Michelle M Chiles

**** **** ****** *****

Arlington, VA 22204

Phone: 202-***-****

Email: ado1sr@r.postjobfree.com

Objective

My contract management career spans over a period of 10 years. I have enjoyed working in the contracts field. I am detail-oriented and a driven Contracts Administrator with expertise in problem-solving, researching, and managing daily contractual functions. I am seeking employment and stability with an established organization that will utilize my skill set and work experience as well as challenge me and help to further develop my knowledge.

I have been cleared for Secret Information and Granted Access to Sensitive Compartmented Information based on a Single Scope Background Investigation completed in 2018.

Ability Summary

Experienced in maintaining administration from pre-award to close-out for Prime, Subcontract, Commercial, and Consulting Agreements. (Also including Non-Disclosures and Teaming Agreements, Purchase Orders, Work Orders, and Task Orders).

Worked with the following Federal Government Agencies: FEMA, DHA, HUD, SEC, USDA, NIH, CDC, DOE, CFPB TREASURY. Dept. of Ed., WHS, USAID, DOJ, DOD- ARMY, MARINE. AIR FORCE AND NAVY (ONR NexGen Seaport and Seaport e).

Contract Types: FFP, TM, CPAF, CPFF, IDIQ'S

Contract Vehicles: GSA, IT70, JWAC, GWAC, MODIS, STARS

Knowledgeable of: FAR, DFAR, HUDAR, AIDAR

Knowledgeable of: Excel, Word, Access, Outlook, Deltek Costpoint, NAV, and other various software.

Excellent researching skills and techniques.

Courteous, professional, and effective interaction with customers, vendors, agents, and all levels of management.

Employment History

Procurement Analyst (Contractor)

10/2020 – Present Defense Health Agency (Angayut, LLC) Falls Church, VA

Provided comprehensive acquisition and contract services for the J1 Business Support Office (BSO).

Performed a variety of procurement and acquisition functions in support of the pre & post contract award activities.

Aided in developing and promulgating acquisition policies and instructions in accordance with pertinent legislation, rules, regulations and DoD guidance.

Analyzed and measured the probable effects of various acquisition strategies, planned acquisition schedules, and performance attainment of scheduled events.

Reviewing and advising on complex Statements of Work (SOW), Statements of Objectives (SOO), and Performance-Based Work Statements (PWS).

Tracked and reported progress of acquisition actions.

Identified upcoming actions, manage and process ongoing actions, plan and coordinate evaluation of proposals and maintain current status of all actions.

Reviewing and advising with source selection plans, technical evaluation criteria and evaluation workbooks.

Maintained electronic file folders on the network shared drive for all J1 Division contracts.

Contracts Administrator

09/2015 - 07/2020

ATSI CORP

Fredericksburg, VA

Perform cradle to grave contract administration – Prime contracts, subcontracts, consulting agreements.

Independently reviewed, negotiated and administered non-disclosure agreements, teaming agreements.

Request and respond RFP/RFI/RFQ data calls.

Provide oversight and resolve issues and where necessary and mitigate risks.

Participate in kick-off meetings and debriefings when required.

Administered broad range of contract types to include firm fixed price, cost reimbursement, and time and material subcontracts.

Advise and support Program Managers in monitoring contract performance to ensure cost and technical objectives are met. Also recommend appropriate solutions to resolve issues.

Interact with internal departments (Finance/Accounting) to ensure accurate invoicing to Clients and from subcontractors. Also monitor prime contract and subcontract funding.

Assist the FSO with security testing and tracking of the company’s employee test completion and security level requirements.

Create and issue DD254 forms to subcontractors.

Perform work on the following contracts while simultaneously heading the company contracts department:

oFinance Budget Manager for Navy ONR STP/STTR/SBIR contract.

oCreate Financial Monthly Status reports for ONR submission to COR.

oMonitor, track and project subcontract spending.

oReview/approve/reject subcontractor monthly invoices for accuracy on labor hours and Travel & ODC’s, and tripwires.

oCreate Financial Monthly Status Report for both ATSI and ATSI subcontractors.

oParticipate in several of the annual Navy FST Forum events.

oProgram Analyst for WHS ATSS DPCLTD contract.

oReview and edit documents for submission to Congress and House members.

oCompile staff monthly reports into the Technical Monthly Status Report for ATSI Program Manager for submission.

oPopulate DPCLTD database with various Components breach reports.

oLog Component breach report information into the tracking spreadsheet.

