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Records Manager Coordinator

Bowie, MD, 20719
October 15, 2021

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James S. Thompson

P.O. Box #**

Bowie, MD *****


(C)- 301-***-****

U.S. Department of Navy Office of Naval Research

*** ***** ******** ******

Arlington, VA 22203

October 2020-Present

Contract Closeout Specialist-(Contractor)

Duties, Accomplishments and Related Skills:

I have applied new SOP procedures within the ONR02 records department, records management instructions, regulations, policies, directives

Responsible for the accession, storage, security, and disposition of department of Navy, security files, operational files, and other records as directed by the organization.

Review, analyze, or research requests for accreditation of highly classified grants or contracts files from other federal agencies and joint services.

Reviews material for accuracy, legality, and retention in accordance with DOD regulations, the Privacy Act, and federal laws and statues.

Management and applies policies and procedures to safeguard ONR, operational and personnel security related information to prevent the compromise or loss of classified information/material. Using ARCIS to transfer records to NARA complete SF 135s for records transfer assisting with records cleanup activities

Perform reviews of requested sensitive paper and electronic records keeping within AFM system, and EDA system, weekly report of performance in the department

Entering data for online case files, downloading documents, opening and closing case files. I have various phases of Records Information Management (RIM) to complete records operations.

Scans, uploads, indexes, and maintains all contract and grants file and documents Monitor the overall orderliness and cleanliness of file rooms. Closeout of contract and grant files in ONR and ARCIS procedures to forward to records centers national wide,

Evaluate file room operations an on-going basis and provide suggestions for improving the efficiency and effectiveness of work-flow processes when appropriate.

Working with records manager day to day to enforcing NARA regulation to provide detail of files for the departments material for offsite record center.

Loeb & Loeb LLP

901 New York Ave. N.W.

Washington, DC 20005

October 2019 to April 2020

Office Service Coordinator- William Lea Contractor

Duties, Accomplishments and Related Skills:

Conducting all aspects, performance and ensures staffs services in compliance with performance objective and quality of day-to-day operations for the firm

Supervised and overseeing the building maintenance, repairs, and install a wide range of utility systems and equipment and other similar facility support systems

Supervised onsite services, mail and documents production center, daily inventory of supply room, RIM records management, fulfilling supply request by email and reporting all invoice to billing department, Scanning Projects, Records assistance

Supervised daily schedule for catering service and conference rooms request advanced functions of A/V Tech assistant for meeting, Desktop assistant for office setups, Workflow of staff management

Conducting oversite of orders for all vendor services, working with outside contractor for repairs of computers, office machines and work orders by email

Effectively communicate with building operation, clients, colleagues and staff member’s daily. Provide support and coverage for the office manager in absence

Morgan, Lewis & Bockius LLP

1111 Pennsylvania Avenue, NW

Washington, DC 20004

May 2019 to July 2019

IP Docketing Specialist Temp Position

Duties, Accomplishments and Related Skills:

Using CPI database software, for data entry into the docketing system

Processed information pertaining to each specific New application and Clearing or Rolling docket due dates, and remarks,

Processed incoming domestic and foreign client related communications

Docketing Patent and Trademark and PCT Correspondence Mail

Processed delivery of incoming electronic communications pursuant to departmental procedures Transferring cases, updating IP files, using computer record systems for searching, creating and updating information, records retention and storage manual

Providing docket, status, and maintenance reports to patent personnel and attorneys as requested, build positive relationships and communicates effectively with all co-workers and outside vendors

Covington & Burling LLP

850 10th Street N.W. Washington DC

April 2019 to May 2019

RR Donnelly Temp Agency-Facilities Lead Contract

Duties, Accomplishments and Related Skills:

Supervised all internal moves, serve as the main liaison for our building management company, Motivated employees and recognizes their accomplishments in a timely manner

Oversite facilities staff members in status with other team members. De-confliction and coordination, office moves, conference setups, furniture repair and maintaining clean offices within the firm

Responded to all email request from staff members and building service by using facilities Metric software, Aware software systems

Scheduled conference room for meetings, build positive relationships and communicating effectively with all co-workers and outside vendors. Supervised team of 5 members maintained necessary documentation for any applicable locally management procedures

Crowell & Moring, LLP

1001 Pennsylvania Ave N.W. Washington, DC

February 2005 to July 2018

IP Docketing Support Services Specialist

Duties, Accomplishments and Related Skills:

Generated docket reports forwarding email to Attorneys, Secretaries reports as needed

Analyze all incoming US and Trademark prosecution; discerning the pertinent information and entering required information into docketing database

Assisted with mass-updating of patents, trademarks cases in the IP docketing system, Assisted the IP Systems Coordinator to resolve system issues

Update the docketing system no less than twenty cases need to be updated daily for particular items PTO correspondence, New applications, Report letters by email to clients

Updated the docketing system with attorney changes and other bibliographic information by email in regarding cases from PTO website.

Assisted with overflow of auditing newly transferred-in cases and other transfer related assigned

Special projects and other duties as assigned, closure of all abandon case files, updated client files, maintained and archives of files, orders supply, publications, mailing maintained express packages

Knowledge of USPTO practices and procedures as required to docketing procedures

Velbert, & Hands LLP

1120 15th Street N.W. Washington D.C.

November 2000 to February 2005

Records Coordinator

Duties, Accomplishments and Related Skills:

Provided technical expertise on agency-wide electronic and non-electronic records management issues;

Coordinated with department managers to ensure records creation, maintenance, use and disposition are in accordance with the Federal Records Act;

Supervised a small team of Records professionals, build positive relationships and communicates effectively with all co-workers and outside vendors

Prepared documents for imaging/scanning. assembles/disassembles documents as required, maintained updates and tracks paper and electronic files ensured documents are filed correctly

Day to day experience and procedures of fax, via-email, couriers' package, UPS and USPS, mail for distribution services for the departments, records retention and storage manual

Closure of all abandonment, updated client files, the knowledge and abilities in the resolution of problems.

Technical Skills:

Proficient in the use of (RIM) AFM electronic file system, NARA, IP Manager, CPI, Docketing Software, Microsoft Word 10, Word Excel, Elite Data Records Software, Outlook 10, Office Scanners, RightFax, Data Sheets, Adobe PDF 5.0 Documents Generation Analyst Reports, SharePoint, Shipping software, All Office Equipment, Secret Clearance by DOD

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