Curriculum Vitae

Elouise Du Plessis

Debtors, Creditors Clerk, Administrative Office Support Office Manager Contact Number: 079-***-****

Email Address: adoapp@r.postjobfree.com

Personal Summary:

I am a 36 year old motivated Admin/Finance/Office Support individual who is able to provide playing a key role in Debtors/Creditors decision-making, and adding significant value to A business. Experience of forecasting, producing of monthly financial report as well as made. reviewing internal company processes to advice in any improvements which could be Looking to join a company that offers long term career prospects for a dynamic and result Driven professional with a positive outlook.

Academic History

High School Stoffberg

Matriculated with the following Subjects:

1. Afrikaans

2. English

3. Computer Studies

4. Economics

5. Business Economics

6. Accounting

Tertiary Achievements

Ekurhuleni Springs College :

Cosmetology / Nail Technology

Health and Safety Representative

Manager Assist Module 1

Areas of Expertise:

Fast Processor

Fast Learner

Self-Motivated

Drive on Challenges

Willingness to achieve higher than expected

Team player / Team leader if needs be

Different Microsoft programs worked on :

Microsoft Word, Excel Skills, Outlook, Internet Different Finacial programs worked on :

Accpac

Advantage

Pastel Evolution

Pastel Partner

Nicor

Employment History

From Oldest to Latest

Maxiprest Tyres in Wadeville, July 2006 – Sept 2007 General Admin, Debtors and Creditors

Accpacc programmed used

Duties:

• Answering telephones and handling queries and requests

• Processing Job cards for Invoicing

• Writing Job cards and placing them on stock already done

• GRV stock received into system for invoicing purposes

• Invoicing of stock full debtors function

• Filling of all documents such as, debtors/creditors/credit notes

• Processing creditors on system as wells as credit notes

• Preparing monthly creditors for Head Office

• Preparing monthly stock sheet for stock take

• Loading and off-loading of stock delivered to and from suppliers/clients

• Book value : R500 000.00

• Recons yes and debtors account (all invoicing of debtors intercompany branches and outside clients capturing of creditors)

• Collections – No

• Journal entries – No

Reason for Leaving: Relocated to PTA

Tyre Corporation - Germiston, Apr 2009 – Sep 2011

General Admin, Debtors and Creditors, Procurement

Advantage Program used

Duties:

• Answering telephones, handling queries and requests

• Processing suppliers invoices on system as wells as ordering stock needed

• Processing GRV’s and re-invoicing between 3 linked internal companies

• Working on all 3 internal linked companies books – debtors/creditors

• Processing paperwork for credit notes which was done by manager then file them accordingly

• General filling duties on all necessary documents

• Preparing and printing of all needed reports for management

• Preparing sheets for stock take which happened every 2nd week and monthly

• Creating sheets and monitoring overtime worked by weekly staff

• Handling of petty cash and preparing sheet for petty cash payable float from Head Office

• Preparing sheets for C.O.D payments and EFT done by Head Office

• Reconciling of creditors on all 3 companies from processing documents, asking for payment statements printing CR1 balancing sheet and sending hard copy file to Head Office for

• Posting payments received on system accounts and allocating these payments done accordingly

• Book value : R 900 000.00

• Recons and debtors accounts – Yes all debtors invoicing to branches and outside clients as well as all creditors invoicing

• Journal entries – No

Reason for Leaving: Received better Opportunity

Tasol Solar T/A Solar Academy of Sub-Saharan Africa Alberton, Oct 2011 – May 2013 Procurement Officer

Pastel Evolution program used

Duties:

• Planning and doing forecast for the Low Pressure projects running consisting of 9 sites of ordering and delivering of stock

• Stock will be delivered according to progress given through to Head Office from site Planning and stock sheet.

• Planning and co-ordinating logistics for delivering of stock on lowest costs

• Preparing sheet of stock control via each site, doing ‘spot” checks on stock and analysing stock delivery

• Processing all debtors/creditors documents on all different sites on the different accounts

• Processing debtors invoices responsible for the site owner’s account

• Processing creditor invoices send monthly for commission payable to site owner

• Sending and receiving monthly statements for processing of debtors/creditors

• Reconciling monthly creditors for payment through Head Office’s 2nd company RTC

• Buying in RTC, GRV paperwork printing remittances and reconciling on RTC invoice SASSA portion used, SASSA invoiced site owner then paying commission to site owner Individual Solar system was invoiced by SASSA which consisted of printing and checking paperwork, checking stock availability then invoicing and filing accordingly to the different areas

• Attended weekly meetings on progress reports, stock availability, logistics arrangements and payments done to suppliers

• Reconciliation reports was signed off by CEO of company for payment needed before the 7th of each month

