Jeanette Rhodes

Executive Assistant

Amityville, NY 11701 631-***-**** adoair@r.postjobfree.com

Qualifications Summary

lAccomplished executive assistant with 20+ years experience providing high-level support to a CEO and other top executives, extremely discreet and effective in resolution.

lConsummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

lProficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook). Quickbooks. Internet. SAP. Paychex

Professional Experience

Executive Assistant, 2006 to Present MANTO MANAGEMENT, INC. NEW YORK, NEW YORK

Provide administrative and business support to the CEO of Manto Management, Inc. as well as personal family assistance as needed. Maintain CEO’s calendar -- plan and schedule meetings, teleconferences and travel. Communicate on all matters with and for the C.E.O.

lMaintained and updated securities database

lImproved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.

lTracked stocks interest and dividend payments, buying and selling prices

lConsulted and setup Online QuickBooks for company

lManages 13 companies’ finances with Online QuickBooks

lMaintain various bank account records and reconcile bank accounts

lMaintain and update Chart of Accounts. Perform reconciliation of all accounts to ensure accuracy

lProvide clerical and administrative support to company as requested

lComply with local, state, and federal government reporting requirements

lPrepare and process monthly, quarterly and annual tax reports

l Prepare monthly account summaries and reports

lUse Microsoft Windows, Microsoft Office, and Intuit QuickBooks

l Maintain and update accounting records by performing duties such as auditing the general ledger for accounts payable, accounts receivable, and payroll

lPrepare and issue invoices, and follow up on late accounts in a discreet and professional manner

lPrepare monthly accounting summaries and reports

lPurchase supplies and equipment as authorized by management

lMonitor office supplies and reorder as necessary

l Tag and monitor fixed assets

lMatch purchasing receipts, shipment costs and net terms for the approval to the payment process

l Paid supplier invoices in a timely manner

lPaid any debt as it comes due for payment

lProcessed payroll in a timely manner

lWorked closely with CPA, filing all payments to New York State and Federal governments online

l Compiled all documents needed to file taxes both personal and business.

lPerformed tasks pertaining to international accounts and companies daily

Executive Assistant, 1995 to 2006 New Life Christian Mission Ministries, Inc. Amityville, New York 11701

Worked alongside CEO for 8 years, helped build and develop company, implemented many new facets pertaining to computers, strategies, plans and budgets

Coordinated travel arrangements personally sought arrangements via internet sites

Supervised and motivated staff, oversaw that governmental procedures and policies were adhered to

Responsible for all aspects of payroll

calculated and prepared paychecks which entailed deductions of state and federal taxes, pension plans, health insurance premiums, and wage garnishments

processed monthly, quarterly and yearly business taxes to NY state and IRS(thoroughly familiar with all tax forms such as 941 form,990, w2,1099,nys45,etc.)

Maintained budget for program as well as requested donations, performed grant proposal writing, submitted request for qualification applications, completed surveys and any necessary documentation detailing government allocations of monies and food

Recordkeeping for purchases and invoices, matched receipts to invoices, kept the paper trail which generated payments thus complying with proper general acceptable accounting procedures

Initiated,paid and regulated all insurances; workmen’s comp, disability, unemployment, property and fleet automobile insurance

Acted as sole liaison between agencies, dealt hands on with accountants, lawyers, auditors,town, state and government officials

tabulated financial statements which were sent annually to government which was fundamental to determine if government funding was being allocated correctly and if agency was complying with regulations thus allowing funds, as well as,contract with government to continue

Efficiently managed office; ordered supplies, paid all bills and utilities, answered multi-line telephone system, arranged meeting, held conferences and delegated responsibilities

Processed all payments due agency, collected all invoices, reviewed and tallied them, submitted request for payment to government, kept a running ledger of accounts receivable, credited and debited payments, logged monies and deposited payment in bank. If payment not received,was responsible for recognizing if payment was overlooked by government and follow-up.

Education & Training

Bachelor of Arts, The College Of Management Long Island University at C.W. Post Brookville, NY

Training:

Quickbooks Pro

Expert

excel

Intermediate

Word

Intermediate

PowerPoint

Intermediate

Internet

Intermediate

Outlook

Intermediate

Hotmail

Intermediate

SAP

Intermediate

Paychex

Expert

Acess

Intermediate

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