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Admin, Procurememnt & Logistics profile

Vasanth Nagar, Karnataka, India
October 29, 2021

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Raman Kumar K V

Ph no: +91-988**-*****

E-mail id:


Location: Bangalore

Experience Summary:

Over Nineteen years of experience in the field of Facilities/Administration, Liaisoning & Logistics in various segments of the market.

Performed/Supervised Administrative support for upto 2000 employees in IT & Non IT sectors.

Created, Executed & Maintained numerous projects like setting up of Office Facilities, Sales & service points, Guest Houses etc… for upto 100k sq.ft.

Maintained expenses below budget through planning, waste reduction, purchasing and cost effective operation procedures.

Liaison with Government & Internal departments for smooth functioning.

Organised Special Company Events with Travel & Accommodation Arrangements.

Played a key role in managing Vendors, Procurement of IT & non IT assets and maintenance of Company Assets.

Handled STPI & Customs clearances.

Spearheaded a team of Administrative Representatives and support teams across region ensuring smooth office operations

Professional Experience:

Shabdkosh Synergies Pvt ltd

Head Administration June 2020 – Till date

Initiated and executed new 800 seater facility.

Assists in developing and maintaining objectives, policies and procedures to ensure the efficient operation of the department/division

Assists in the preparation and monitoring of annual budgets - operational, personnel and capital

Hires, trains, disciplines and supervises staff. Evaluates performance and ensures efficiency in their roles. Completes appraisals on a timely basis

Provides information relative to cost management and expense control to senior management

Works closely with all operating functions of the organization to ensure continuity of programming and services.

Ensuring all office hardware and communication equipment are maintained with zero downtime

Liaison with Government for all Legal permissions to run the business.


Head Admin & Facility Apr-2019 to Apr-2020.

Facility Expansions & Renovations, Procurement, Logistics (STPI & Customs), Transportation, Budgeting, Annual Maintenance Contracts, Handling Facilities & Vendor management, Housekeeping, Security, Canteen, Employees welfare activities, Space planning, Public Relations, Inventory Management, Event Management, Travel etc.

-Plan, direct, coordinate and estimate budget for multiple facility and hiring personnel.

-Oversee procurement and maintenance and upgrade overall facility as required.

-Establish and administer policies and procedures for events.

-Coordinate and manage activities and events with other UGA departments and external clients.

-Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs.

-Monitor facility usage, operations and equipment maintenance.

-Prepare and implement annual budget for building use and facility maintenance.

-Update and maintain usage records and invoice clients accordingly.

-Maintain accurate records of equipment functioning status and other systems in building.

-Develop schedule for regular evaluation of facilities.

-Participate in development of policies and procedures affecting usage supplies and facilities.

-Ensure all equipment and other facilities are functioning well.

-Develop monitoring systems or programs in institution to detect problems in initial stage.

-Initiate interventions to solve problems in facilities.

-Develop and execute system for regular cleaning, repair and maintenance of facilities.

-Spearheading a team of 8 Administrative Representatives across region and ensuring smooth office operations

Universal Electronics Inc. Apr 09 – April 2019(UEI acquired ZILOG India operation in March2009)

ZILOG Inc. Feb 05 – Mar 09

Senior Manager - Facilities


Established and managed:

oFacility Expansion & Renovation

oVendor contracts for services, including mechanical, electrical and plumbing maintenance, life safety, janitorial service and supplies, beverages, snacks and others.

oOutsourced facilities staff.

oReception and mailroom services.

oCatered lunch and dinner services.

oNew hire orientation.

oSpace planning and move coordination.

oHelpdesk Ticketing system and employee requests.

oFacilities operating budget.

oMaintain the professional appearance of the office and conference rooms.

Safety and Security:

oWith direction from the HO security department, implement security procedure and processes within the office. Assist with overall office health and safety.


oObtain vendor price quotes, prepare purchase orders, and review and approve monthly invoices. (ORACLE Interface)


oOrganizing the events for various occasions, Liaison with the local authorities, Security Management, Guest Relations, to oversee the Travel & Accommodation arrangements, Guest House Administration, Purchase/Maintenance of Company Vehicles, Property, Office Equipment’s etc...

Reliance Infocomm Limited. Sep 01 – Jan 05

Administrator/Right of Way Coordinator (Liaisoning)


Handling Facilities & Vendor management, Annual Maintenance Contracts, Procurement, Housekeeping, Security, Canteen, Transportation, Event Management, Project Management, Employees welfare activities, Space planning etc.

Active Member in Budgeting (Cost cutting).

Managing operations as assigned in various segments.

Co-ordinating for Travel/Accommodation for Senior Mgmt.

Coordinating and facilitating for the meetings, conference & special events.

Stock management & logistical supports to various departments.

Co-ordinating with the Finance, Marketing and HR dept. on daily matters and issues.

Lead the Quality control function of the Organisation, Cost effectiveness & Waste reduction.

Liaisoning Responsibilities:

Co-ordinating with various Government authorities for necessary approvals for Telecom activities such as BDA, CMC, KIADB, KSPCB, Airport Authorities of India, KPTCL, Health Dept. & others.

Acquired sites for the Mobile Transmission Stations (BTS sites) in & around Bangalore with clearances from respective Depts. i.e. KSPCB for DG Clearance, BDA or CMC for land clearance, Airport Authority for Tower clearance, KPTCL for obtaining required power etc.

Obtained Trade Licences for Reliance Web Worlds all over Karnataka.

Act as onsite liaison during planning and construction of office expansions.

Prepare capacity plans and space programs based on user feedback and headcount projections.

Interface with multiple construction trades and communicate project status to the users.

Damodar Silks Mar 99 – July 01

Admin & Marketing Executive

Educational Qualification:

MBA, Golden State University / CMCE Acdamy – 82%

Sri Kumarans Children Home


Supply Chain Management – IIMB

Internal Quality Auditors Training on ISO9001 :2000

Higher Diploma in Software Engineering – APTECH Bangalore

The 7 Habits of Highly Effective People – Franklin Covey

AIFM's Integrated facility managers conclave 7thJuly2012

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