• Working on deadlines on a weekly basis as for quick progress, low costing, proper planning and forecasts was needed to ensure best results

Advanced to Franchise Assistant – High Pressure systems Duties:

• Stock control for each franchise allocated to yourself

• Ensure proper stock available to each sale of franchise to private sector

• Processing all needed paperwork for the franchisee, which meant checking customer paperwork for the relevant debtors invoice, plus the Eskom invoice for the Rebate given for purchasing Solar system

• Each purchase meant 2 invoice processed via Head office send back to franchise to hand over to the customer

• All necessary checks were done through the assistant, stock outstanding debtors and processing of all paperwork

• Rebate documents were send to franchise assistant in original form to be checked and processed by Head Office and then sent off to Eskom for payment to SASSA

• Debtors analysis reports were pulled twice a week for new allocation

• Payments from customers were also checked on regular basis for invoicing purposes

• Posting and allocation of payments were done via finance department but checked by franchise assistant

• At this stage I was handling 13 of the franchise accounts and still helping with Low Pressure invoicing for deadlines to be met

Advanced to Head Franchise Assistant / Office Manager Duties:

• Franchises grew to 40 franchises of which 18 was allocated to myself, some franchises divided into 3-4 separate accounts

• Processing paperwork on a daily basis assisting with stock ordering and process of supplier invoice and checks on stock allocated to different franchises

• Overseeing all debtors invoices done through other franchise assistants, and assisting with queries or credit notes

• Credit notes were prepared by franchise assistant on a sheet, credit note done by finance department

• Databases was created for all processed Solar systems with relevant Barcodes and checked on a weekly basis, and also checked when payment was received from Eskom to be allocated to the correct franchise

• Posting from bank statement to relevant account was also given to me for a period to assist the creditor lady which was on maternity leave

• Allocation of normal debtors already posted was done via me and the creditor to assist the work load and to ensure faster processing of invoices for the franchise assistants

• Assist with training new franchise on new products as well as the flow of paperwork

• Analysed work progress in offices to ensure efficiency and productivity

• Assisted with queries from customers as well as franchise assistant

• Problem solving was required to be sufficient and done quickly to customers satisfaction

• Weekly meetings attendant for updates on work load queries credit notes and debtors analysis

• Book value – R8 000 000.00

Recons – Yes

• Debtors Accounts – 50 accounts

• Collections –Yes outstanding debt short payments

• Journal entries – Yes

• Salary – R15 000.00 basic

Reason for Leaving: Personal Reasons

Viridi Homes Pty LTD June 2013 – May 2014 Fixed Term Contract 1 year General Admin, Debtors and Creditors, procurement

Pastel Partner program used

Duties:

• General admin duties filling answering telephones assisting clients

• Office support

• Full debtors and creditors functions

• Reconciliations done for Auditors

• Book value – R800 000.00

• Recons and debtors account – Yes approx. 15

• Collections – Yes

• Journal Entries – Yes

• Salary – R16 000.00 basic

Reason for Leaving: Contract expired

Safomar Holdings Group, Aug 2014 –

Jan 2015

Group Office Manager – Fixed 3

month contract

Pastel Evolution Program used

Duties:

• Ensuring all maintenance was done on all

office equipment

• Ensuring all maintenance on the building inside / outside was done on regular basis

• Buying and supplying of all laptops printer codes for all new employees

• Generators maintenance kept current and up

to date

• Health and Safety Representative for the

Holdings Group

• Groceries bought for all 4

buildings

• Position was closed before the 3 month term

was reached

Relocated to other Division:

Safomar Holdings SIB Division

CS Administrative Clerk

Pastel Evolution and WMS program

used

Duties:

• Customer service division assisting sales representatives with quotes and queries

• Assisting client with quotes or any assistance needed relating to Aviation

• Producing quotes on account

allocated to CS

• Ensuring all orders were processed

accordingly

• All processed orders to be given through to the warehouse to pick stock and logistics

to arrange delivery or collection

• Ensuring at all times best customer service is given and all processes done accordingly

Assisting with sourcing products pricing as well as formulation if certain items needs to be

mixed by the department

• Using the pricing matrix created by company for foreign products that needs to be quoted

and supplied via Ocean/Air Freight

Reason for Leaving: Contract

expired

Book Value : R5 000 000.00

Recons – No

Debtors Account – 15 accounts

Journal Entries – No

Salary – R15 000.00 CTC

Co-Props 1018 (Pty) Ltd, April 2018

Creditor Administrators Clerk - Currently

Programmes : Nicor, Pastel Evolution, Pastel Partner Duties :

• To accurately capture invoices in the accounting system (Pastel) in order to effect payment on time and accurately to Creditors

