Executive Secretary Assistant
Resume:
Bhuvaneshwari P
*st main,*th cross, Malleshana Palya, Bangalore-560075
: *****************@*****.***
Date of Birth : 13-3-1988
Skill Set
Career Summary
Overall experience of 9+ years in Handling Business Administration and Human Resource. Procurement and Organising training, Assisting CMD as secretarial professional.
Strong business acumen and excellent knowledge of people strategy and practices with expertise in provisioning transformational solutions for multiple verticals and BU’s; proficient in driving change management for bringing technological and effective people management advantage to the business.
Incisive experience of working with Global Teams in Strategic workforce planning & integrated talent management, transformation and development with honed skills in sourcing the best talent from diverse sources along with other corporate HR related functions; viz. employee life-cycle, employee engagement, Diversity & inclusion, Talent & retention strategies, Succession planning, Union management, etc.
Proficient communicator with a passion for people development and an excellent ability to relate to stakeholders at Global, India & Regional Boards in a diverse cultural set-up.
Excellent in reviewing & implementing strategies for employee compensations & benefit as per the norms of the company, reward & recognition schemes, HR policies & ensuring their effective communication across organization in compliance with labour/administrative laws
A people strategist with experience in working with Global teams on organisation restructuring OD interventions & Change management initiatives; policy drafting & process mapping.
Working with multi-cultural and multi-geographical teams in a highly matrixed organisation
Critical Strengths & Competencies
Calendar &Travel Management Recruitment and Payroll Business Development
Procurement & Logistics
Talent Management & Training
Career Timeline:
Achievements:
Professional Experience
Aug 2018 to Apr 2021: Executive Secretary to MD at L & W Constructions Pvt Ltd
Key Result Areas:
Calendar Management (Travel – National/ International / Visa, Stay and Local transport)
Prepare claims for cash reimbursement, preparation of corporate credit card statements.
Organize meetings, schedule internal and external appointments, tracking of MOM for the meetings by internal team.
Maintaining project data by updating with the latest MOM and actionable points.
Scheduling ad organizing weekly, monthly and ARM meeting with updated MOM.
Preparation of presentations for the review meetings.
Arranging site walk and site meetings, follow up with the target dates ensuring completion dates achieved.
Necessary arrangements for the Clients visit includes travel management.
Monitoring day to day admin activities
Handling HO petty cash.
Coordinating and Scheduling interviews for senior management recruitment with MD / Singapore team / Chairman
Processing project client invoices and vendor payments tracking.
Feb 2016 to Aug 2018: HR & CRM at Manyata Developers Pvt Ltd
Key Result Areas:
Heading the admin department (Stationery, housekeeping and HR (Recruitment, Payroll etc).
Handling and monitoring New office setup – Electrical, Plumbing, flooring, Network, Wooden / Furnitures – Interior works ensuring completion on time
Heading Landscape division (coordination with architects for design and plantations, front landscape, park area etc.,) and involved in Rainwater harvesting management/ underground water management
Updating land development tasks and follow up with the team.
Procurement Management - Coordination with various vendors for procuring materials for projects as per the budget assigned, preparation of WO’s / PO’s, follow up for timely delivery of materials required for smooth execution of projects
Maintain land acquisition records and coordinating with legal and laisonning departments.
Prepare vendor comparative statements prior to procuring.
Prepare material wise profit and loss every quarterly and prepare P & L report project wise on material procurement.
Documentation ad record filing
Floating RFQ’s, preparation of comparative statements, issuing purchase orders
Preparation of MIS, buying gain statements and generation of reports.
Coordinating for brochure printing, preparing of templates related to marketing and HR team involved in branding /marketing and sales of plots (meeting customers or guests and coordinating for site visit, legal documentations and CRM team)
Preparing and issuing confidential offer letters and timely arrangement of confirmation, Relieving/Experience letters address proof letters etc for employees.
Formulation of KRA’s for sales and marketing team with the KPI’s.
Monitoring and review of weekly sales calls, month of month sales reports target v/s achieved.
Coordinating with Corporate Health Insurance organizations for employees for arranging timely medical camps and claims.
Team lead for Renewal of ISO Certification process as MR.
Conducting Joining formalities, Documents verification {Joining forms, P.F, & Bank A/C openings)
Head of grievance cell for employee interaction to understand, analyze and resolve their grievances and feedback to the management.
Event Management
Oct 2014 to Feb 2016: Executive Assistant at Ashirvad Pipes Pvt. Ltd
Key Result Areas:
Sending Greetings e mail for our New customers
Calendar Management (Travel – National/ International / Visa, Stay and Local transport)
Prepare claims for cash reimbursement, preparation of corporate credit card statements.
