Document Controller
Resume:
Asif Ahmed
Document Controller
Email: ************@*****.***
Mobile: +966 058-*******
Status: Transferable Iqama (Saudi Arabia)
RESUME
Objective:
A young, energetic and experienced person, extremely well organized and efficient. Quick to learn new procedures and methods. Friendly and amenable to others. I seek to work in a creative, challenging, and congenial atmosphere with rational, logical and hardworking people.
Career Highlights:
Have 5 years professional experience working as Document Controller in Abu Dhabi Gas Development Company (Al Hosn Gas) in UAE with large potential and reputed organizations, i.e. Saipem and Samsung Engineering. Highly proficient in using online Aconex software for project submittals and documentation including SmartPlant Foundation (SPF) for Plant Operations.
Aconex is project collaboration and online project management system that securely and efficiently manages information in Construction, Government & Infrastructure and Energy & Resources.
SmartPlant® Foundation, the Intergraph® total solution for plant information management, ensures secure access to plant information, including engineering designs, vendor data, purchase orders, RFQs, specification sheets, and all ancillary documents to support the plant life cycle.
Having 3 years professional experience as Sr. Document Controller in Hamilton Design International, Dubai handling projects like F1 Abu Dhabi & Zayed University with large potential and reputed organizations, i.e. Aldar Properties and Development – Abu Dhabi, Cebarco Bahrain & Arabian Construction Company (ACC). Page 2 of 9
Including seventeen years of work experience in Automated Data Library System/Documentation Control and Management in Technical Data Center. The mission of the TDC is to manage and operate the Technical Documentation Program of the Royal Saudi Naval Forces. TDC systematically acquires, reviews, indexes, stores, updates, reproduces, distributes, re-supplies, and controls engineering drawings and technical publications related to ships, aircraft and their shore based support activities. Proven strengths include strategic planning, aggressive cost management, automation, quality control, service maintenance, profitable negotiations and communications.
A results-oriented decision-maker, analytical and personable with a healthy drive for professional growth and development.
Employment Summary
Khaled Juffali Industrial Company Limited Jubail, Saudi Arabia Document Controller Aug 2017 – Till Date
KJIC offers construction engineering services initially to the oil & gas industry but now expanded across wider sectors. The company possesses proven management capability, specialized technological expertise and organizational capability to meet logistic challenges to guarantee success for any major challenge or project. As an ISO-9001 company, KJIC fully understand & appreciate the QHSE requirement to carry out a complete job.
I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Maintain registers (logs) of all receipts and issues or submissions of documents and correspondence for tracking.
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Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.)
Register log, distribute, track, issue, maintain and control office and site project documents and drawings.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
Assist with the implementation, management and administration of the electronic document management system.
Perform document control & Quality management activities.
Maintain procedures for maintaining documents and manage change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
Receiving and distributing all documents. Preparation of transmittal sheets for Inspection
Requests, Material & Shop drawing submittals and Filing etc.
To ensure compliance with quality assurance requirements at all time.
Coordinate engineering key performance indicators.
Assisting Project Manager in preparation of invoices. Page 4 of 9
Al Hosn Gas, Abu Dhabi Gas Development Co. Ltd.
ADNOC Group Abu Dhabi, UAE
Document Controller Dec 2011 – Jan 2017
Al Hosn Gas is one of ADNOC’s gas producers, a market leader in sour gas field development, and a major international sulfur producer. Al Hosn Gas produces 1 billion standard cubic feet of gas per day.
Al Hosn Gas extract and process sour gas from the Shah Gas field in Abu Dhabi and produces 3.5 million tons of sulfur per year, and supply around 10% of the UAE’s natural gas.
Used EDMS (Electronic Document Management System) Aconex & SmartPlant Foundation as per Company requirement and as per line manager’s instructions.
Registered all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
Maintained register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in Document Control Procedure.
Responsible for Controlling/Tracking/Issuing of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, RFI (Request for Information), NFI (Notice for Inspection), RFS (Request for Substitution), Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors.
Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
Set up/assisted document control filing system.
Maintained all files within the Filing Department
Opening new files in accordance for each new project
Maintained all tracking records and ensured that they are logged in when a file is taken from the filing room
Following up each department & individual for return of files Page 5 of 9
Maintained all Tender Documents and ensuring originals are not take from the filing room
Keeping all files in a tidy condition
Collected faxes regularly, recording and sending for distribution to the individuals concerned, photo copying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager.
Implemented and maintained a coordinated and consistent filing system; ensured that all filing is up-to-date and in accordance with QA/QC procedures.
Co-ordinate between other Consultants & Contractors for facilitating documents workflow and ensured documents status to be closed.
Updated drawings in accordance with Drawing Register.
Followed-up with team members and others for “open” status items to be closed down.
Maintain Project Documentation as per ISO standards.
Electronic-transmission of documents
Data input to database related to document receiving & tracking document.
