Curriculum Vitae

Elana Janse Van Vuuren

PERSONAL INFORMATION

Date of Birth 22/10/1986

Nationality South Africa

Race White

Gender Female

Languages Afrikaans, English

Residential Area Rooihuiskraal, Centurion

Availability Immediate

SALARY INFORMATION

Current CTC Salary R 25 000 .00 p.m.

Salary Review March 2022

TECHNOLOGIES / SOFTWARE PACKAGES

Saxe X3 5 years Level 4 (Advanced)

Sage Evolution 1 year Level 4 (Advanced)

Pastel - Evolution 6 years Level 4 (Advanced)

Pastel Partner 4 years Level 4 (Advanced)

Pastel Point of Sale 2 years Level 3 (Intermediate) MS Excel 15 years Level 4 (Advanced)

MS Word 15 years Level 4 (Advanced)

MS PowerPoint 15 years Level 4 (Advanced)

EDUCATION & QUALIFICATION

Year Completed Qualification Institution

2004 Grade 12 / Matric Linkside High School

CAREER CHRONOLOGY

Position Company Industry Date

Bookkeeper Gibson Technologies

(Pty) Ltd

Electrical

Engineering

Nov 2020 - Present

Bookkeeper Africa &

Senior Accounts Payable

Clerk

Intercape Ferreira

Mainliner (Pty) Ltd

Passenger

Transport

May 2015 – Oct 2020

Bookkeeper Central Restaurant

Supply

Suppliers Jan 2015 to May 2015

Debtors / Creditors and

Cashbook Clerk

Premier Sayina Africa

(Pty) Ltd

Manufacturing Jul 2013 to Jan 2015

Accounts Clerk V-Tech Veterinary

Solutions

Pharmaceutical Jul 2012 to Jul 2013

Junior Bookkeeper /

Creditors Clerk

Lime Chem Supply

Chain Services

Freight and

Logistics

Oct 2008 to Jul 2012

Office Admin / Debtors African Brick Centre Manufacturing Mar 2005 to Jul 2008 CAREER HISTORY

Company : Gibson Technologies

Industry : Electrical Engineering

Location of Company : Pretoria

Period of Employment : November 2020 to July 2021

Last Position Held : Bookkeeper

Reporting to : CFO

Duties

Full Function Accounting

• Reconciliation of Cash Book

• Maintain all Ledger accounts up to Trial Balance

• Reconciliation of all Ledger accounts

• Supervision of junior staff

Creditors

• Capturing of Supplier invoices (stock and GL)

• Prepare Creditor reconciliations for payment. No late payments or penalties

• Handle supplier queries

• Capture all Supplier payments correctly on Pastel and allocate accordingly. Journals Processing

• Processing of all Ledger account Journals

• Processing of all Accounts receivable & Accounts payable Journals Debtors Control

• Processing of quotations & invoices

• Follow up on Debtors payment and queries

• Reconciliation of Debtors accounts

• Send out Debtors statements monthly

• Maintain Debtors Book under R200 000.00 and give weekly feedback to CFO Reporting

• Submit Trial Balance to CFO

• Submit Income Statement to CFO

• Prepare Audit packs for the Financial Year end

Reason for Leaving : Retrenchment

Company : Intercape Ferreira Mainliner

Industry : Passenger Transport

Location of Company : Pretoria

Period of Employment : May 2015 to October 2020

Last Position Held : Senior Accounts Payable Clerk / Bookkeeper Africa

Reporting to : Creditors Manager / FM Africa

Duties

Creditors

• Ensure relevant invoices, delivery notes, credit notes and goods received notes are received and do necessary follow-ups as required.

• Ensure accuracy of supplier invoices received, e.g. it needs to be a valid VAT invoice, terms, quantity, price etc. is correct.

• Match supplier invoice to accounts on system.

• Ensure all supporting documentation is received before reconciling.

• Ensure invoices are received along with statement.

• Reconcile supplier statement for relevant month end by due date.

• Once reconciled, compile accounts ready for payment.

• Check and ensure payments are through the bank and remit accordingly.

• Ensure that all monthly recons are completed via age analysis and follow up on unresolved amounts.

• Ensure month ends are reconciled according to policies, timelines and procedures.

• Maintain a good and professional relationship with your vendors.

• Follow up on and resolve all queries that may arise timeously. General Coordination

• Act as liaison between the financial department, technical department and suppliers

• Act as liaison for the financial department in all related matters

• Provide frequent reports and pro-actively communicate with the financial department

• Managing all general enquiries

Bookkeeping

• Capturing of monthly expenses and closing off the financial month for Botswana, Malawi, Mozambique, Namibia and Zambia.

