Procurement Assistant

PERSONAL SUMMARY

A result determined procurement executive with strong administration background and proven leadership skills that enable teams to achieve operational targets and quality benchmarks.

CAREER HISTORY

Procurement Executive

Atlantis The Royal, Dubai UAE

1st August 2019 – 5th October 2020

Assistant to Procurement Vice President and Facilities

Works with variety budget monitoring, forecasting, accounting report and communication corresponds to meetings with board members/senior leaders.

Support VP’s, organizing their agendas 3+ weekly meetings and ensuring they are equipped with all logistical elements (scheduling, preparing the facility, organizing handouts packets for attendees) in line with accomplishing primary responsibilities.

Responsible for all other secretarial & admin functions within the Department

Manages email, office call traffic and project-based duties to eliminate VP’s heavy workloads

Manages arrangements required for domestic and international business trips travel and logistical reservations, cutting company’s travel expense by 13%

Supervise Admin, Assistants

Procurement Officer

Atlantis the Palm, Dubai UAE

1st April 2016 – 30th July 2019

Supervises clerk and administration team (trainings, appraisals, colleague engagement, leave plans)

Processes F&B PO’s, deals with 23 outlets, 4 stores, manages an average of USD 43 Million worth of Purchase Orders annually

Processes item code creations, price variances and ensures that contracted rates items are up to date in the systems to ensure purchase orders are dispatched at the updated cost

Responsible for vendor on site audit in collaboration with the hygiene officers and auditors

Managing the procurement supplier registration

Project lead to various software implementation used for operation including user testing

Prepares operational report includes potential cost and productivity savings

Collaborated with procurement managers in writing policy and procedure that streamlined the purchasing process

Prepares streamline processes and systematic approval workflows

Coordinate bidding appointments with stakeholders

Involved in writing up service, artist, consignment, retail contract and the terms of sales

Controlling a purchasing budget through negotiation without compromising the product or service quality

Procurement Admin. Assistant

Atlantis the Palm, Dubai UAE

1st August 2014 – March 2016

Assistant to Procurement Director (scan emails, screen phone calls, execute approvals related to day-to-day operations)

Liaise with Executive Assistants with various approvals (Finance, HR, IT, Security) related to contracts and formalities

Handles corporate business travel purchases and resolves any travel technical conflict like invoice discrepancies

Monitors open travel PO report, prepares monthly, yearly travel financial report to identify the cost savings and strategies

Facilitates business trips arrangements such as visa, air tickets, airport transfers, accommodations and necessary logistics

Work closely with senior travel executive and obtain most economical air ticket fares, accommodation and airport transfers through long term contract

Assist with team building initiatives and general support for department culture and colleagues morale

Oversee colleague requirements related to training (schedule of colleague’s on/off the job training), attendance, leave plans

Assist on department recruitment processes, prepares training plan of new hires, cross trainers and interns

Distribute departmental wide announcements to internal and external stakeholders

Oversee the petty cash, expense claims requisitions and process for reimbursement

Procurement, Clerk

Atlantis The Palm Limited Dubai

6th May 2012 – 1st August 2014

Handles Non-Food PO’s (Engineering, Housekeeping, General Inventory Supplies)

Processes air and sea freight, cost negotiated, and secure documentations are well obtained

Preparing code creations to control the cost specially inventory stock and regular used items to categorize and maximize the cost savings

Prepares price comparisons using systematic reviews

Meet head of departments for operational demands, innovations, approval of samples

Verifies bills from suppliers with purchase orders and approve bills for payment

Track order acknowledgement, prepares and communicate potential shortages and report the visibility to all stakeholders

Communication Center Agent

Atlantis The Palm Limited Dubai

6th February 2011 – 6th May 2012

Attending phone and maintaining radio calls in waterpark

Coordinates average 400 lifeguard colleague’s roster (vacation, public holiday, trainings) using new Civil soft system

Prepares daily lifeguard duty schedule and location assignments (rotation every15 minutes, breaks)

Coordinating with the other departments request (buy-outs/part time request)

Managing colleague’s personal file and records with confidentiality

Providing an organize and up to date announcement

Collect and maintain inventory of office equipment and supplies

Perform all tasks as assigned by supervisors necessary for the operation of the park

Ticketing, Guest Executive

Atlantis The Palm Limited Dubai

Aug 2009-Sept 2010

Handled cashiering and up-selling duties, which includes receiving payment by cash, check, credit cards, vouchers, or automatic debits

Work with the management team to stay updated on product knowledge and be informed of any changes in company strategies

Handles guest services desk and dealt with special cases such as guest complaints, compensations, group sales and promotions

Impact the company’s bottom line by problem solving and turning frustrated clients into repeat customers

Maintains balance cashiering daily report

EDUCATION

Tourism Hotel Restaurant Operation

National College of Science and Technology

Year 2004 - 2007

Claire S. Alfonso

Contact: Dubai, UAE +971-**-***-**** Philippines +639*********

Email: ***************.*******@*****.***

AWARD

CERTIFICATION

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