ASHLEY DESHIELDS

**** ****** ***** ****** ******, NJ 07076

908-***-**** ado35k@r.postjobfree.com

EDUCATION

Long Island University December 2015

Bachelor of Arts in Political Science

● Major: International Relations

● Minor: Sociology & Accounting

Description: Motivated individual who demonstrates creativity and a desire to succeed. I am seeking a position that affords me the opportunity for personal and professional growth and that allows me to contribute in a meaningful way to help the organization achieve its goals. WORK EXPERIENCE

Gil-Bar Solutions

Assistant Sales Associate/ Bid Desk Coordinator

May 5 2019 - present

● Responsible for 8 salesmen covering our New Jersey and PA & NY offices.

● Enter their jobs in the system and manage everything for equipment releases to customer invoices, purchase orders, inside and outside commission payouts, shipping, factory backcharges, startup coordination, and when necessary warranty. Their jobs vary in size from $1,500 to over $4,000,000. In varying states mostly the tristate area but sometimes in Boston and California.

● I am responsible for liaising with factories throughout the US and Montreal

● Manage the calendars for the salesmen if they have site visits out of state.

● Responsible for all of their open accounts and balance.

● I keep our accounting department abreast of all issues and necessary hold payments

● Communicate with their customers providing them with the most up to date details with their orders and handle past due balances.

● Responsible for maintaining the company drive for all the jobs belonging to my salesmen.

● When bid jobs go out, send the salesman pricing if they can not retrieve it from the drive. Bid desk coordinator

● assess incoming mechanical drawings- determining if the factories we rep are the basis of design and or if it is worth our time to bid. Who the engineer is & who in our company it belongs to.

● Enter the jobs in the system and update the shared drive with any drawings, specs and addendums.

● send the project out to the salesman who the engineer belongs to for work up and notify the salesman with the customer bidding on the project that their customer is on the bid list.

● If the engineer is out of territory for any of the other remaining 47 states. Find and contact the rep for that engineer for pricing and proposal.

● keep a detailed spreadsheet of what is active and when they are all due and from who.

● When the pricing and proposals have been sent back, enter them in the system checking for errors in quantity pricing markups etc. and send them out to all the bidding parties. Giordano, Cohen, Fastiggi, Luciano, Sweeney & Co., P.A. Certified Public Accountants

Administrative Assistant

February 5 2019 - April 25, 2019

● Answer phone calls and check voicemails

● Populate and edit multiple spreadsheets for the managers. Catering orders. Customer orders,

● Re organized an extensive filing system

● Manage the calendars for the five partners. Making appointments, arranging out of office days to see clients.

● Responsible for ensuring clients personal and sensitive information was tracked at all times.

● Greet clients when they come in and the meeting space is as each partner prefers.

● Responsible for refiling tax and other financial information for individual clients, businesses and trusts.

● Responsible for compiling tax organizers that need to be resent to certain clients Far Hills Race Meeting - Far Hills NJ

Administrative Assistant

September 2018- October 2018 (contract)

● The Far Hills Race Meeting is a nonprofit organization that holds a yearly steeple chase to raise money for various New Jersey healthcare organizations like the Bonnie Brea foundation. The Cancer Community just to name a few. On average the attendance for the event is about 40,000 people.

● Answered phone calls and checked voicemails

● Helped sell reserved parking spaces and other amenities for the event.

● Populated and edited multiple spreadsheets for the managers. Catering orders. Customer orders,

● Fulfilled tickets and parking spaces for these events and set them up to be mailed out.

● Handled last minute fulfillments and lost or misplaced tickets. Taking care of FedEx and post office runs.

● On race day coordinated from the main office with safety offices, security, towing, the 6 entrance gates and volunteers. Ensuring vendors, ambulances, spectators etc. where able to get in regardless of the weather. Then coordinated through phones and radio to direct tow trucks to various locations throughout the property where spectators' vehicles were stuck in the mud or needed their car to jump.

● Communicated with parents who needed to pick up their children who were in police custody.

Alliance Spine and Pain Center - Atlanta, GA

Front Office Administrator

May 2017 – August 2018

● Greeted and attended to patients

● Worked behind the desk; updated insurance information and collected payment for co-payments

● Deposited payments into the bank

● Contacted patients; reminded them when they have surgical procedures and the pre-procedure steps they need to follow

● Made check-up calls and organized follow-up visits if needed

● Contacted patients after their procedures to get a percentage of relief and ensure there were no postoperative complications.

