JOBINA PEREIRA

-Executive Assistant

Thane, India

ado2uz@r.postjobfree.com

https://www.linkedin.com/in/jobina-fernandes-1b710211/

+91-983*******

A highly organized and detail-oriented Executive Assistant with experience in collaborating with executive leadership and conducting complex administration planning and other top executives. Organized with the ability to manage multiple projects and meet deadlines.

CAREER SNAPSHOT

An astute, courteous and dedicated professional with 20+ years of experience in the entire gamut of Executive Secretarial, Office Management & Administration along with strong acumen in providing a high level of professional business administration support to the Directors on all business matters, anticipating the needs of the Directors and being proactive

Admirable working expertise in directing all administrative and project-support functions by conducting research, preparing statistical reports, handling information requests, and scheduling meetings

Extensive cross-functional leadership capability across all the areas of Administration, Asset Management, Vendor Management, Facility Management, Tours and Travels Management, Billing& Operation, Hospitality Management, and Client Coordination

Proven competency working in sync with Projects Personnel/Administration, Accounts/Finance, Quality Assurance (QA) departments for diversified activities also proficient in developing overall Corporate Social Responsibility (CSR) strategy and implementing by managing expenditure as per company’s act and ensure compliance

Exposure and insight gained in serving as the primary point of contact for the management on administrative matters and ensuring the KPI’s are met on a timely basis

Exceptional motivator and strategist, diligent in spearheading the overall functioning of the process, identifying improvement areas, and implementing adequate measures to maximize customer satisfaction level; Expert in delivering unique solutions aligned to corporate goals and built effective administrative systems

WORK CONTOUR

Organization

Duration

Designation

ICICI Lombard, India

Executive Assistant

Sep 2021 – Till date

Bharti AXA General Insurance Co. Ltd,

Executive Assistant

Sep 2017 – Sep 2021

Dell EMC India Pvt. Ltd.,

Executive Assistant to MD/Country Head, India & SAAR

Jun 2012 – Sep 2017

Morgan Stanley Advantage Services Pvt. Ltd., India

Admin Assistant to VP, ED & Business Administrator

Oct 2010 – Apr 2012

Capita India Offshore Business Solutions Pvt. Ltd.,

Senior Recruitment Consultant

Feb 2010 – Oct 2010

Prudential Process Management Service, India

Senior Research Analyst – HR

Jan 2008 – Jan 2009

Johnson & Johnson, India

Team Leader

May 2006 – Jul 2007

Intelenet Global Services P. Ltd., India

Sr. CSA

May 2004 – Apr 2006

3Global Services P. Ltd., India

CSA

Sep 2003 – May 2004

DSS Mobile Communication Ltd., India

Customer Care Representative

Mar 2000 – Jul 2003

Key Deliverables:

Supporting CEO & MD with day to day business activities, calendar management, scheduling internal/external meetings, prioritizing meetings and avoiding meeting conflicts, registering for events/conferences

Arranging audio and video conference calls, video conference interviews, scheduling Conference calls, and conference room bookings

Handling travel expense reimbursements & travel approvals as per company policies

Assisting with flight, car, hotel bookings, web check-in, forex, cover, and visa letters, etc.

Managing birthday, anniversary, Diwali, and New-year mailers, the team gettogether, etc.

Handling confidential & sensitive information like interview feedback, IDP’s, PDP with Tact & discretion

Interfacing for organizing events and arrangement of logistics for training, Business reviews, etc.

Preparing itinerary/agenda for visitors, hotel reservations, cab booking, Adhoc activities

Liaising with Board members/consultants for Board meetings and managing end to end logistics

Accountable for filing, advance settlement, coordination with vendors and internal finance team for payment processing, etc.

Managing the Vice Chairman & Managing Director's office which includes day to day correspondence, Presentation, Emails, travel plans, Answering and Screening Telephone calls in a courteous manner, organizing Meetings, fixing up day to day appointments

CORE COMPETENCIES

Database Management

Executive Management

Calendar Management

Stakeholder Management

Budget Management

Operations Management

Vendor Management

Employee Relations

Administration Management

Process Improvement

Travel Arrangements

People Management

Travel Arrangements

Client Relationship Management

Event Management

SCHOLASTICS

Bachelor of Arts from Dr.CV Raman University, India – (2013 - 2016)

PROFESSIONAL QUALIFICATIONS

Diploma in Secretarial Course - 2000

Typing Exam – 40wpm (A Grade)

TECHNICAL SKILLS

MS Office Tools

KEY ACCOLADES

@ Dell EMC India Pvt. Ltd.

Awarded Backbone Award for ensuring smooth operations in RSA team – Mar 2015

Received Bronze–Excellence Award for driving Christmas celebrations – Jan 2014

Awarded for stretching beyond job role & being a “Go-To-Person” – Jun 2014

Awarded for Excellent Administrative skills – Dec 2013

@3Global Services P. Ltd.,

Awarded for Quality star (Jan 2004 - Mar 2004)

Champs of the Quarter award, 2nd Runner Up (Jan 2004 – Mar 2004).

Attendance Award

@Intelenet Global Services P. Ltd.,

Got Attendance Award

Reference will be furnished on request

Contact this candidate