Assisted Site office administration
Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
Archiving contract/project documents
Maintained Archive section up to date
Successful closeout and handover of documentation as required by line manager
Regular periodic backup (electronic copy) of project documents
Other duties as requested from time to time
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Hamilton Design International Dubai, UAE
Sr. Document Controller May 2008 – Dec 2011
Hamilton Design International is active in Interior Design, Fit Out and Project Management in Abu Dhabi, Dubai, India, Qatar, Saudi Arabia and South Africa. Having 3 years professional experience as Sr. Document Controller handling projects like F1 Abu Dhabi & Zayed University with large potential and reputed organizations, i.e. Aldar, Cebarco & Arabian Construction Company. My responsibilities as a document controller included, but are not limited to, those contained in the following statements:
Ensured proper document control support is given to each project delegated by document control supervisor.
Operated the document control management system for assigned projects.
Prepared and updated document control procedures in line with the company's integrated management system.
Generated and maintained each project (master document registration) ensuring updated daily.
Produced and maintained document progress reports to project managers.
Worked in strict co-operation with the planning engineer to ensure project progress status integration.
Ensured all documentation provided is as per client and quality requirements.
Created document control and correspondence folders for individual projects.
Registered all incoming project documents.
Issued document review register with document details and distribute with document for review.
Liaised with the Design Department to ensure all drawings are printed, stamped, copied and filed.
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Received, stamped and file all engineering change notice forms from the Design Department.
Maintained ftp site for assigned project documentation - uploading and downloading documents / drawings.
Registered all incoming project drawings.
Produced Shop Drawing Submittals & Material Submittals for review and approval process.
Maintained Log Registers for RFI (Request for Information), NFI (Notice for Inspection), RFS (Request for Substitution) & Drawings.
Uploaded drawings & documents on Aconex for review and approval.
Ensured all documents and drawings are provided with transmittals where appropriate.
Ensured all templates used within the department conform to the company standard.
Conducted all activities within the Integrated Management System (IMS).
Coordinated with Clients, Consultants, and Sub-Contractors & Suppliers as required assisting the project team.
ROYAL SAUDI NAVAL FORCES
Technical Data Center Jubail, K.S.A.
Technical Services Specialist March 1991 to May 2008 The function of Technical Data Center is to manage and operate the Technical Documentation Program of the Royal Saudi Naval Forces. TDC systematically acquires, reviews, indexes, stores, updates, reproduces, distributes, re-supplies, and controls engineering drawings and technical publications related to ships, aircraft and their shore based support activities.
Supervised a staff of four, providing management and administrative support of publications research, acquisitions (materials/manuals/documents/software) and document distribution for the Royal Saudi Naval Forces (RSNF).
Key role in management of the TDC data library system upgrade to a digitized data system using a LAN system, with capabilities of Adobe, Capture, Panagon FileNet System, MS office Professional, Microsoft Project and various other programs and hardware to support this major improvement program to digitize the entire Data Library from hardcopy to CD or other media formats as required. Page 8 of 9
Administered all protocols and procedures for a Technical Data Center (TDC) and Document Library System (DLS) database, within a multi-national environment, and pertaining to RSNF ships and facilities. Monitored data entry and information retrieval procedures, involving over 33,000 publications, technical manuals, technical orders and ATIS provided software and documents. as well as over 10,000 engineering drawings.
Direct accountability for proper storage, safeguarding, upgrades/modifications and maintenance, training new and existing personnel in established procedures.
Instrumental in the complete re-warehousing of the Technical Data Center’s storage and issue section, which included the set up and maintenance of a more advanced document management system and allowed for ready access of pertinent information.
Responded to all correspondence within RSNF activities and US Navy
(NAVSEA)
Correspondence with all French Defense activities, like Eurocopter, Sofressa and DCN Log.
KARACHI TELECOMMUNICATION REGION (PAK T&T) Karachi, PAKISTAN Computer Operator July 1988 to March 1991
Maintained operation of Fortune System Computer Network. Assisted in maintaining Telephone Exchanges Database and other operation areas as needed.
Assumed full responsibilities, during absence of the Database Administrator. ACADEMIC QUALIFICATION
Bachelor of Science (B.Sc.) 1990
2nd Division, University of Karachi
LANGUAGE PROFICIENCY
My command of the English language is excellent, supplemented by working with native language speaker over many years.
COMPUTER PROFICIENCY
Good skills and knowledge of applicable software programs, and of office machinery and equipment.
Microsoft Applications including Excel, Word and Outlook.
Adobe Acrobat
Information Management System & Time Sharing Option (RSNF)
US NAVY standard base Supply Systems Material Management (RSNF)
Data Library System (Db 2) (RSNF)
Aconex – Online Project Management System that securely and efficiently manages information in Construction, Government & Infrastructure and Energy & Resources.
(Aldar Construction Company and Al Hosn Gas Abu Dhabi)
EIM Replica System – Document Management System of Saipem Eni Group
SPF SmartPlant Foundation - Plant information management system of Al Hosn Gas Page 9 of 9
TRAINING ATTENDED
1. TIME MANAGEMENT
10th & 11th May 2015 in Abu Dhabi from Spearhead Training. 2. Certified Administration & Office Management Professional 25th May to 28th May 2015 in Abu Dhabi from Boost Consulting & Training. 3. Effective Delegation Skills
14th to 16th June 2015 in Abu Dhabi from Boost Consulting & Training. 4. Business & Technical Report Writing
22nd to 26th November 2015 in Abu Dhabi from Select Training and Management Consultancy L.L.C.
OTHERS
Numerous letters of Commendations and Appreciation for superior performance.
Contact this candidate