Contracts Manager

03/2012 - 11/2014

Millennium Corporation

Arlington, VA

Performed cradle to grave contract administration for contracts with the Federal Government and Commercial customers.

Administered customer contracts and required changes ensuring compliance with prime contract requirements.

Independently reviewed and negotiated non-disclosure agreements, teaming agreements and client contracts, including prime contract/RFP flow downs in support of task order proposal competitions

Conducted contract kick-off meetings and debriefings when required between internal functional groups (i.e. PM, Finance, Contracts, etc.) and provided oversight and resolved issues and where necessary.

Mitigated risks.

Administered broad range of contract types to include firm fixed price, cost reimbursement, and time and material contracts.

Advised and supported Program Managers in monitoring contract performance to ensure cost and technical objectives are met and recommend appropriate solutions to resolve issues.

Reviewed task order solicitations and prepared routine responses for proposals, bids, and contract modifications.

Coordinated, prepared and submitted proposals.

Developed negotiation plans and negotiated prime contracts including price, terms and conditions, and other contractual provisions in accordance with applicable policies, procedures, regulations, and laws.

Interacted with internal functional support personnel, i.e. Business Finance Managers, Billing, Procurement, and Accounting to ensure smooth project and program management.

Served as point of contact for the customer during all phases of a contract.

Exercised significant use of good judgment within defined procedures.

Prepared contract budget reports and other contractual performance reports.

Analyzed contract performance for bids, budgets and forecasts.

Contracts Manager / Sr. Contracts Administrator

02/2011 - 01/2012

A+ Government Solutions

Arlington, VA

Ensured workflow of client contract administration function is completed within standard established timeframes

Manage the administration of prime contracts primarily through post award/performance activities.

Monitored contracts to ensure contract deliverables are met.

Maintained contract files in accordance with regulations and policy.

Evaluated contracts/RFPs as to type of contract, terms, conditions, deliverables and consistency with Federal rules, regulations and policy.

Analyzed production costs, direct labor hours, overhead rates, proposed bills of material and equipment, and estimated profits for purposes of determining price reasonableness and identifying questionable areas in order to assist in establishing the target objectives, and a strong recommended basis for negotiation.

Participated in negotiation conferences with the staff and government personnel, as required.

Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.

Coded and entered at least 10 invoices each day into the in-house accounting software.

Monitored payments due from clients and promptly contacted clients with past due payments.

Contracts Administrator

01/2011 - 01/2011

Metters Inc

McLean, VA

Provided support for contracts and subcontracts.

Interfaced with personnel from program and HQ personnel at various levels.

Re-established subcontracts and contracts files, troubleshoot and resolve longstanding prime and subcontract problems.

Reviewed prime contract, subcontract and task orders to ensure there is sufficient funding.

Ensured subcontractors and contracts are funded, approve subcontract invoices and issue subcontract modifications.

Performed contract close-outs.

Contract Administrator

07/2010 - 12/2010

Grant Thornton, Solomon Edwards Group

Alexandria, VA

Participated in and conducted proposal preparations, contract negotiations, contract administration of CPFF, CPAF, T&M, FFP, IDIQ contracts (from cradle to grave), NDA's, TA's, CTA's and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications.

Aided in the preparation of contractual provisions and the administration of contract proposals.

Responsible for preparing bids and negotiating specifications.

Examined estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.

Negotiated and coordinated additions, deletions or modifications to all standard and nonstandard contracts.

Maintained communications to ensure timely contract execution by the parties.

Updated and maintained database with contract information and prepared distribution list of new contract awards/task orders/modifications.

Composed and drafted all outgoing correspondence and reports for managers.

