LORI MAYFIELD

**** **** ******, ** **********, DC 20019

Cell: 202-***-****

CAREER OBJECTIVE

To obtain a challenging position in which I can utilize my finance and administrative skills while making a significant contribution to the success of the organization.

SKILLS

Windows Vista XP Windows 10 Microsoft Word Microsoft Excel

•Microsoft Power Point Microsoft Outlook

•PeopleSoft Genesis

•Wyse Banner Payroll systems

•Unified Financial Management Systems (UFMS)

•Financial Management Information System (FMIS)

•STARS

•Excellent customer service

•Analytical and organizational skills

•Highly motivated

•Self-starter and very Detailed and goal oriented

•Flexible in a fast pace environment

•Ability to communicate clearly and effectively, both orally and in writing

•Ability to think creatively for dispute and conflict resolution

TRAINING

•Unified Financial Management System Training (UFMS) - 2017

•Financial Management Information Systems Training (FMIS) -2010

•DOJ Continuity of operation Overview (COOP)

•DOJ Cybersecurity Awareness (CSAT)

•Weapons of Mass Destruction

EMPLOYMENT EXPERIENCE

Alliance of Concerned Men

3227 Dubois Place, Washington, DC

Director of Accountant/Credible Messenger, December-2019 August 2020

Supervise and Facilitate Youth and family engagement. Complete member intake

Actively promote and engage Members

Facilitate Family led activities

Share personal knowledge and experience about family serving systems and resources available to families

Evaluate positive family development activities

Ensure the health, safety, and wellbeing of participants

Evaluate evidence-based programs and workshops

Evaluate community education forums

Facilitates additional pro social events

Plans and participates in community culture and recreation activities

Participates in staff, Youth and Family meetings

Negotiate cost and develop strong working relationships with vendors

Good communication skills-both written and verbal

A keen eye for details and desire to probe further into data

Ability to stick to time constraints

Attend and represent the charity at relevant networking events and opportunities and act as a fundraising ambassador for the organization

Keep abreast of developments, changes in trends and patterns, new techniques and legislation

Report income and performance against targets on a monthly basis

Ensure planned activity are compliant with relevant charity law, other legislation, best practice and corporate policy

Develop and lead on one-off projects relevant to fundraising and marketing

Answers accounting procedure questions by researching and interpreting accounting policy and regulations

Department of Justice (Friday Systems Subcontract Bert-Smith)

Address Washington, DC

Senior Accounting Technician, November – 2010 August - 2019

•Utilized Unified Financial Management System (UFMS) to process a variety of vendor payments such as Direct payments (JDP); Itemized payments (JIP) and ensured correct accounting dimensions were utilized according to appropriation being processed.

•Ensured all incoming FedEx and CIV-204 invoices were proper for payment, services approved, date stamped for tracking purposes. Communicated with vendors and program offices on status of payments, rejected or returned invoices. Submitted Vendor Request forms to Justice Management Division (JMD) for new account creation or any updates such as banking, mailing address, tax identification and DUN & Bradstreet (DUNS) numbers are uploaded into UFMS.

•Works closely with Contracting Officer ensuring funds are uploaded quarterly into UFMS contracts according to methodology for potential payments for the fiscal year. Ensure payments are pulled from the correct contracts according to the period of performance and task orders by delivery dates. Utilize the Miscellaneous Obligating Form (OBD-38) or Requisition for Equipment Supplies or Services (OBD-186) to add additional funds and to de-obligate expired funds or cancelled contracts in UFMS.

•Files all paid invoices according to fiscal year, contract numbers and vendor name for easy retrieval for inquires or audits. Files are retained according to Department of Justice record retention guidelines.

•Served as a liaison by providing on-going service and problem solving between various vendors.

