Receptionist Secretary Executive
Resume:
Curriculum Vitae
Personal Information
Name : Badreya Mohamed Abdel-Wahab
Address : ** ***** ** **** ******, (Saraya El Hadayek Mall),
Tower B, Third Floor, Flat No.613, Hadayek El-Kobba,
Cairo - Egypt
Tel. No. : Private : 26838855 - Mobile : 010*-*******
Marital Status: Married - Two girls
Birth : July 5, 1961 - State of Kuwait
Nationality : Egyptian
Email Address: ****.**********@*****.***
In breif 25+ years of experiences in many different fields, gained a wide experience in administration, accounting, personnel, purchasing, public and government relations, and legal affairs. Always willing to develop myself….
Education/Skills :
Ain Shams University – Faculty of Law Post-Graduate, registered for Masters
B. A. of Law Ain Shams University – 2009
B.A High Institute for Hotels & Tourism
Computer Literacy
Executive Secretary’s Course
Hotel & Motel Management Courses (London - UK)
English Courses - London, UK
Languages :
Arabic : Mother Tongue
English : Fluent
French : Fair
Working Experiences
(Starting from the Last (current) Job)
Working Period
Occupation
Empoloyer
1)From March 01, 2007 till present
Administration & Legal Affairs Manager
(Architectural Designers)
Duties & Responsibilities:
In-Charge of:
-Day-to-Day Operation.
-Financial Department in accordance with the Legal accountant.
-Personnel and all relevant government links.
-Purchasing Dept.
-Office and Secretarial work.
-All adminstrative and governmental work.
2)From 1/4/97 – 31/01/2007
Administration & Office Manager & PA to Co. President
The Egyptian Group for Industries and Supplies
(Plastic & Petrochemichals)
Duties & Responsibilities :
Create and maintain Company’s Filing System – Manually and on the computer.
Supervising a Secretarial Team of two executive secretaries and senior secretary and two telephonists.
Distributing and supervising tasks among the secretarial team.
Handling all incoming and outgoing Company’s Correspondence.
Follow up with the Financial Controller for Establishing new Letter of Credits, and insure receipt by clients.
Make the necessary amendments to L/C’s when required and handle all follow ups with banks and clients.
Insure estimated time of arrival for shipments and follow up with importation department and clearing agents.
Handle any problem, that might occur in any of the factories, concerning machinery, being the link between machine manufacturers, and our factory’s technical team till problem is solved, and make the purchase order for any spare parts if needed, including all procedures that link with that order, from bank transfer, to dispatch order, till custom release.
Handle all telephone complaints received from customers, and channel complaint to the proper concerned person, being the sales team or the factories.
Organize correspondence to be seen by the President of the Group, including reports with all problems being solved or under process.
Keeping records for :
Incoming and Outgoing Mail
All Shipments
Legal Incoming Mail to coordinate with Legal Department
New Customers
factories Spare Parts Orders
Incoming Telephone Calls – and channeled to whom – incase of solving and handling any problems.
Being in-charge of the daily office operation and keeping the President aware of it all, and receive instructions by him, the fact that most of the year he is travelling abroad, and I am the link between him and almost all departments, customers complaints, and factories as well.
Order and maintain company’s staitionary and supply all departments with their needs.
Supervise the messengers and office valets, and cleaning staff.
Arrange appointments for the President of the group.
Take minutes of departments meetings, sometimes if necessary in replacement to any absent executive secretary.
Make the attendance sheet for the secretarial, messengers, office valets and cleaning staff team, and the yearly vacation plan.
Make the quarterly and yearly evaluation reports for all the staff under my supervision.
Maintain the good working atmosphere and keep working condition in order as much as possible, to guarantee a good output by the staff, handle all their problems as much as possible.
Make all the necessary Office Equipment’s maintenance contracts with relevant agents, and insure good condition of them all, for a smooth operation.
Search the net for any interested new sites, or relevant site to our business.
Make all travelling arrangements to the president of the group or any team member that will travel, sometimes for training abroad by certain manufacturers, or to attend new machine bought inspection prior to shipment, this starts from issuance of visa, airline tickets, hotel reservation, and make the relevant itinerary.