Procurement Specialist

04/2010 - 12/2010

Alex Alternative Experts

Chantilly, VA

Compile information and records to draw up purchase orders for procurement of materials and services.

Contract Administrator

01/2010 - 06/2010

Deloitte & Touche

McLean, VA

Verified, updated, and maintained accuracy of contract information in the Contraxx Management System (CMS).

Inventoried, located and organized electronic contract, subcontract, and consultant files as part of acquisition integration.

Compiled data for reporting.

Created, maintained, and updated records, databases, and files.

Reviewed Contracts, Subcontracts, Purchase Orders, Task Orders, SOW's, Change Orders, MOD's for information to be populated and updated into Firm's database (CMS) and shared servers.

Worked closely with Contract and Subcontract Administrators to obtain information to build complete Contract and Subcontract files.

Coordinated the recordkeeping of documents required to support the contract administration function.

Assisted Contract, Subcontract, and Purchasing Administrators in cataloging, storing, and maintaining documentation throughout the contract life cycle.

Prepared weekly reports for Contracts Manager and Operations Manager.

Performed CMS and server audits.

Obtained signatures for contractual documents.

Contracts Administrator

01/2009 - 12/2009

Digital Intelligence Systems Corporation DISYS

McLean, VA

Reviewed prime/subcontract agreements or proposed agreements for conformity to company rates, rules, and regulations.

Analyzed contracts and conferred with various department heads to detect ambiguities, inaccurate statements, omissions of essential terms, and conflicts with possible legal prohibitions.

Recommended modifications. • Converted agreements into contract form or prepared amended agreements for approval by the legal department. • Initiated changes in standard form contracts.

Conducted audits of Subcontractors files for proper insurance certification and coverage, H1b documentation, W9's, Supplier Profile forms and countersigned Subcontracting Agreements (working with Consultant Liaisons and Recruiters).

Updated and maintained client information onto spreadsheets and onto the database (for Clients, Subcontractors and End-Clients).

Contacted the clients, subs and consultant liaisons to request missing documentations, contract or insurance expiration (via phone and email) and setting-up reminders for documentation deadlines.

Performed Dun and Bradstreet Reports (D&B) for Account Executives on potential clients based on the D&B report.

Obtained approval to execute new client contracts.

Prepped new contracts.

Researched information for Proposal Manager and assisted in bid and proposal packets/binders.

Created manuals for processing contracts and how to perform a D&B report for contract approval.

Contracts Records Technician

01/2001 - 12/2003

Exxon Mobil (Headquarters)

Fairfax, VA

Managed and reorganized company contracts in the "Central Contract Records Library".

Trained new recruits. • Conducted meetings with potential clients regarding maintaining their contractual files.

Assisted clients with researching contract file information. • Indexing new files, light accounting and record keeping.

Produced weekly reports and monthly statements.

Inventory. Scheduling for staff members.

Supervised three records technicians.

Occasional systems administrative programming (computer set-ups, and phone set-ups).

Junior Program Analysis Specialists

01/2000 - 12/2000

Signal Corporation

Fairfax, VA

Worked directly with the VP of Finance and VP of Contracts and Procurement from Signal.

Authorized funding and task orders for Signal through Lockheed.

Attended and occasionally conducted meetings with tasks, contracts and finance managers for both Signal and Lockheed.

Produced reports, certified final figures for projects and travel expenses incurred found by researching Lockheed's records and Accounting records to be submitted to VP of Finance for Review and to Lockheed for billing.

Researched Lockheed's/Signal contract information against accounts payable invoices approval of payment for Lockheed.

Researched and analyzed company labor costs and ODC's and travel costs.

Responsible for maintaining timesheets for ten senior and technical engineers for both Lockheed Martin and Signal.

Education and Training

University of the People - Associate degree - Business Management Currently pursuing

Strayer University – Bachelor’s degree - Federal Acquisitions and Contracts Management

DAU – Certificates - DAWIA

NVCC – Associate Degree – Contract Management

NCMA – Certificate – FAR 15 Contract Negotiations

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