• Calculating Withholding Tax in Zimbabwe, Malawi, Botswana and Mozambique.

• Monthly Accrual Journals for Botswana, Malawi, Mozambique, Namibia, Zambia and Zimbabwe.

• Prepare monthly Prepaid expenses for Botswana, Malawi, Mozambique, Namibia, Zambia and Zimbabwe.

• Complete salary Journals for Botswana, Malawi, Mozambique, Namibia, Zambia and Zimbabwe.

• Complete VAT recons for Botswana, Malawi, Mozambique, Namibia, Zambia and Zimbabwe.

• Reconcile DCI and CCI accounts.

• Petty cash Journals and recons for Botswana, Malawi, Mozambique, Namibia, Zambia and Zimbabwe.

• Complete Transfer pricing calculations, Revaluation and Foreign currency journals, OPEX invoices and journals.

• Complete Balance sheet recons .

General Administration

• Ensure filing is structures and up to date.

• Coordinate general administrative tasks with finance department.

• Complete Ad Hoc tasks as assigned by the H.O.D.

• Working with creditor accounts for Malawi, Mozambique, Botswana and Zimbabwe.

• Competent working in Malawi Kwacha, Mozambique Metical, Botswana Pula and US Dollar Reason for Leaving : Company was unable to trade during lockdown. Received offer from Gibson Technologies

Company : Central Restaurant Supply

Industry : Suppliers

Location of Company : Pretoria

Period of Employment : January 2015 to May 2015

Last Position Held : Bookkeeper

Reporting to : Chief Operating Officer

Duties

Full Function Accounting

• Reconciliation of Cash Book

• VAT 201 report submitted to Head Accountant

• Maintain all Ledger accounts up to Trial Balance

• Reconciliation of all Ledger accounts

Creditors

• Capturing of Supplier invoices (stock and GL)

• Prepare Creditor reconciliations for payment. No late payments or penalties

• Handle supplier queries

• Supervise junior staff

• Load Supplier payments on Nedbank

• Capture all Supplier payments correctly on Pastel Journals Processing

• Processing of all Ledger account Journals

• Processing of all Loan account Journals

• Processing of all Accounts receivable Journals

Debtors Control

• Processing of invoices

• Follow up on Debtors payment and queries

• Supervision of junior staff

• Reconciliation of Debtors accounts

• Send out Debtors statements monthly

• Maintain Debtors Book under R200 000.00 and give weekly feedback to COO Reporting

• Submit Trial Balance to Senior Accountant and COO

• Submit Income Statement to Senior Accountant and COO

• Apply Customer Rebates

• Prepare Audit packs for the Financial Year end

Administrative

• Manage Telkom account within due dates

• Manage Rental account within due dates

• Supervise receptionist

PDP Progress

• Submit monthly VAT 201

• Do monthly journal as authorised by Senior Accountant Reason for Leaving : High staff turnover, therefore very long working hours Company : Premier Sayina Africa (Pty) Ltd

Industry : Manufacturing

Location of Company : Centurion

Period of Employment : July 2013 to January 2015

Last Position Held : Creditors/Debtors and Cashbook Clerk Reporting to : FD

Duties

Admin

• Prepared the monthly PM’s commission schedule to be included with the month end salaries

• Ensured a proper filing system was maintained for all accounts receivable related documentation

• All functions to be performed in line with generally accepted accounting practices and the company’s ISO procedures

• Communicated any training requirements to the relevant manager Creditors and Cashbook Clerk

Processing

• Processed supplier invoices in Pastel Evolution after matching delivery notes to invoices and purchase orders.

• Cash book processing and reconciliation thereof to the bank statements daily.

• Processed journal entries where amounts need to be off set after authorization thereof. Reconciliations

• Monthly reconciliation of trade creditors accounts to supplier statements.

• Reconciled all sub – contractors “Riggers” accounts per month. Bank Internet Transactions

• Loaded all payments on the internet banking system. Administrative

• Followed up on any outstanding invoices.

• Ensured proper VAT invoices were obtained from all suppliers and service providers.

• Prepared month end and ad hoc payments for approval by the Financial Director.

• Maintained all suppliers account detail on all relevant systems as well as on internet banking.

• Prepared cheques and to ensure they were signed by two approved signatories.

• Resolved all queries from suppliers.

• Advised the Financial Director on any trends regarding price variances from supplier invoices to purchase orders.