•Received all invoices and ensured all payments were distributed in a timely manner Reviewed monthly financial reports and identified and corrected any errors

•I am responsible for ensuring that the expenditures submitted to our office were authorized, the goods or services were received, accepted, and is approved for payment. With extensive research, I’m ensuring that the payment is not a duplicate. Noting that the vendors name, address, Tax ID number, DUNS number, invoice amount, date of invoice, date of the goods/ services were delivered, date the goods/ services were accepted for payment, and the banking information are accurate. I am also responsible for ensuring that the obligation was incurred during the time period for which the appropriation was available. Ensuring that there are adequate funds available for payment and the amount of the invoice is accurate and mathematically correct. I am also responsible for ensuring that the staff is efficiently and timely processing of payments of invoices. There are two of the more important accounting functions of the agency that we are required to comply with: The Prompt Payment Act Regulations and Anti-Deficiency Act (ADA). The Prompt Payment rule make sure that valid and proper invoices are paid on time by federal agencies. The Anti-Deficiency Act prohibits federal agencies from

•Effectively interpreted and applied working knowledge of regulations and guidelines developed I established by the Department of Justice, Department of Treasury, GAO, OMB, Federal Financial Management Improvement Act, Federal Manager's Financial Integrity Act (FMFIA, Federal Appropriation Law to (1) make difficult and responsible analyses and examination of transactions and documents, (2) accounting, (3) validity,

accuracy, (5) appropriateness and (6) legality.

•Extensive experience & knowledge in the payments of a voluminous task area in the Civil Division - Accounting office. To include, but not limited to the processing of the following: CIV-204 Invoices (Litigation Expenses), Victim Compensation Fund (VCF) - 911Claims, Radiation Exposure Compensation Act Claims (RECA), Expert Witness Services Invoices, Litigative Consultant Services Invoices, Alternative Dispute Resolution (ADR) Neutral Services Invoices and Mega IV Invoices (to include CACI, Deloitte, PAE-Labat, IBM, ISN, VCF, and Leidos). With the knowledge of processing these various types of invoices, and assist other staff in processing questions and with various invoice processing issues.

•I am currently responsible for creating the following documents as assigned:

•JIQ - which is an Itemized Request, used to record a non-procurement Request for goods and services.

•JIO - which creates an Itemized Order to record the purchase of non-procurement obligations.

•JIV - which creates and Itemized Vendor Invoice document that is used to accept the good or services obligated. Upon completion of the invoice (JIV), a JIP - Itemized Payment document is automatically created.

•JMS - which is a Manual Schedule payment for goods or services to a foreign vendor.

•JDP - which is a Direct Payment to vendors. These payments are non-procurement action requests that we use to process Civ-204 Invoices (Litigation Expenses), Victim Compensation Fund (911) Claims, and Radiation Exposure Compensation Act Claims (RECA).

•Responsible for completing the required OBD forms and obtaining the appropriate approvals prior to creating the above-mentioned documents except for the JIV, JIP, and JMS.

•Amend/Modify documents above as requested by DOJ Management.

•Processed de-obligation of funding within the Division. I prepare & submit for signature authority the completed OBD-186 form (Requisition for Equipment, Supplies or Services), OBD-38A form (Miscellaneous Obligating Document - UFMS), and OBD-47 Mod form (Request, Authorization and Modification of Contract for Services of Expert Witness, Litigative Consultant, or ADR Neutral), and obtain the appropriate DOJ management approvals with no noted exceptions. Effectively applied knowledge of accounting principles, appropriation law, procurement regulations and other regulatory guidance, ensuring proper procedures to prevent erroneous entries. I am also responsible for de-obligation of funds in UFMS and request DOJ management approval, with no noted exceptions, upon completion. Assisted the Accounting Staff on how to complete the forms and assisted them in the de-obligation of funds process within UFMS.

•Processing of all Civil Division Court-Ordered ADR Neutral Services within UFMS. This requires me to have the appropriate signatures within an OBD-47, a copy of the court order, and ensure that the vendor is in UFMS accordingly. This is a time sensitive action that requires a JIQ (Itemized request) to be approved by DOJ Management. Once the approvals are in order, a JIO (Itemized order) is created to record the obligation. With these actions, once an invoice is received, it will be processed accordingly.

