COVERING LETTER

Dear Recruiter,

As a qualified and enthusiastic individual with extensive work experience of India Air Force as well international exposure at Africa, in the field of Administration, Facilities, Infrastructure & Property management, my strong communication, administrative, analytically and interpersonal skills combined with my 29 years’ experience in Administration makes me an exceptional candidate for this position.

During my various Administration & Security, Facilities management, I have developed strong organization and time management skills. My strengths lie in all the administrative / security work that goes into making any business a success. I am experienced in all aspects of Facilities & HR, Administrative work, handling customers, ensuring all systems within the company are running smoothly, Administration, Legal compliance, Visa processing, Recruitment's, Contractors managements, Security & Fire safety Management, General Infrastructure, Cafeteria Management, House Keeping, Pest control, Transportation & Company vehicles- Drivers & Peon management, Travel management, Purchase in all respect, petty cash, Annual maintenance Contract (Plumber, Carpenter, AC, Water coolers, etc.. & Vendor Management and training new employees, maintaining records and communicating with forces inside and outside the office, Lassoing with local official bodies like Govt. officials and even with police officials and local leaders. Even ready to take over any task and complete the same within the given time line. Furthermore, I am a strong-minded individual who has the potential to lead the staff while exceeding the expectations of the employer. My enclosed resume will provide you with the details of my qualifications and skills which would make me an asset for the company. Language Know - English, Hindi, Marathi, Tamil, Gujarati. In the interim, I will be available on my cell phone at +91-815******* & WhatsApp No - +91-922******* via email [ adoa74@r.postjobfree.com ]. Skype id - devendra.jagtap15

Thank you for your time and consideration.

Sincerely,

Devendra Jagtap

Devendra Jagtap

Administration & Facilities Management - Operation & Maintenance Professional - An Overview Accomplished professional with successful track record of 29 years in years’ experience in the Facilities, Projects Management, property services professional wealth of experience, at various management levels that added value to every organization. Administrative functions, to utilize and enhance my experience in Facility Ops Management.

“Striving to upgrade knowledge and practices to retain excellence in the professional brief” COMPETENCIES

Managerial:

Property and Facilities Management

Operation & Maintenance

Cost containment & Control

Project management & Planning

Budgetary Supervision

Process/Systems Management

Building Management

Functional:

Administration Management

Contract Management

Labour issues

Maintenance Management

Client Relationship Management

Security/Fire safety Management

Building Maintenance

Operational Reviews

Manpower Management

Air Conditioning

Statutory & Legal Compliances

Inspection Renovation

Incident, Problem& Helpdesk

Management, Infrastructure

management

A BRIEF OVERVIEW

Personable, detail-oriented, and self-motivated administrative leader with over 29 years of experience in Facility Management & Office Administration. Highly regarded leadership abilities with team-player mentality. Apply innate interpersonal skills to establish and maintain positive relationships and improve workplace morale. Calm and productive under extreme stress.

Experienced senior executive, both at a strategic and operational level, with strong track record in developing, driving and managing residential and commercial buildings, business improvement and development.

Accomplished, credentialed areas of Facilities Management expertise include operations and maintenance, contract administration, project management, procurement, management professional with more than 20 years of extensive experience.

Expert in managing projects consist of residential and commercial buildings, educational facilities, Sports facilities, hotels and resorts, to meet the needs of dynamic business and office environments.

Competent and diligent professional having diverse experience in the areas of Administration, Property & Facilities management including all Operations, and Maintenance of soft & hard FM.

Expertise in mapping business requirements and co-coordinating in developing and implementing processes in line with the pre-set guidelines.

Recruitment, Training & development, Service Matters, Performance Appraisal, Employee Engagement, Leader-Follower Relations, Wages/ Salary Unit Administration.

Employees Welfare, Succession Planning, Discipline, Legal Issues etc

Reviewed the operational programs and activities of responsibility to ensure compliance according to various applicable laws, rules & regulations, policies & procedures are in accordance to organizational plans to achieve goals.

Solid background in Building Maintenance Controlling cost effective management of all day-to-day activities in co-ordination with internal /external departments for smooth business operations.

Possess the demonstrated expertise in mobilizing and managing financial resources to meet company’s long and short-term financial needs.

Strong leadership traits with excellent ability to coordinate with different people at one time under difficult situations and the ability to bring out the best in others while creating a healthy and friendly work environment, thus enhancing operational efficiency and optimizing resource utilization.

Guest house, Travel Managements

Canteen Facility / AMC

Facility Management

Contractors, Vendor Management

Maintenance & Repair

Preventive Maintenance

Effectively handled the budgets in accordance to the company’s objectives and realized the required funds to meet the objectives.

Developed and implemented effective method of preparing Management Information System and reports for the compilation and presentation of administrative and financial data for management.