• Ensure invoices are properly authorized in accordance with levels of authority and allocate it to correct Supplier & General Ledger accounts on a daily basis

• Check & match invoices against orders database

• Accurately process invoices in Accounts Payable and post batches daily

• Payment of Invoices

• Sending Remittance Advices to supplier after completion of the Payment Run

• Filing of Invoices after Payment Run

• Accurately prepare Monthly reconciliations • Accurately reconcile G/L and Creditors

• Accounts on a Monthly basis to make sure that accounts are correctly balanced

• Assisting on checking lease documents and debtors outstanding

• Any adhoc duties allocated to me in regards to insurance claims, medical aid covers telephone accounts/queries ect

• Assisting on sourcing any product / service needed as per director's instruction or negotiating beter terms or prices on certain items Added Companies to the above

C.T.D

C.A.K.K

LJB Devolpments

Pastel Evolution program used

Duties :

• Processing all creditors and posting directly to G/L accounts

• Processing all C.O.D creditors allocated to specific company

• Requesting statements for month end, dealing with queries on the accounts

• Re-invocing Ekurhuleni recoveries to the correct customer

• Processing bank statements at month end

• Cash Book processing at month end

• Bank Reconciling at month end

• Reconciling all creditors at month end

• Analysing and printing general ledgers with each creditor

• Analysing and printing Age Analysis with entire batch for Financial Manager

• All finalized paperwork to be submitted to Financial Manager for payment authorization Added Company to the above

Delimix

Duties :

• Processing all creditors and posting directly to G/L accounts

• Processing all C.O.D creditors allocated to specific company

• Assisting with debtors invoices

• Allocating payments on debtors and creditors side

• Ensure all invoices has P.O.D with capturing and compiling documentation for month end

• Printing and analysising general ledger with all relevant creditors for month end

• Reconciling of all creditors on month end printing age analysis and compile whole batch to be given to the Financial Manager at month end for payment authorization Assisting companies added to the above

City Pets CC

City Pets Holdings

Duties :

• Requesting statements for month end purposes

• Reconciling accounts(assisting) each consisiting of and Excel spreadsheet rebates discount purposes

• Reconciling items on both sides are firstly done on Excel and printed with each recon

• Processing adjustments on last week of the month - GRV differences

• Dealing with queries GRV is done at store level

• Reconciling is done in three stages of the month

• Processing over charge/ credit claims ect

• Allocations on creditors side

• Remittances done if all invoices are captured as per customer statement

• Preparing all paperwork to be given to the Financial Manager Assisting company added to the above

Marblesharp

Duties :

• Generating invoices once order is placed and payment reflects in our bank account

• Generating quotes on request

• Printing waybills if stock is selected for delivery from link of the selected service used

• Assisting clients with queries or orders

• Assisting with creditors and reconciling the accounts at month end

• Compiling all needed documentation to be handed over to the Financial Manager for authorization of payment

Salary : R12 000,00

Reason for leaving : Moved to Rustenburg March 2019 Brilliant Accounting Rustenburg, April 2019 - May 2019 Training Co-Ordinator Debtors, Creditors

Programmes : Pastel Partner

Duties :

• Preparing quotations for students

• Sending out monthly statements and following up on outstanding amounts

• Reconciling age analysis sending out sms

• Monthly loading of Debit orders for clients

• Generating debtors invoices

• Providing/Assisted with training on Pastel Processing

• Assisted colleagues with queries in regards with Vat Submissions (Ombudsman)

• Chasing outstanding monies

• Handling of Petty Cash, Receipt book

• Handling D/O on sage pay and recurring invoices on clients Salary : R 6 000,00 + Commission (on training of programs after you yourself had proper training) Reason for leaving : Better offer

The Tax Shop Rustenburg, June 2019 - Aug 2019

Debt Collectors, Debtors & Creditors

Programmes : Caseware

Duties :

• Answering telephone redirecting calls to allocated person

• Sending out monthly statements and following up on outstanding amounts

• Reconciling age analysis sending out digital correspondence via SMS to clients

• Chasing outstanding monies

• Handling of Receipt book with client paying cash and allocate payments accordingly

• Prepare invoices with immediate clients and handle all queries

• Prepare final demand letters for blacklisting purposes for long outstanding amounts Salary : R 6 000,00 + Commission (on debit order signed for outstanding monies) Reason for leaving : Better offer

Sammine, Sept 2019 - Dec 2019

Administration

Programmes : Pastel Partner

Duties :

Answering telephone redirecting calls to allocated person

Generating quotes in accordance to client needs and requirements

Corresponding with client in regards to when certain services will take place

Filling and opening new files as per jobs and orders received

Updating the board in the workshop with jobs that needs to be done

Updating excel spreadsheet with incoming purchase order/jobs already done

Assisting with supplier queries and enquiries for new products

General meeting was held each Monday to update management with queries and PO’s ext

