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E X E C U T I V E A S S I S T A N T

P R O F E S S I O N A L P R O F I L E

Proactive and detail-oriented Executive Assistant with a history of supporting C-level leaders in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable manager and partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Reputable for developing, implementing, and communicating policies and objectives, handling unforeseen issues, and serving as a liaison to clients, internal staff, and external contacts.

Kelly Gonsalves

917-***-****

ado3cu@r.postjobfree.com

New Jersey

Linkedin.com/in/

kelly-gonsalves1

E X P E R T I S E

Calendar Management

Meeting Coordination

Travel Arrangements

Accounting

Project Management

Process Improvement

Client Relations

Event Planning

Issue Resolution

Report Generation

Communications

E D U C A T I O N

BACHELOR OF ARTS

Cultural Studies

Empire State College

Staten Island, NY

P R O F E S S I O N A L E X P E R I E N C E

EXECUTIVE ASSISTANT

Modern Industries, Iselin, NJ & Remote Office 2017 – Present

Complete a broad variety of administrative tasks for the President, including managing an extremely active calendar of appointments, drafting email correspondence, and completing expense reports

Handle executive communication, including taking calls, responding to emails, and interacting with internal and external stakeholder

Plan, coordinate, and ensure the President’s schedule is followed and respected

Research, prioritize, and follow-up on incoming issues and concerns addressed to the President then determine the appropriate course of action

Perform HR duties, such as benefits administration, payroll processing, monitor employee attendance and vacation schedules, and employee leave accrual reports for HR administrator

OFFICE MANAGER

Modern Industries, Iselin, NJ 2009 – 2012

Managed schedules, organized office functions, and oversaw daily operations of office with 50 employees

Hired, trained, and on-boarded over 13 new employees, providing initial support that expedited staff assimilation by 20%

Developed paperless environment, by implementing an online system to manage data and integrate processes, improving efficiencies of 42% SENIOR EXECUTIVE ASSISTANT

Mimeo.com, New York, New York 2008 – 2009

Acted as right-hand and gatekeeper to CTO/Co-Founder and two Vice Presidents

Performed heavy calendar and email management to coordinate meetings and events and identify optimal timeframes

Coordinated extensive international/national travel arrangements including air, hotel, and ground, and prepared detailed agendas for all business travel

Processed comprehensive expense reports

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E X E C U T I V E A S S I S T A N T

E X P E R I E N C E c o n t i n u e d

EXECUTIVE ASSISTANT

Credit Suisse, New York, New York 2007 – 2008

Managed a variety of executive management duties designed to meet the internal requirements in supporting a team of Directors and their Project Managers

Coordinated extensive international/national travel arrangements including air, hotel, and ground, and prepared detailed agendas for all business travel

Demonstrated effective planning, prioritization, time management, follow-up, and organization skills for all administrative tasks

Prepared reports, correspondence, presentations and attended meetings as needed/appropriate

Managed administrative special corporate events and proposals; staff attendance records, and inter-office communications; ordered and managed supply acquisition

Processed comprehensive expense reports via concur OFFICE MANAGER

Island Material Haulers, Staten Island, New York 2004 – 2007

Managed and organized the day-to-day operations, ensuring the office was running efficiently

Managed all accounts payable and receivable; delivered all cash/check deposits and reconciled multiple corporate accounts

Reduced time spent on inventory by 20% by reorganizing physical storage of supplies

Performed HR duties, such as employee health insurance and benefits administration, process payroll, and monitor employee attendance and vacation schedules

ADMINISTRATIVE ASSISTANT

Total Safety Consulting, Staten Island, New York 2002 – 2004

Managed CEO’s calendar and handled meetings and inquiries

Ensured clear communication from the executive to project teams

Coordinated executive off-sites and other events for up to 250 employees

Coordinated catering for annual staff off-site, negotiated terms and pricing agreements saving at least $15K annually

Managed all documentation, designed, and implemented various documents and business cards, monitored email, and replied on behalf of the CEO regarding related issues

Kelly Gonsalves

T E C H N I C A L

S K I L L S

Microsoft Office Suite

(Word, Outlook, Excel,

PowerPoint)

Google Workspace

(Docs, Sheets, Slides, Forms,

Calendar)

Dropbox

Zoom

Slack

Asana/Trello

Concur/Expensify

QuickBooks

Salesforce

917-***-****

ado3cu@r.postjobfree.com

New Jersey

Linkedin.com/in/

kelly-gonsalves1

C E R T I F I C A T I O N S

Notary Public

State of New Jersey

Contact this candidate