Handling Specialties: Property & Facilities management, Strategic property management, Operation & Maintenance, Construction management, Project management & Planning, Budgeting, Purchasing and dealing with vendors and contractors.

TECHNICAL COMPETENCIES MATRIX

Software: Microsoft (MS) Word, PowerPoint, and Outlook; Adobe Software EDUCATION & CREDENTIALS

BE – Mechanical

MBA - HRM

Professional Competence:

Diploma in Business Administration

Diploma in Industrial Safety Officer

Industrial Security Officer

Auditor for SA 8000

Certificate in First Aid

ORGANISATIONAL SCAN

STERLING OIL EXPLORATION & ENERGY PRODUCTION COMPANY LTD. NIGERIA (LAGOS )

GENERAL MANAGER (HOD) – ADMINISTRATION

(April 21 till Date)

Heading and Responsible for Administration, Facilities, Fleet & Security, Travel management for plant and Family / Bachelors accommodation with canteen facilities

Staff- 16 Direct reporters (Admin, Facilities & Security)

Budgeting – Admin, Facilities, Fleet, Security & Fire Safety Management Responsibilities:

Responsible for operational and strategic corporate Real Estate, facilities and business operations functions.

Providing liaison between vendors, contractors, and the relative parties.

Manages status and timeline of facility maintenance projects, enhancements, and changes.

Develops and maintains standards to manage relationships with facility related vendors and contractors.

Establishes and manages facilities budget and is responsible for reporting financial Information.

Tenant Management contracts, invoices, Tenant Handbook policy.

Effectively leads and manages Facilities team, including but not limited to Site managers, Facilities Technicians, Service Coordinators, Facilities Systems Specialists, and Safety &Security Managers.

Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programmes; ensure proper implementation.

Handled the administrative & financial matters of the firm while monitoring & preparing funds flow and cash flow statements to monitor the inflow & outflow of funds and ensure optimum utilization of available funds to accomplish organizational goals.

Proficient in managing complete Technical recruitment life-cycle for sourcing the best talent from diverse sources and collaborating human resource requirements

Designing and implementing Facility operation processes to effectively assist employee issues and facilitate functional inter-departmental meetings.

Handling the part of pool management and co-coordinating for the activities for needs of employees for upgrading their technical skills, mechanical issues, warranties, service and general repairs.

Deftly handling Credit Control, Maintenance of debtors account, Job costing, Follow up on all outstanding receivables.

Coordinate with the various agencies viz. Accounts/Finance/Payable/Collection while analysing and reviewing their billings, the taxation compliances, purchase orders, vendor reconciliation, invoices, agreements and other legal documents, ensuring timely payments.

Held accountable for managing all the office branches administrative & official activities while maintaining the employee healthy work environment & discipline.

Ensuring effective rendering of services to enable smooth flow of day to day operations. Identified scope for process enhancements for improved services.

Undertake a final and thorough Quality Control inspection for Renovation, Preventive Maintenance.

Complete fully detailed warranty documents, such as Lifetime Guarantee of Repair, as and when required.

Responsible for estimating, planning and scheduling Building Maintenance, servicing and repairs are carried out to the highest quality standards.

Work with the Service Manager and the service team to achieve industry leading standards of customer care.

Executing, Monitoring, tracking & updating purchasing procedures for equipment, materials, and supplies.

Reporting, responsible for managing stakeholders and updating them on the progress on Projects and Planning. RAVAL STEEL MANUFACTURING PLC

Ethiopia (Addis Ababa )

Dy. GENERAL MANAGER (HOD) – ADMINISTRATION

(Feb 21 to April 21)

Heading and Responsible for Administration, Facilities, Fleet & Security management for plant and Family / Bachelors accommodation with canteen facilities

Staff- 15 (Admin, Facilities & Security)

Budgeting – Admin, Facilities, Fleet, Security & Fire Safety Management ADITYA BIRLA GROUP

(UNIT – BIRLA COPPER (DAHEJ))

ASST GENERAL MANAGER (HOD) – ADMINISTRATION

(Jan 2018 to Feb 2020)

Heading and Responsible for Administration, Facilities, Fleet & Security management for plant and Township with overall 800+ flats with VVIP Bungalows.

Budgeting – Admin, Facilities Management

Responsible for Property & Facilities Management, Operation & Maintenance, Security, Planning, Transportation. Group of Companies

(NIGERIA & GHANA)

Group Head – Administration & Facilities Management (West Africa)

(Jul 2014 to Sep 2017)

Heading a Responsible for Administration, Facilities, Fleet & Security management for West Africa. We were in Hotels, Real Estate, Constructions, Haulage, Transportation, Inbuilt workshop, Courier service, Trading, Energy.

Staff- 21 (Admin, Facilities & Technical team)

Budgeting – Admin, Facilities, Fleet, Security & Fire Safety Management

Mgr./CSO – 4, Security Supervisor – 21, Security Guard –340 personnel, CCTV monitoring cabin – 3

Fleet management – 180 Bus, Car- 50 (Sedan / SUV), Trailers / Haulage - 150

The total strength including staff and workers is 4500 appx.