● Facilitated in the insurance appeals process for imaging and procedures by creating peer to peer communications between the insurance company and medical practitioners.

● Made connections in other offices to have a point person to communicate with when doctors went to other offices.

● Handled patient documents and when needed, patient discharge instructions

● Created letters patients needed (work excuses, treatment letters, discharge letters etc.)

● Coordinated lunch orders for the office.

● For the Nurse Practitioner made appointments for her and family if necessary,

● Coordinated with a third party medical company to insure patients with intercanthal pumps were in compliance according to Georgia Law.

● If the patients had moved out of state, they started the process to find a doctor closer to home that could take over pump management.

● If patients' contact information was outdated, they used all HIPPA compliant means to find the patient and update their information.

● Created a procedure to get Pump prescriptions signed, reviewed and uploaded to Pentec for the Doctors and Nurse Practitioner in my office.

Designer Appliances - Hopelawn, NJ

Customer Service Representative

August 2016 – December 2016 (Contract)

● Greeted and served customers by providing product and service information.

● Recorded customer information and ran purchase analysis report, and damage analysis report.

● Communicated with customers; handled any service or product complaints from customers

● Organized company calendar for scheduling events including in-house and external activities, special events and expositions.

● Provided confidential executive level support to management by reviewing consumer reports along with pertinent internal documents and presented findings.

● Created and updated spreadsheets and other documents for products in/out shipments

● Monitored the organization’s website to ensure that designated products were available and accurately presented.

The Hazz Group - Atlanta, GA

Instructor/Administrative Assistant

2013 - 2016

● After school tutor to students from 4th to 12th grade in Reading, Social Studies, Literature, History and for the GED.

● Monitored student progress

● Coordinated schedules between available tutors and students

● Assisted with finance (collected fees, issued receipts, and recorded financial transactions)

● Conducted analysis of budget and expense activity such as making payments on behalf of the organization, handling incoming and outgoing mail and securing incoming checks.

● Handled travel arrangements and hotel accommodation for director Boys and Girls Club - Hicksville, NY

Tutor

2011 – 2013 Seasonal

● Tutored students from fourth to twelfth grade in English, History, Earth Science, and Reading.

● Acted as an unofficial guidance counselor (advised some students on summer opportunities to advance their education and assisted with college applications if they asked for it)

● Worked with study groups and facilitated peer building activities.

● Tutored students in preparation for the SSAT; Administered practice tests and analyzed results in order to design lesson plans for students struggling in particular areas resulting in students test scores improving by 1000 points between November 2014 and January 2015. International Catholic Organization - New York, NY Intern

2010 – 2011(Fall to Spring)

● Assisted administration in tracking and managing personnel data to provide information for immigration processing of clients.

● Responsible for attending UN meetings, drafting meeting minutes and documenting the issues identified and causes supported.

● Imputed company information into a computer system (Data filing and management of organization’s records.)

● Supported manager by organizing files and applications to meet deadlines, ensuring compliance with operational policies and procedures.

● Performed other duties as required and assigned. ADDITIONAL SKILLS/INFORMATION

● Staff writer for the CW Post Pioneer student newspaper (2010 – 2013). Drafted new article topics for the paper; researched data and identified sources to support authentic articles

● Proficient in Microsoft office, google docs, sheets, slides

● Excellent communication skills and time management skills

● Ability to work independently and in groups

● Elementary level of Spanish

● certificates in Data Science

COMMUNITY SERVICE

● Volunteered at the Battered Women’s Shelter in Newark, NJ (2013 – 2016)

● Volunteered with Habitat for Humanity (to present)

● Continuously collects and donates clothing and other items to the International Rescue Committee.

REFERENCES

Rino Miglino Stephanie Wilkstrom Patti Pytinski

Salesman Manager Bid Desk Coordinator

Gil-Bar Solutions Far Hills Race Meeting Gil-Bar Solutions Berkeley Heights, NJ Far Hills, NJ Berkeley Heights, NJ ado35k@r.postjobfree.com ado35k@r.postjobfree.com ado35k@r.postjobfree.com

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