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Office Manager & Investors Relations

May **** – present

Master Developer – Real Estate

• Responsible for all aspects of managing the General Manager and Director of Business. Development office including diary, correspondence and travel plans .

• Regular external liaison with governmental entities including senior leaders and office of Minister of Transport and Communications.

• Client facing role liaising with high net worth VIP clients on behalf of senior management

• 360-degree dispute resolution management, handling crisis with suppliers, contractors and clients and day to day operation.

• Responsible for drafting bilingual internal and external communication.

• High level document production and management including processes, protocol and contracts.

• Project management of all aspects of office renovation, move and maintenance

• Management and mentoring of 5 administrative staff.

• Management of HR and administrative duties within the business unit.

• Attending Annual General Meetings and contributing in Company Events and Registrations. Also Managing the voting case with Investor Relation team Additional Roles in 2020:

• Monitoring Property Management staff (2 leasing, 1 Sales and 2 Admin. Staff)

• Management of Social Media News, Marketing and updates for MotorCity with 3rd party branding company.

• Reviewing and confirming all documents related to Business units before Management approval

• In charge of all type of follow up with Head office specially related to Finance and Legal cases.

•

GIHAN

TAHA

Gihan offers over 18 years’ proven

experience as an Executive Assistant

and Office Manager to C-suite leaders

across industries including property,

hospitality and energy.

Pro-active and results oriented, Gihan

has proven her ability to improve

commercial operations, impact

business growth and retain clients by

creating a seamless working

environment for those she supports.

By pre-empting requests and

achieving outstanding results behind

the scenes, Gihan quickly integrates

herself into any structure she is

introduced to, fostering and

maintaining good relations with all

stakeholders.

Gihan has been entrusted with

confidential affairs and is responsible

for nurturing key business

relationships. Her dedicated and

thorough nature has seen her

entrusted with notable projects well

beyond her primary scope.

Immaculately presented, proactive

and discreet she is naturally

conscientious and good humoured,

making her a pleasure for all to work

with.

Possessing exemplary English and

Arabic, both written and spoken,

Gihan has a sharp aesthetic eye and Is

deadline driven and delivery focused.

linkedIn

+971-**-***-****

adnzox@r.postjobfree.com

Sr. Executive Assistant - Chief Operating Office

December 2013 – May 2014

Facility Management – Venture of Majid Al Futtaim (Previously MAF DALKIA)

• Responsible for all aspects of managing the COO office including both private and professional duties

• Responsible for aspects of the office management including maintenance, supplies, stationary and production of corporate collateral and all printed materials

• Overseeing diligent approval structure ensuring deadlines are met in a timely manner

• Sole responsibility of contract management for the business unit

• Management of the recruitment function including advertising vacancies sourcing candidates and coordinating the interview process

• Overseeing the performance management program function including staff retention, dispute resolution and acting as an intermediary crisis control

• Regional management of a team of 20 coordinators across 5 countries Sr. Executive Assistant – Regional Finance Office /MENA June 2011 – June 2013

Hotel Management

• Responsible for all aspects of managing the Regional Director of Finance office

• In addition to traditional PA duties, responsibilities included, payroll administration

• Running SAP system for issuing the Local Purchase Orders

• Talent acquisition and screening for controllers and administrators, including competency assessment and telephone interviews

• Develop and Design a complete Administration process for the Regional Office such

• HR function including correspondence visas, NOCs in addition to management of onboarding and offboarding processes

• Report management and processing for 52 properties

• Minute taking and post meeting report production and distribution

• Expense management

• Plan, build and execute the Annual Peer Review System and develop the reports and running the system accurately for all changes with the Area Directors of Finance

• Maintaining and accurate and efficient filing, payment and follow up system

• Running the TNT system and monitoring the record of Airway Bills for the Regional Office and review the statement on monthly basis for accounting purposes

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PERSONAL

- Status: Single

- City: Dubai

- Nationality: Egyptian

- Driving License: Yes

- English: Excellent written/spoken

- Arabic: Excellent written/spoken

GIHAN

TAHA

Executive Assistant

August 2007 – July 2010

Property Management

Office Manager

September 1999 – October 2004

Interior Design and Furniture

Training & Accreditation

Bachelor of Commerce – Economics

and Accounts

Cairo University - 1999

Yoga Teacher 300hrs Training -2020

(Hatta, Vinyasa and Ashtanga, pre-

natal, postnatal and Kids yoga)

Certified Practitioner of Theta

Healing – Basic DNA

PHR Diploma – Q2 2020 – on hold

due to covid-19

Oqoodi Training system in Dubai

Land Department (DLD) –2016

Multirotor feedback and assessment

systems: the key to a more engaged

culture Webinar - 2013

Time Management Course – 2012

Professional PA – 2012

Professional of using SAP and

Navation systems for HR and payroll

– 2011

Working in Vision system for Org.

charts

Professional Writing Business

English course, Spearhead

Institution – 2009

Studied Tally 7.2 for an Accounting

Software & Attendance :2004

Diploma in Project Management

(Feasibility study, MS Project, Prima

Vera Application)

• Overseeing administrative function for a team of 6 in the Managing Partner’s office

• Sole responsibility for office management including facilities, telecoms, maintenance, IT, contractors, stationary and supplies

• Resource planning and management including health insurance and benefits scheme

• Support of account management and follow up function

• Arrange internal and external meetings and ensuring a full brief

• Management of marketing materials including pamphlets, mail shots and CRM maintenance

• Overseeing production of marketing materials, ensuring regulatory compliance and distribution

• Maintenance and renewal of the Commercial License in DED, Legal License in Dubai legal Affairs and DIFC, Good Standing and Memberships License with Atlanta Office ensuring business continuity and regulatory compliance

• Overseeing administrative function for VP of Corporate communications and Asset Management

• Front of office and gatekeeper to extremely busy VP with many stakeholders

• Extensive travel maintenance and high paced travel itinerary maintenance

• Development and implementation of best practice administration processes

• Media coordination and event management

• Extensive document traffic management and filing

• Correspondence management with regulatory and service industry providers

• Develop and follow up all issues related to the New Development Projects such as (SPA, Demarcation letters, exceptions of interest & approval for the new Plots "buying and selling")

• Provided full administrative function the branch

• Prepared and translated daily summary of Arabic press coverage and relevant news

• Managed client portfolio including queries, complaints and requests

• Provided HR administrative assistance including agency liaison, talent search, interview coordination and referencing

• Creating presentations for both internal and external audiences

• Arranging recreational events for staff

ITA EGYPT

Interior Design and Furniture

Office Manager

October 2005 – August 2007

Accounting Software

• Overseeing administrative function for Branch Manager

• Reporting and Assisting the Business Head Directly

• Assisting Accounts for HR policy Implementation (attendance, relocation, reimbursements, etc.)

• Issuing: Residence Visa, Visit visa, Certificates, Labor Cards…etc.

• Assisting HR for Employees Insurance Clarifications and Submissions

• Management of travel arrangements including flights and accommodation

• Diary management and extensive meeting scheduling

• Generating daily sales report

• Providing on the ground support during events and roadshows Office Manager

June 2010 – June 2011

Legal Consultancy

Lergea;

Legal

Legal Consultancy

Contact this candidate