Working Period
Occupation
Employer
2) 15/10/96 till 31/3/97
Office Manger & Executive Secretary to the Managing Director.
Fina Invest (Portfolio Management)
Duties & Responsibilities :
Handle all incoming and outgoing correspondence.
Keep and arrange appointments for the MD.
Attend Meetings, take minutes, type and distribute a circular.
Keep and maintain filing system.
Arrange new clients portfolio, and prepare presentation work, contracts, and all relevant documents.
Coordinate with all departments.
Handle all company’s staitionary.
Make all the travel arrangements for the MD.
Also handle all reservation for any dinner or lunch meetings.
3) 6/6/94 till 31/10/95
Office Manager
Technocom for Commercial Agencies (ICI & Others)
Duties & Responsibilities :
Handle all incoming and outgoing correspondence.
Coordinate with customer, our financial controller, and our supplier upon new L/C establishment.
Keep records for follow up on shipments.
Coordinate with our shipping agent to release goods, and insure safe receipt to our client.
Handle any damage to the goods, and coordinate with insurance representative.
Keep and arrange appointments for the company’s Director.
As my boss was also an consultant to the Egyptian Environment Authority, had to arrange for his appointments, seminars, and meetings in this regard.
Keep records for all our clients who are appointed out to enjoy the privillage of the program of the EEAA.
Attend Meetings, take minutes, type and distribute a circular.
Keep and maintain filing system.
Coordinate with the sales and marketing department to submit a weekly sales report to our suppliers.
Handle all company’s staitionary.
Supervise the company’s secretarial team, and to insure the good standard of output.
4) 1/12/92 till 31/8/92 and previously from 1/10/83 till 14/11/84.
Executive Secretary and previously Receptionist Secretary
Kamel Law Office
(an International Law Firm)
Duties & Responsibilities :
As a secretary receptionist : Help all Department executive secretary’s in their typing work when necessary.
Receive all incoming guests / clients and channel them to the concerned person.
Keep records for all incoming and outgoing correspondence and coordinate with messengers for delevering mail.
Keep the attendence book for all employees to be submitted to the payroll clerk at the end of the month.
As an Executive Secretay to the Director of the Translation Department :
Translate and type all documents needed for work (i.e. contracts, certificates, letter of agreements, letter of intent, etc….)
Maintain logical filing system.
Handle all department telephone calls.
Coordinate with all departments to maintain a smooth operation.
Working Period
Occupation
Employer
5) From 18/4/87 till 17/12/91
Materials Department Secretary
Hotel Semiramis Inter.Continental Cairo
Duties & Responsibilities :
Handle all Purchase requests received from all hotel department heads.
After filling in the purchase request with the concerned supplier to purchase the good, have to put another two alternative suppliers, and specify my choice, for the price, or the brand, ..
Make necessary market suryey, but through received quotations, and coordinate with other hotels purchasing departments, also, give instructions to our buyer to survey the market for the specific items I am handling.
Check good when arrived with the receiving department
As being among the preopening team, create and maintained the departmen’s filing system, and maintained the chain’s policy and procedures.
Coordinate with the owners.
Attend all department meetings, take minutes and circulate to all department staff.
Coordinate with the other sections, as the stores, print shop, and receiving.
Keep all records for staff attendance and evaluation reports, and submit to the personnel department when filled in by section head and approved by Materials manager.
Handle with the materials manager all impoted purchases.
Quick Preview in the different positions occupied for the period from 1981 till 1987 :
1981 - 1983
Front Desk Receptionist at the Abu-Dhabi inter.Continental Hotel
Abu-Dhabi - U.A.E.
1983 - 1984
Receptionist Secretary
Kamel Law Office
1984 - 1985
Co. Secretary
Maba Import & Export ( in the field of Potatoes, Planting, importing and exporting)
1985 - 1986
Exc. Secretary to the EAM i/c Administration
Ramada Reinesance Hotel
1986 - 1987
Exc. Sec. F&B Director
Siag Pyramids Hotel
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