Assisted clients with request to statement, invoices ext. Salary R 8000.00

Reason for leaving:

Position dormant and relocated back to East Rand

Plasson S.A, Jan 2021 – Current

Inventory Controller

Programmes : Pastel Evolution

Checking and creating new codes as required

Updating the Master File in regards to the existing codes and adding new codes, allocating the item to the correct PLS family and GL account

All local GRV’s to be processed in accordance to PO raised and correct pricing as per negotiated or agreed prices or price list

All International Good Received Vouchers to be processed in accordance to shipment terms – checking all relevant paperwork capturing excel sheet with split allocation for example: Import Vat, Duties ext. excel to be checked and signed off by the accountant then Goods received notes against correct split allocations

All branches Goods Received Vouchers to be done as they receive stock, all relevant paperwork to be sent through via digital network and checked before the stock gets processed

Bin locations to be added to current to stock on the system

Stock movement sheet was created by myself so that all stock movements can be properly noted and then moved on the system accordingly and then gets filled

Warehouse transfers to be done as stock is moved from one warehouse to another, ensuring stock was checked before and after and signed off in accordance

Stock to be moved as stock is physically moved in the warehouse or at the branches

IBT’s to be received on the system as stock is delivered from branches to head office on requests

Running cycle counts on the system and allocating relevant staff to do the actual count, entering the data onto the system

Assisting with quarterly stock take, each staff member has an allocated job spec for stock take – adjustments during stock take is done by myself

Creating “spot” checks for accuracy purposes just to double check stock

Do the necessary investigation if there is any discrepancies, correcting the stock as per management’s instruction

Any journals/adjustments to be done as per management instructions

Allocating job duties to staff reporting to myself ensuring all stock checks are done, all receiving is done in accordance to delivery note and corresponding to the PO raised per Supplier

Checking that all stock received is done properly on the PO (no stock to be ordered on CONS or GL codes)

Ensuring any settlement discount is properly allocated to the relevant GL account and any given discount to be added on the actual stock item price before it is processed

Checking that invoices received is correct and correspond with PO raised

Ensuring that all Goods Received Vouchers are packed in sequence with signed PO and to be given to the accounts department to be processed for payment

Capturing/updating all IBR request from Projects on a spreadsheet and then to be sent to procurement and assisting with the International procurement of stock needed to be supplied

Following up on outstanding PO’s and Invoices to be processed in current month

Assisting with queries and follow up on outstanding paperwork and resolving queries/issues

C.O.D suppliers ensuring relevant paperwork is given in time to the accounts department for payment

Updating excel sheets as stock is ordered by certain suppliers – ensuring stock levels are always up to date and correct

Keep proper record on a monthly basis to check min and max level of stock ordered

Ensuring sufficient stock is always available as per BOM for projects, or current clients

Assisting with the consignment stock clients – ensuring sufficient stock and reconciling usage on a monthly basis

Keep record of the Import Status Report excel sheet – all International orders place relevant Waybill numbers and Container numbers entered for Sea freight and Air freight with ETA dates as per tracking them on the portal

Excel sheet to be sent out three times a week Monday, Wednesday and Fridays to the relevant people who will need the proper information for planning and dispatching purposes

Running the open PO report (Purchase Order) and open SO Report (Sales Order) three times a week – Monday, Wednesday and Friday

Running the relink report on the following sections: Orders, Bill Of Material as well as the Inventory Relink every Monday, Wednesday and Friday’s

Daily updates with the Freight forwarder agents checking status on international shipment orders place

Allocating shipment per clearing agents as required with daily follow ups on the status of the shipment allocated to specific agent

Ensuring any Invoices send through via Courier to be paid immediately to ensure timeless delivery of goods ordered locally or Internationally

Obtaining International delivery quotes on request for stock to be ordered and delivered

Ensuring accurate staff to offload containers as confirmed arrivals

Ensuring all stock is properly checked and allocated either to BINS or to specific sections as per instructions as to how stock was ordered – separated and clearly marked if for project (Project name and number to be visible on stock), or for a specific client (clearly marked and packed one side for collection/delivery)

Checking the WRN (Warehouse Received note) and WAN (Warehouse Acceptance note) file as stock might have been delivered or received or returned

Weekly meeting held to discuss the WRN and WAN file, where stock was sent to the technician for repair where Job Cards needs to supplied and then invoiced out accordingly

Ensuring that all stock returned to be analysed and to be moved on the system in accordance to how it was received or instructions given

Assisting with any other query relating to stock or accounting queries and getting it resolved quickly

Salary R 13 050.00

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