•Processing of the MEGA IV documents. These are procurement multi-million-dollar documents that are time sensitive. MEGA IV contracts will have several different payment purposes, which will cause a contract to have multiple funding lines for each specific payment ordinances. Processing these documents requires careful research to ensure that we are pulling funding from the correct funding line. These invoices are processed as an Itemized invoice (JIV) and when submitted, it becomes an Itemized payment (JIP).

•Processing of CIV-204 (litigation expenses) payment documents. These are non-procurement documents that have no contract attached. To process these documents, a JDP (Direct payment) is created within UFMS. These documents require accuracy within the coding process. More specifically, under the Header Accounting Line tab, the payment amount, the fund, organization level, program code, and SOC coding. Processed claims for September 11Victim Compensation Fund Phase 1, involving approximately 7 billion in obligations and payments. Ensured that: (1) transactions were properly recorded, processed, and summarized to permit the preparation of summarized financial information in accordance to GAAP and (2) compliance with applicable laws and regulations and government wide policies. With the assistance of my accounting experience and knowledge of the internal controls and payment operations relating to VCF, the September 11th Victims Compensation fund obtained a "perfectly clean opinion" FY 2002 and 2003.

•After the conversion to UFMS in October 2017, I quickly adapted to a new Accounting & Financial Management System (UFMS) to learn the processes for September 11Victim Compensation Fund Phase II. To process these documents, a JDP (Direct payment) is created within UFMS. These documents require accuracy with emphasis on Vendor's address, TIN, and banking information, as well as under the Header Accounting Lines, payment amounts and fund coding. More specifically the fund, organization level, program code, and SOC coding. I was able to implement a point for point reference sheet on the processing of 911claims. With this experience, I was able to assist in reducing a 500+ backlog of 911 claims during a crisis.

•Assist in the Accounts Payable Accruals in UFMS. This requires a specific course of accounting by estimating goods or services that will be received or paid out in the near future. Our estimates are then entered in UFMS as an Itemized Estimated Accrual {JAi) on a quarterly basis. These accruals are critical in being able to justify them by the Audit team.

As Acting Supervisor, in the absence of Project requires time calculation of all employee daily hours worked with office policy and procedure and monitor the office Policy and Standards.

Accounting Technician, 2005-2010

Howard University - Washington, DC

•Processed University's financial transactions relating to student accounts in a timely manner in compliance with laws, regulations, and University policies

•Processed student payment via credit card, wire transfers, cash, and check

•Performed daily, monthly, and annual reconciliations of various student, loan, and collection accounts

•Used PeopleSoft, Microsoft Office, to review and prepare spreadsheets, reports, memos, and supporting documentation

•Worked closely with students and staff of the University

Account Specialist, 1999-2005

American University – Washington, DC

•Served as a liaison by providing on-going service and problem solving between the University and various vendors

•Received all invoices and ensured all payments were distributed in a timely manner

•Reviewed monthly fmancia1 reports and identified and corrected any errors

Accounts Payable Clerk, 1997-1999

Aramark – Washington, DC

•Responsible for the daily accounts payable operations to include coding and distribution to all invoices in a timely manner in compliance with laws, regulations, and policies

•Reviewed detailed expenditures reports for each department for coding errors and duplicate payments

•Prepared daily deposit slips and change banks

•Recorded sales on a daily basis and reconciled cash supply

•Responsible for disbursing, officiating, and reconciling of petty cash

•Developed and designed a more efficient and functional vendor information apron

•Reconciled vendor statements and analyzed weekly vendor aging reports

Senior Account Clerk, 1989-1997

George Washington University – Washington, DC

•Maintained bi-weekly check signing and prepared checks for distribution

•Reconciled the FICA reports and coded tax forms

•Organized and updated authorizations for each department

•Assisted with daily operations of the organization

EDUCATION

•Anacostia High School, Washington DC - Graduated 1983

-REFERENCES AVAILABLE UPON REQUEST -

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