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Administrative Professional

Location:
Nairobi, Nairobi County, Kenya
Posted:
August 01, 2021

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ROSE NYAWIRA KIRAGU

P.O BOX 750**-*****, Nairobi

Tel: +254-***-***-***

Email: adnzrm@r.postjobfree.com

CAREER PROFILE SUMMARY

Experienced and proactive professional efficient in coordinating administrative functions, currently looking to resume the workforce after taking a parental career break. To refresh my skills while on the break, I did administrative short courses. My experience has seen me effectively run end-to-end executive support in office set-ups. I am capable of blending into any environment and can ensure the smooth running of office operations, with professionalism and excellent customer service. The positions I have held have seen me excel in; administrative support, executive support, personal assistance, finance and office management. Being a great communicator who values work ethic and integrity, I am looking to serve the company as I participate in and making decisions that are key to ensuring the company's continual growth. EDUCATION BACKGROUND

Practitioner’s Diploma in Marketing- Marketing Society of Kenya; 2016-2017.

Bachelor of Commerce, Second Class Honours Upper Division (Finance Option) - Jomo Kenyatta University of Agriculture & Technology; 2007-2011. KEY SKILLS AND COMPETENCIES ACQUIRED

Administration: Skilled in handling administrative functions for example handling emails and telephone calls, ensuring the smooth running of office operations and ensuring that office equipment is well maintained or handled.

Office Management: Acquired skills in general office administration duties for example; interacting with clients, ensuring the proper filing of office documents and compiling reports.

Accounting Skills: Effective in handling accounting functions for example bank reconciliations, the general ledgers and balancing of accounts, managing petty cash, handling accounts payables, accounts receivables, and payroll management.

Financial skills: I have gained experience in matters of finance such as financial accounting, monitoring expenditures, budget preparation and planning and performing cash flow forecasting.

Client Relations: Effective in interacting with customers professionally as I engage in; following up to ensure that appropriate actions have been taken and their needs looked into hence increasing customer satisfaction.

Organization skills: An organized individual with the ability to juggle many duties and ensuring that the daily running of the office goes on smoothly.

Communication skills: Excellent communication skills with the ability to relate with all the staff working in the department and working through any issues that might need my attention.

Team working skills: Ability to relate well with colleagues and maintaining cordial relations with them towards a desired set of objectives.

ICT Competence: Good command of Microsoft Office tools, word processing the internet and emails. 2

WORK HISTORY

2018-2020: Took a family career break.

Finance Office Manager and Compliance Officer

Pathologists Lancet Kenya (PLK); 2016-2017

Duties and Responsibilities

Administration

Supervised all admin activities and led a team of 15 to ensure the office ran smoothly and efficiently.

Prepared reports of the day today finance department activities and presented them during the Senior Finance Team meeting.

Devised and implemented a new filing system for documents, resulting in greater ease of access and a more time-efficient process.

Created an effective and efficient petty cash flow process.

Reconciled and maintained all petty cash documentation and files and in addition assisted in all queries related to petty cash and reviewed all site petty cash postings on the system for purposes of replenishment.

Organized and attended meetings, wrote minutes and kept records.

Performed check runs for statutory deductions and monthly payments.

Monitored the implementation of the SMART (Insurance smart cards used by clients) platform and responded/ followed up on any queries that may arise.

Managed vendor and suppliers’ relationships i.e. maintained accurate records of all supplier/ vendor contracts, SLAs and contacts.

Helped maintain a high level of service to internal clients (staff, consultants, etc.) by serving, streamlining and anticipating their facility’s needs.

Ensuring compliance with health and safety standards in all office premises.

Performing daily quality checks around the office.

Ensuring availability and downtime management.

Compliance

Developed, modified and implemented compliance policies and procedures.

Executed administrative tasks with compliance and handled accounts for over 50 clients.

Created compliance awareness throughout the Company by use of emails, posters, displays, training and monitored all activities.

Ensured that compliance Issues/concerns within the organization were appropriately reported, investigated and resolved timely.

Coordinated the identification of potential areas of compliance vulnerability and risk, developed and implemented corrective action for resolution of all non-conformances with regards to compliance. Intern

Postal Corporation of Kenya (PCK), Headquarters; 2010 Duties and Responsibilities

Received pension payrolls from the principal.

Verified pension payrolls.

Balanced enquiries for KPLC and Telkom Kenya.

Received, wrote money orders and serviced customers. 3

Intern

Kiambu Teachers Sacco Society Ltd; 2008

Duties and Responsibilities

Handled Normal and Emergency loans Appraisal.

Managed Advances appraisal.

Preparation of financial statements.

Performed Data reconciliation, filing and served customers. TRAINING

Fundamentals of Health and Safety in the Workplace, Alison.

Administrative Support, Alison.

Certificate of Participation, Business and Ethics Compliance Training,

Certificate of Participation, Kenya Red Cross.

Strategic Marketing Management Training Certificate. REFEREES

Johnson Omwega Omwando

Chief Finance Officer

Pathologists Lancet Kenya

Tel: +254-***-***-***

Email: adnzrm@r.postjobfree.com

Eric Maina

LPG Sales Manager, Coast Region

Vivo Energy Kenya Ltd

Tel: +254-***-***-***

Email: adnzrm@r.postjobfree.com

Yvonne Karongo

Legal & Compliance Manager

Cellulant Corporation Ltd

Tel: +254-***-***-***

Email: adnzrm@r.postjobfree.com



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