Guest house & Local’s, Expatriate accommodation & Bachelor’s

Responsible for Property & Facilities Management, Operation & Maintenance, Construction management, Project management & Planning, Hotel & Resort, Transportation bus, Shopping Mall and Courier services management. Shankar Packagings Limited, Vadodara (India)

Head – Administration (Responsible for Corporate Office & 5 plants- Infrastructure and buildings FM) Feb 12 to June 14

Staff- 14

Responsible & Accountability for Facility Operation, Administration, Security and Fleet management.

Budgeting all 5 plants- Admin, Fleet & Security (Total budget 13.80crs)

The total strength including staff and workers is 3500 app.

Heading & Responsible of 5 plants located within the radius of 6kms Indian Air Force – Govt. of India - 20 years

Operation Management - (Administration, Facilities Management, Asset Management, Strategic property management, Security management & Construction management)

Dec 91 - Dec 2011

Staff- 150

My responsibilities included managing all Engineer and Technician, Unit Workshops.

Building Maintenance for 3500 accommodations

Air Conditioning

Maintenance & Repair

Fire Alarm

Inspection Renovation

Security & fire safety

Fleet management with workshop

Maintenance Management

Preventive Maintenance

Contract Management

Building Services

Expert in contract management, construction & maintenance of buildings, and other facilities. Key Responsibilities:

Manages the design, planning, Procurement, contract management, construction & maintenance of buildings, and other facilities. Plans, budgets, and schedules facility modifications, including estimates on equipment, labour, materials, vendor management, legal Coordination and other related costs.

Designs and develops process and policies relevant to the facilities department.

Responsibility for establishing and overseeing health and safety standards. Selects, develops, and evaluates personnel to ensure the efficient operation of the functions.

Develops and manages IAF global benchmark standards for FM & Proactively manages complete FM of buildings/sites as per the service level agreement.

Ensures application of contracts. Developing administrative, purchasing, and clerical procedures to maintain an economic and efficient operation.

Infrastructure & MEP networks such as Domestic Supply Water, firefighting, Irrigation, Plumbing, Low voltage networks, Medium voltage networks, Telephone and Data Internet networks TV, central dish networks, HVAC systems and central plants, Water desalination units RO, Waste water treatment, Storage tanks and pumps, Electric stations, substations & Generators.

Communication & Coordination with the Stake Holders for modifications required and study the cost impact of such modification within the budget.

Direct, coordinate and Supervise on consultant and construction contractor, installation, maintenance, support, documentation, and testing activities to ensure compliance with specifications, codes& requirements.

Prepare and tender materials, equipment and spare parts specifications.

Investigate and test vendor's products to assure high quality products with reasonable price.

Oversee project production efforts to assure projects are completed satisfactorily, on time and within budget.

Maintenance of vehicles including all kinds of construction equipment, Purchase of spare parts for central and unit workshops, Inspection and management of unit workshops, Stores Management, maintaining log books and files for all transports, posting of drivers and allocation of staff cars, etc.

Facilitate the orientation of new engineer recruitment in collaboration with the Supervisor by familiarizing them with work surroundings, explaining work hours, procedures, use of equipment and job expectations and ensure those new technician teams understand their respective duties.

Providing the training and development of team members in the department, by providing feedback and coaching to support improvements in their job performance.

Conduct annual Performance Appraisal and based on engineer are allotted to particular workshop.

Provide advice and technical assistance to team members.

Evaluate the impact of work delays, interruptions or changes in plans to develop appropriate course of actions.

Scheduled both corrective and preventative maintenance for Building Maintenance. HRM

Formulating & benchmarking functional best practices to focus on development of abilities to meet present and future goals and mission set by the organization.

Developing & implementing strategies for screening/ recruitment for Engineer. Recruitment

Co-ordinating manpower planning, recruitment, induction & ensuring cultural fit.

Modifying & implementing various compensations plans, reward & recognition schemes, HR policies and communicating them across the organization at all levels.

Man Management

Leading, mentoring & monitoring the performance of the team to ensure efficiency in process operations & meeting of individual & group targets.

Creating & sustaining a dynamic environment that fosters development opportunities & motivating high performance amongst team members.

AWARDS & SPECIAL ACCOMPLISHMENTS

Good Conduct Medal - Indian Air Force

‘Commendation’ by Chief of Air Staff excellent performance in 1996.

‘Commendation’ by Air Officer Commanding in Chief (EAC) in 2001.

‘Commendation’ by Air Officer Commanding at Baroda in 2009. PERSONAL DOSSIER

Date of Birth : 15th Sep 1973

Email Id : adoa74@r.postjobfree.com

Contact / WhatsApp No : +91-815*******

Devendra Jagtap

Contact this candidate