Entry Clerk/ Accounts Receivable
Resume:
VINCENT SPANO
*** ******* *** **** *********, NY 11552 C:917-***-**** H:516-***-**** ***********@*****.***
Professional Summary:
Over 20+ years of experience in shipping and receiving which includes gathering products that required packaging, selection of appropriate transportation methods and tracking to ensure delivery. A detailed process was initiated to minimize losses due to theft or paperwork issues. Responsible for maintaining and managing all total quality management established standards in the administrative and shipping/receiving environments. Ensured quality and compliance by monitoring employee activities, providing training on protocols, and maintaining accurate reporting.
Education:
Bryant & Stratton College, Buffalo NY
Associate of Applied Science- Accounting
Alpha Beta Gamma March 2018
Core Competencies:
Microsoft Office Suite
QuickBooks
Windows 10 based programs
A/S 400 and Class Systems
Worldport
IES, NETCHB, EDI, Cargowise
Experience:
Alisped International, Lynbrook, NY April 2021- October 2021
Accounts Payable
Allocate invoices from Italy and China offices to correct files for international reconciliation
Receive invoices from vendors and international agents
Check system for accruals of invoices, and match with vendor invoices
Scan invoices into system and place copy into electronic file
Research statements to see if invoices are entered into system
Process payments through ACH, bank wire, checks and online payments every 10th, 20th, and end of the month
Research charges made via credit cards
Research and pay overhead charges
Mersant International, Jamaica, NY July 2017- April 2021
Entry Clerk/ Invoicing
Check daily Customs statement and process payment to CBP
Create weekly statement lists for daily review
Log in ISF and write up entry files
Key in entries for Customs clearance
Work with shipments that require Special licenses, FDA and OGA
Invoicing import, export and livestock bills
Assist with changing invoicing system
Toll Global Logistics, Springfield Gardens, NY February 2011 - July 2016
Accounting Department/ Payment Processing Center/ Ocean Imports Department
Customer Service
Advised clients of arriving shipments Checked arrival information with steamship lines via phone and internet
Checked release status from terminals via phone and internet
Set up traffic for container
Receive pouches from couriers and scan OBLs/documents/checks into EDI system
Arraign for statements to be sent to clients
Advise operations of unbooked debit/credit notes to be entered into the system
Collection calls/ send statements to clients
Advise upper management of delinquent clients
Set up deposits
Work with overseas agents to match settlements
Set up wire transfers for payment by Corporate office
Cut checks for local office
Supply ordering
Allied Transportation Systems, Rosedale, NY August 2010 - October 2010
Ocean Import Freight Forwarding
Customer Service
Advised clients of arriving shipments Checked arrival information with steamship lines via phone and internet
Checked release status from terminals via phone and internet
Set up traffic for containers
Mersant Int’l, Jamaica, NY Oct 2006 – April 2009
Accounting Department
In charge of Accounts Payable and Receivables
Invoicing
Assigning Customer numbers
Customer Service
Bank Reconciliation
Check Scheduling and printing
Run Accounting reports for end of day and end of month reports
Capital Transport, Jamaica, NY Sept 2004 – June 2006
Ocean Import Freight Forwarding
Customer Service
Receives pre-alerts from overseas offices
Advised clients of arriving shipments
Forwarded document to brokers and clients or Custom clearances
Advised overseas offices of missing documentation, missing express releases
Checked arrival information with steamship lines via phone and internet
Checked release status from terminals via phone and internet
Invoicing clients and/or brokers
Set up traffic for containers
Cut checks for freight
Computer liaison between office & IT people in Brazil
Dachser Transport of America, Valley Stream, NY Mar 2003 – July 2004
Accounts Receivable, Corporate Office
Heavy Customer Service
Worked in the corporate office collecting past due invoices for 6 branches
Received checks from other offices as well as mail
Created deposit and brought deposit to bank
Applied deposited amount in computer
Made daily collection calls
Created invoice and backup for client’s request
Ran daily client account report for each branch to assist me in collections
Kept in constant contact with each branch manager and kept them informed of contact with each client
Created invoices for insufficient funds
Assisted the accounts payable with researching allocated funds as well as entering checks
Assisted the C.F.O. in all aspects of accounting
Circle International/EGL, Valley Stream, NY/Lawrence, NY Feb 1997 – Feb 2003
Accounts Receivable / Import Operations Specialist
Work with an A/R of over 5 million dollars
Made collection calls
Production and forwarding of necessary documentation of invoice
Requests of clients
Work with accounting manager to minimize past due account
Created spreadsheets to show weekly figures of current status
Corrected brokerage invoices.
Provided customer service and resolution of inquiries
Handled Import Service Centers
Billing of invoices
Business Skills Keep client informed of their shipments.
Keyed in entries and send proper documentation to Customs.
Arranges delivery of shipments
Volunteering
Provided over 70 hours of volunteering for Assistant Cub-Master & Cub-Master Pack 240 assisting with Pack Night, Outdoor Leadership, and Finances
Provided over 5 hours of volunteering for The Breast Cancer Charities of America assisting with Charity Walks and Donations
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