• Quarterly issuing of an updated suppliers listing to the relevant BEE HR officer in order to ensure all the relevant suppliers BEE certificates are obtained consistently during the year.

• All functions to be performed in line with generally accepted accounting practices and the company’s ISO procedures.

• Communicated any training needs to the relevant manager. Debtors Clerk

• Accurate invoicing of debtors according to signed off works orders and distribution thereof to the relevant project managers and clients.

• Maintained and updated customer information such as contact details on the Pastel Evolution system.

• Processed all approved and signed off credit note requests by both the MD and FD and ensured that the credit note register was updated on excel.

• Processed works orders daily into quotes on Pastel Evolution to streamline month end by converting into invoice.

• Captured invoices/credit note details into PMS on a regular basis – part of month end requirements.

• Managed the Production Management system.

• Managed the invoice schedule.

• Prepared and distributed weekly detailed age analysis each Monday for discussion with each of the Project Managers.

• Assisted the Project Managers with the collection of outstanding accounts as deemed necessary.

• Printed and distributed customer statements before the 5th working day of each month

• Allocated all monies received from the daily printed bank statements to the relevant customer accounts.

• Followed up on any unallocated monies received in order to allocate against the correct account and invoices.

• Weekly report to be issued on a Monday morning or as requested by the Financial Director and or Financial Accountant from time to time listing all expected collections in order to assist with the cash flow forecast.

Reason for Leaving : Company retrenched

Company : V-Tech Veterinary Solutions

Industry : Pharmaceutical

Location of Company : Midrand

Period of Employment : July 2012 to July 2013

Last Position Held : Accounts Clerk

Reporting to : Financial Manager

Duties

• Took responsibility for the entire structure and system to manage the bookkeeping department

Bank

• Daily drawing, capturing and reconciling of bank statements from interbank and check receipts, deposits, etc.

• Captured and balanced petty cash

• Captured and reconciled sales reps petty cash

• Captured and reconciled all credit cards

• Loaded supplier and employee payments and checked that payments had gone through Debtors

• Handled all debtors

• Assisted with overdue debt collection as required

• Assisted with invoices and collection of accounts so that credit terms were adhered to

• Assisted with customer queries

• Produced monthly customer statements

Creditors

• Inputs relevant information into the computer, recorded accounts payable data for financial planning

• Captured GRV’s on a daily basis

• Liaised with Production Supervisor on a daily basis regarding stock

• Submitted creditors for payment and reconciliations by due date

• Generated and distributed cheques efficiently as required

• Took responsibility for the payment of the business creditors via electronic bank

• Took responsibility for reconciliation of all accounts

• Assisted with creditors queries

• Took responsibility to report any deviations of any account to General Manager Employees

• Took responsibility for the monthly salary payment at the end of each month via electronic payment

• Supervised junior debtors/creditors clerk

Financials

• Produced month end figures for General Manager as well as Directors by the agreed day of the month

• Prepared financial statement to trial balance

• Compiled cash flows by agreed day of the month

Filing

• Ongoing filing and maintenance of all financial documentation as per filing system so that documents were readily available

• Checked previous day’s unattended work

Logistics

• Reconciled Logistics

• Paid suppliers

Travelling

• Ensured that purchase orders were sent to the travel agency for all flights, accommodation and car rentals

• Reconciled the account and ensured that a purchase order was allocated to each transaction

• Ensured that employees had their travel documentation in at the accounts department after each trip. The order numbers had to be written on all invoices Reason for Leaving : Seeking a position closer to home due to children starting school

Company : Lime Chem Supply Chain Services

Industry : Freight and Logistics

Location of Company : Irene

Period of Employment : October 2008 to July 2012

Last Position Held : Junior Bookkeeper / Creditors Clerk Reporting to : Financial Manager

Duties

• Operated switchboard, screened calls, took messages, made appointments, placed orders, kept diaries, front line customer service

• General admin duties including making copies and filing, received delivery documentation, handled petty cash and postage

• Data capturing using Pastel as well as Excel spreadsheets, reconciliations of monthly and yearly petty cash as well as inventory and sales and purchases, goods receiving, debtors and creditors administration and banking

Secretarial duties:

• Assisted Financial Manager with completing of audit files, compiled spreadsheets for company expenses, typed official letters, completed tender documents and credit applications, renewed company letter of good standing. Assisted Logistics Manager with routes and toll cost calculations. Compiled spreadsheets for monthly orders and kept track of progress of orders

Reason for Leaving : Company considering relocating to Heidelberg. Received a better offer

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