export cargo for air/ocean shipments.

Properly released packed cargo in the Warehouse system to be exported.

Prepared documents for ocean and air documentation to comply with customs.

ANOINTED FAITH FAMILY CHURCH (Tomball, Texas) 2010-2011

Secretary/Children’s Church Director

Prepared power point presentations for department meetings to go smoothly.

Created monthly calendar to announce what events were happening for each month.

Type visitor letters, letters for the Pastor, to welcome first time visitors.

Verify, count, and complete deposits for all ministries to be deposited to the Bank.

Made quarterly schedules for teachers, helpers, and teenagers to be aware of their workdays.

SKELTON SHERBORNE, INC (Houston, Texas) 2007-2010

Houston Branch Manager

Managed office in administration, accounting and freight forwarding to run smoothly.

Interviewed new hires for operations positions for the right person to be selected.

Held weekly sales videoconferencing meetings to obtain sales strategies.

Exported Earthmoving and Mining Equipment (Ro/Ro, BB, LCL, FCL) to be compliant with Export global regulations.

Provided local/international pricing for new clients to win their business proposals.

Worked closely with U.S. Customs from several U.S. ports to accurately process documentation for International Exports.

Extended excellent customer service to clients globally to retain customer satisfaction.

Completed the accounting (billing accounts, processing/approving job invoices) ensuring profits were being made.

Worked with Corporate Australia office to obtain high core values for Houston.

Pulled the Houston office out of a negative profit within 2 months.

Recipient of quarterly bonus by meeting target requirements

GATEWAY LOGISTICS GROUP (Houston, Texas) 2006-2007

Ocean Export Operations Supervisor

Supervised 6 people in the Ocean Export General Cargo department

Extended friendly customer service to a large volume of clients (local and international) to retain customer satisfaction.

maintained export procedures as per departmental regulations.

Offered complete detail over special accounts as required.

Retained and maintained numerous client s for the company, which resulted in higher profits.

Worked close with management on Ocean Export, which increased work volumes.

Processed ocean export shipments (LCL, FCL, BB and Projects)

Managed a Hazardous Drill Mud account for ocean export.

Provided training for new employees.

Controlled the movement of hazardous container shipments to comply with Haz Mat standards

Controlled the movement of hazardous container shipments.

Completed the accounting (billing accounts, processing invoices)

Recipient of numerous quarterly bonuses based on a 95 or above on quality to receive 100% of bonus.

Familiar with Letter of Credits (English and Spanish)

SKELTON TOMKINSON, INC (Houston, Texas) 2004-2006

Ocean Export Coordinator

Controlled ocean export department for Houston office for shipments to Australia/New Zealand

Shipped Earthmoving and Mining Equipment (Ro/Ro, BB, LCL, FCL) and complied with Australian Quarantine regulations

Organized Quarantine inspections based on Australian/New Zealand requirements

Provided local/international pricing for current client base.

Worked closed with U.S. Customs from several United State ports processing documentation for exportation.

Extended customer service to several clients over the USA/Australia/New Zealand for International Ocean Exports

Completed the accounting (billing accounts, processing/approving job invoices)

Worked closely with Corporate Office in Australia to coordinate operation international exports.

Recipient of quarterly bonus by meeting target requirements

GATEWAY LOGISTICS GROUP (Houston, Texas) 2002-2004

Ocean Export Coordinator

Extended friendly customer service to a large volume of clients (local and international) to retain customer satisfaction.

Offered complete service detail over special accounts.

Retained and maintained numerous clients for the company, which resulted in higher profits.

Worked close with management on ocean exports, which increased work volumes.

Processed ocean export shipments (LCL, FCL, BB and Projects)

Provided pricing for local/international customer base.

Completed the accounting (billing accounts, processing job invoices)

Familiar with Letter of Credits (English and Spanish)

TECHNICAL SKILLS

Microsoft Office 365

Brivo Access Badge System

Kastle Access Badge System

SAP Concur Credit Card System

Commissioned as a Notary Public

Fire Warden

Export Systems (IES, ITS, Tradepoint/Cargopoint)

IES (Accounting Program)

Accounting Program (Factorsoft)

Tradepoint/Cargopoint (accounting)

LANGUAGE FLUENCY

Bilingual in Spanish and English

REFERENCES

AVAILABLE UPON REQUEST

Contact this candidate