Purchasing Coordinator Office Assistant

JESSICA BROOKE KRESS

*** ****** **. ***********, ** 29301 ***********@*****.*** 864-***-****

OBJECTIVES

Purchasing Coordinator experienced in supporting corporate leadership and field personnel. Proactive leader and trainer with demonstrated ability to improve morale, increase efficiency and provide assistance to employees, facilities and other assets from internal and external clients. Utilized Microsoft Windows 2010, Microsoft Office 2016, Manage 2000 (ROI), Visual 9, Moraware, Stone Profits, Profits, and 10-key as well as familiarity with SAP.

WORK EXPERIENCE

Creform Corporation. Greer, South Carolina 2018 – Current

Pipe & Joint, AGC Manufacturing

Purchasing Coordinator: Responsible for purchasing supplies needed for work orders and shop.

Create purchase orders in Visual 9 from provided requisitions.

Order all supplies from vendors.

Reconcile vendor invoices against receivers & purchase orders.

Reconcile credit card statements.

Prepare all new vendor paperwork and input into Visual.

Maintain agreements and contracts.

Inventory and purchase all PPE, office, beverage and janitorial supplies.

File all purchasing paperwork.

Prepare and store all purchasing files at year end and create new folders for the upcoming year to be filed.

Accounts Payable back up,

oEnter invoices into Visual.

oMatch up checks to original invoice and have the EVP sign all checks.

oPut all checks in envelopes and mail out to vendors.

Liberty Uniform MFG. Co., Inc. Spartanburg, South Carolina 2016 – 2018

Uniform Manufacturing / Distributing

Office Assistant: Responsible for assisting in all aspects of the office.

Enter purchase orders.

Resolve problems with shipping and receiving of purchase orders.

Release purchase orders and create back orders before invoicing the customer.

Run daily reports of orders and backup system.

Reconcile vendor invoices against receivers & purchase orders.

Preparation of all checks and credit card payments for daily deposits.

Call customers that owe money over 60 days for collections.

Create labels for shipping out goods via USPS, FedEx, and UPS.

Process month end, generate reports and input into Excel.

Process credit applications.

Inventory warehouse bi-yearly.

Order all office supplies.

Basic IT duties for office

Back up for Sales Rep.

Seven Stone Surface, Greer, South Carolina 2013 – 2016

(Formerly Oldcastle Surfaces)

Granite / Stone Fabricator

Purchasing Coordinator: Responsible for purchasing supplies needed for installation in Manage 2000 (ROI), Moraware, Stone Profits and Profits databases.

Assistant to the General Manager.

Administrator to corporate and sister facilities with Stone Profits. Helped with the setup of Stone Profits and how it should look and flow based upon Seven Stone’s needs.

Created how to manuals for corporate office of Manage 2000 (ROI) and Stone Profits to distribute to Corporate and other sister facilities. Travel to other facilities to train production and inventory procedures.

Train new employees in stone profits at our facility.

Order supplies for office, installers and shop.

Determine amount of material needed based off square footage per job and order weekly.

Back up for Home Centers Rep and retail sales. Calculated SqFt based off the templates and sent quotes to the Home Centers. Updated jobs in the Home Centers web portals (HD Connect & Cosentino Job Tracker). Created job folders with purchase orders and drawings for the production office.

Kept up with inventory duties, created barcode labels for all slabs and remnants. Scanned inventory barcodes weekly and ran reports from Stone Profits then export the reports into Excel.

Maintained updated price list of all raw materials for the Director of Operations.

Extended Stay Hotels, Spartanburg, South Carolina 2005 – 2012

Corporate office of the largest privately-owned hotel chain in North America, operating 684 hotels catering to the

extended stay market.

Office Services Administrator: Responsible to the Director of Human Resources and the executive secretarial team for providing administrative support, creating and maintaining User Guide Manuals, managing and maintaining 895 FedEx accounts, and updating Operations weekly in Lotus Notes.

Utilized project management to handle vendor-related budget and acquisition issues by working closely with corporate executives, business managers and legal counsel to understand corporate requirements related to the distribution. Communicated both written and verbally to Corporate and Field Personnel.

Served as company administrator for FedEx, Iron Mountain, Dove Data Products, Pitney Bowes, Greenville Office Supply and OnGuard 2006 Security System.

Managed and maintained a list of all faxes, printers & copiers with the model, serial #, and location of the machine within the corporate office.

Designed Fire Escape Maps for each floor and Parking Decals for the Corporate Office. Created spreadsheet to track and maintain parking decals, badges, car tag and employee or tenant information.

Produce accurate, properly formatted documents, PowerPoint projects, Excel, Lotus Notes and reports under normally tight time constraints daily.

Interpreted and adopted guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.

Researched and set-up supply vendors. Approved invoices for payment.

Handled inbound/outbound overnight shipping, receiving and distributing mail, faxes, and processing certified letters.

Served as liaison with USPS, UPS and FedEx.

Organized and labeled mailroom to help employees find items faster. Created office supply list and kept supplies in stock and organized.

Operated a corporate switchboard with up to 200 extensions.

Sales Audit Data Entry: (2005 – 2006) Responsible to the Account Manager for keying and verifying deposit slip activity in the Daily Accounting Summary via Access database

Separated, organized, and filed incoming documents for 686 hotels

Organized and prepared Journal Entry Books.

Pulled files for Sales Audit Analyst and emailed field regarding missing or incorrect documentation.

Served as backup to Corporate Mailroom.

EDUCATION

Associate in Applied Science Business Management– Spartanburg Community College – Spartanburg, South Carolina – 2020

Associate in Cosmetology – State Board Certified - Kenneth Shuler – Spartanburg, South Carolina – 2010

Graduate – Paul M. Dorman Sr. High School – Spartanburg, South Carolina – 1998

Contact this candidate