Consolidating Sales Project Report region wise target v/s achieved on Monthly /quarterly / annually basis, preparing and presenting thru Power point Presentation
Follow up on E-mails and update
Preparing agenda, taking minutes of the meeting, prepare and circulate and follow-up for updates
Planning of training calendar for Business development team, sales and marketing team in different regions and arrange for the travel management
Co-ordinate internal (teams) and external (training Faculties) for necessary arrangements (Booking of Conference room and accommodation for the outstation / Pan India employees travel arrangements- thru air/ road)
Processing of training invoices and coordinating with superiors, preparing and allocating budget for training sessions.
Maintaining confidential records
Maintaining attendance, leave records for HOD’s and tracking Business Development team leave and updating the same to reporting director.
Arranging video conferencing and Audio con-call
Coordinating for sending samples to clients in the absence of reporting superior.
Confidential Letter drafting, Issuing Confirmation letters, transfer orders, Relieving/Experience letters, address proof confirmation documents to sales and marketing depts, Business development team on PAN India basis.
Preparing Organization structure specific to Business Development team, Project sales and marketing team. Updating the same on monthly basis.
Heading grievance cell for employee’s interaction to understand and resolve their grievance and feedback to the management.
Involved in rewards & Recognitions programme for sales and BD team.
Event management for Birthday & Anniversary Celebrations, recreational activities like picnic, sports & social activities
May’2013 to July 2014: Executive Secretary at L & W Constructions Pvt Ltd.
Key result Areas:
Travel management
Preparing appointment letters, salary annexure and coordinating for key head positions specifically.
Salary processing for NMR workers / housekeeping including drivers.
Organizing various Events – Get-togethers, pooja’s celebrations & family day / annual day celebrations.
Maintaining records for Uniform stock (receipt and issue)
Preparing clients payment statement on monthly basis (billed amount, certified amount and payment received)
Processing & Co-ordinating for Vendor Payments from accounts and updating the same to concern department (Purchase Department)
Calendar Management (Travel – National/ International / Visa, Stay and Local transport)
Prepare claims for cash reimbursement, preparation of corporate credit card statements.
Interact with the meetings internal and external appointments and record keeping for the meeting by internal team.
Maintaining project data by updating the latest MOM with actionable points updated.
Event Management
Arranging weekly, monthly and ARM meeting as per schedules with the necessary MOM updates.
Preparing presentations for the review meetings.
Arranging site walk and site meetings, follow up with the target dates for the completion dates.
Necessary arrangements for Client visits including travel management.
Monitoring day to day admin activities
Maintaining HO petty cash.
Involved in recruitment of senior management candidates and co-ordination for interview arrangements with MD
Involved in project /client invoices with the vendor payments.
March 2011 – May 2013 Executive Secretary @ Virginia Developers Pvt Ltd
Key Result Areas:
Preparing and issuing confidential offer letters and arranging confirmation, Relieving/Experience letters address proof letters etc for employees
Interact with the meetings internal and external appointments and record keeping for the meeting by internal team.
Maintaining project data by updating the latest MOM with actionable points updated.
Calendar Management (Travel – National/ International / Visa, Stay and Local transport)
Organizing various Events – Get-togethers, pooja’s celebrations & family day / annual day celebrations.
Maintaining records for Uniform stock (receipt and issue)
Travel Management
Maintaining records for Uniform stock (receipt and issue)
Joining formalities, Document verification {Joining forms, P.F, & Bank A/C openings)
Coordinating for Bank Account opening and PAN card processing for employees.
Vendor Management
Preparing of Organization chart
Interaction with employees to understand and resolve their grievance and updating the same to Head HR.
Preparing power point presentations for company profile and presentation to clients
Handling day-to-day activities
Accolades and accomplishments
Attended Vanto Leadership training center
Successfully competed office setup within the timeline
Education & Credentials
It is hereby declared that all the above information & evidence given by me is the true & correct to best of my knowledge & belief.
Date:
Place: Bangalore
Professional in Admin/ Human Resources, Secretary,
9+ years of overall experience
“Efficient in expediting Planning and execution, calendar management, people management, administrative, recruitment and employee engagement. Having ability to handle Day to date office management, marketing and branding, Business development, project execution in interiors and Landscape, RWH and Proficient in Microsoft Office products.”
Since Aug 2018
Executive HR and Admin at Virginia Developers Pvt Ltd
May’2013 to July 2014
March 2012 – May 2013
Oct 2014 to Feb 2016
Feb 2016 to Aug 2018
Executive Assistant at Ashirvad Pipes Pvt. Ltd.
Executive Secretary at L & W Construction Pvt Ltd
Executive Secretary at L & W Construction Pvt Ltd
Sr. Executive-HR & Admin
at Manyata Developers Pvt Ltd
Involved in Plantation, Landscape and execution of office setup /Interiors
Managed people engagement activities aiming to promote AZ as a great place to work
Planning and executing within timelines
MIS reports on sales team achieved v/s target thru beautiful presentations.
Planning and execution of different trainings for sales, marketing with more branding ideology
Vendor Negotiation and procuring qualitative materials
BA – Gitam University
Manav Bharathi University - Diploma in Mechanical Engineering
RKEHS School —SSLC Ulsoor, Bangalore
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