RAJ CHHETRI

PROJECT ADMINISTRATOR - ADMINISTRATION

E-Mail ID: adoayh@r.postjobfree.com, Skype ID: adoayh@r.postjobfree.com

Contact : (M) UAE : +971-*********, Nepal : +977-980-***-****

“Targeting for senior level assignments in Project Administration & Document Controller that includes Overall Project & Field Administration / Facility Management / Document & Data Control System / HR Process & System / Staff Travel Management / Employment Legislation / Organisation Skills / Premises Maintenance Activities with an organization of repute preferably in Oil & Gas Sector.”

PROFILE SUMMARY

A competent professional with more than 12 years 7 months of extensive experience in Project & Field Administration, Document & Data Control, and Site level IT Communication & Employment Legislation in Oil & Gas in both onshore & offshore projects.

Responsible for all project related & site-based personnel and administrative issues including employment status changes, mobilization, and demobilization of personal, maintenance of timesheet records, payroll generation, processing of leave applications and other related tasks.

Provide high-level administrative support by conducting research, preparing tabulation reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Multi discipline job to supervise and coordinate general support activities comprises personnel administration, traffic/logistics, public relation and assist catering team to provide a satisfactory level of service to operations and personnel on Island.

To manage and administer all activities of facilities and general service. To coordinate with the vendors and Sub-contractors to ensure that the works are done in accordance with the regulatory and corporate requirements.

Assist in developing and reviewing various types of commercial agreements and contracts. Support day to day administration of the contracts and related matters including bank guarantees and others to ensure contractor compliance.

Responsible for providing an efficient and professional administrative and clerical service to Vice President and Directors, to facilitate the smooth operation of the office.

Maintaining, overseeing, and keeping up-to-date records of Project Documents Electronically (EDMS) and or filing hard copies as required. Control and tracking of documents and input technical revisions, perform compliance checking, filing, and organizing, documentation auditing and report on document status and distribute documents as per Project requirement.

Responsible for the full employment life cycle from recruitment, induction to exit, and for providing full administrative support to the HR Managers and Officers for Monitoring & maintaining employee records.

A successful IT Administrator with extensive analytical and software experience of investigating and diagnosing network problem and knowledge of IT operating systems, especially Windows.

AREAS OF EXPERTISE

Executive Office Management & Support

Excellent time management skills

HR processes & systems

Document Management System

IT Communication

Technical support & assistance

Microsoft Operating Systems

Administrative Staff Supervision

Multitasking ability

Leadership skills & fairness

Invoicing & Reporting

Organisational Skills

ORGANISATIONAL EXPERIENCE

Since Jan’20 to Present PETROFAC EMIRATES LLC, Qusahwira Field Development Phase II ADNOC Onshore Project

Abu-Dhabi, as a Project Administrator - Administration

Role:

Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc.

Continuously updated and maintained the data contained on the Manpower Loading charts are entered on the system Mobilization/Demobilization charts as and when required.

Process mobilization of personnel to and from project site locations. Obtain and process required documentation that include passport details, visas, invitation letters, immigration documents, Safety and Security equipment & procedures, travel tickets and other travel documents.

Develop an effective filing system for project key documents.

Create and maintain project team technical documents and organisation charts (MS Visio).

Coordinate with payroll team of project personnel, identify, clarify, and resolve payroll issues including working hours, incomplete time sheet, leave, and ticket entitlement, absent, overtime and other payroll details.

Arrange to issue and renewal of Optima card, Security pass (CNIA), third party certificates and other relevant legal documents.

Prepare leave schedule, process leave application, provide international ticket, arrange leave settlement and charter & boat booking of the work team.

Assist in interviewing, training, scheduling, and distributing work to other staff members and temporary workers.

Organizes and implements administrative systems and procedures performing necessary support duties. Maintain coordination with Sub-contractor management and concern Supervisors.

Provide general administrative work such as action sheets raised, review and process pre-employment travel expense claim, invoices, vouchers, petty cash /bill & per diem payment etc. log payments to ensure that multiple payments are not made.

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.

Perform accounting tasks, including budget tracking and assist in expense filing.

Has responsibility for several or all the following functions: office clerical and support functions, mail and messenger services, telecommunications, maintenance, purchasing, security, personnel records, invoicing entry and mailing, inventory allocations / movements /entries, petty cash, check writing/disbursements, and travel bookings.

Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc. are allocated in a timely manner.

Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)

Responsible for administrative task such as courier shipments, IT & Office and Pantry Supplies requisition and maintenance, etc.

Support and coordination of all project requirements.

Assist, when necessary, to accounts payable, reconciliations, back charges, and field invoices.

Coordinating with the other members of the team in maintaining and updating project related records such as reports, material stock lists and inventory etc. as per requirement.

Track site assets maintain asset lists on relevant project sites, update lists on a monthly basis.

Perform other duties are required by Supervisor & Client personnel.

Providing Subcontracts & Project Control support as needed.

Sep’14 – Jan’20 PETROFAC EMIRATES LLC, Offshore UZ750 ZADCO Project Abu-Dhabi, as a Field Administrator - Administration

Role:

Keep personal records for all employees and update, as necessary. Process visas, permits and other personnel documentation.

Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.

Conduct personnel travel arrangements efficiently (visa requirements, tickets, hotel bookings, transportation etc.).

Develop and maintain daily site reports including Manpower report, travel advisory, POB, etc. Coordinate daily with camp administration team to issue the daily Camp and man-days report where records must tally with Administration records.

Coordinate with camp and catering team for personnel accommodation and catering requirements are being implemented in line with project policies and requirements.

Assist with all local travel bookings and coordinate with mobilization team on travel requirements. Ensure all travel requests are approved prior to booking travel.

Supervise the administration and services staff for development, management, and maintenance of office premises and supplied with all required stationaries and office equipment.

Control proper medical support arrangements are well set up to ensure speedy and professional coverage is always available to address employees’ medical requirements.

Handling employee enquiries & grievances on administrative and HR issues, clarify queries and resolve personnel related problems as needed.

Complete and maintain the demobilization appraisals (DAF) and site clearance forms for all personnel getting demobilized from site and to returned to all the company property to site prior to demobilization.

Coordinate and assist to new employees joining site, to attend site induction and arrange their office space, IT equipment, office supplies, system access cards, mobiles, personal space on camp and transport between camp & site.

Maintain administrative policies and procedures for site locations. Engage in activities pertaining to setting up of new project sites.

Organizes and schedule project meetings and maintain allotments for the conference room. Record minutes of the meetings and keep a clear record of the activities.

Liaise with different department heads and project management to obtain manpower needs, raise MPRs and maintain the mobilization/ demobilization.

Responsible for coordinating activities within the Administration department to all the office administration activities related to projects, travel, office premises are carried in a cost-effective manner.

Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)

Providing Document management support as needed.

Highlights:

oMerit of receiving “Certificate of Appreciation” from the company (Petrofac Emirates LLC) management in 2020 & 2021 for outstanding performance, commitment, and excellent contribution towards Qusahwira Field Development Phase II ADNOC project site administrative activities & completion.

oMerit of receiving “Certificate of Appreciation” from the company (ZADCO) management in 2017 & 2018 for outstanding performance, commitment, and excellent contribution towards UZ750 project site administrative activities & completion.

oMerit of receiving “Certificate of Appreciation” from the company (Petrofac Emirates LLC) management in 2019 & 2020 for outstanding performance, commitment, and excellent contribution towards UZ750 project site administrative activities & completion.

Jun’12– Aug’14 Homseshop18 (India), as an Office Administrator Customer Care Executive

Apr’11 – Jan’12 Divine Voice Pvt. Ltd. (India), as an Administrator Customer Care Executive

Jan’09 – Feb’11 Intelenet Global Service Pvt. Ltd. (India), as an Administrative Assistant Customer Care Executive

Role:

Assist with general administrative functions and duties. (Cleaning staff, Building administration, meetings, inductions, etc.)

Ordering office/IT supplies and equipment.

Assisting with receiving and delivery of packages and post.

Performing research and exploring prospective customers/clients and new target segments and penetrate sales.

Responsible for generating incremental sales from customer/clients.

Addressing all seller/Customer queries and resolving concerns and issues if any.

Supports company operations by maintaining office systems and supervising staff.

Supervise members of the administrative staff, equally dividing responsibilities to improve performance.

Create and update databases and records for financial information, personnel, and other data.

Completes operational requirements by scheduling and assigning employees and following up on work results.

Maintains office staff by recruiting, selecting, orienting, and training employees.

Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.

Answers phone calls, schedules meetings and supports visitors.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

Exhibits polite and professional communication via phone, e-mail, and mail.

Supports team by performing tasks related to organization and strong communication.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Contributes to team effort by accomplishing related results as needed.

Provide general support to staff such as document editing, data entry, shipping, and office supply purchasing.

Support office building matters/requests.

Perform related duties as and when directed by Direct Supervisor.

ACADEMIC DETAILS

Graduate in Commerce - Manav Bharti University, (Himachal Pradesh), India.

12th Standard with Commerce – Kendriya Vidyalaya School, Under Board of CBSE, Jodhpur, India.

10th Standard (Secondary School of Education) – Kendriya Vidyalaya School, Under Board of CBSE, Yeddumailaram, AP, India.

APPRENTICESHIP

Dec’08 – Apr’10 HCL Career Development Centre at Allahabad (India) as an Apprentice Network Engineer

TRAININGS / COURSES ATTENDED

Certified Training by Emirates Technical & Safety Development Centre–Travel Safety by Boat (OPITO approved), Basic H2S Training (OPITO approved) & ZADCO OFFSHORE Training,

Certified Course - BOSIET (Basic Offshore Safety Induction & Emergency Training) approved by OPITO.

Attended Training programs like HSE induction, POV (Preoperational Verification) & Wharf Area Access, Work at Height H2S / breathing apparatus & PTW (Permit to Work).

Certification course – A+, N+, MCSE, RHCE, Server & Security by HCL CDC, Allahabad

PERSONAL DETAILS

Date of Birth: 17th November 1985

Permanent Address: Pokhara-18, Nepal

Nationality: Nepal

Marital Status: Married

Languages Known: English, Nepali, and Hindi

Availibility/Notice Period: 15 Days

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