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Executive Assistant Personal

Location:
Nairobi, Nairobi County, Kenya
Salary:
60000
Posted:
July 31, 2021

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Resume:

LEAH KEMUNTO NYABUTO

adnzh8@r.postjobfree.com 072*-******, 078******* Nairobi, Kenya

ADMINISTRATIVE/ EXECUTIVE ASSISTANT

Administrative Operations Office Support Personal Assistant Organized and detail-oriented Professional with strong administration, support skills and highly experienced in planning, developing and delivering tasks on time. Possesses extensive knowledge of office policies and procedures with the ability to build a good rapport with people from diverse ethnic, cultural, and socio-economic backgrounds. Strong educational background, holder of Bachelors of commerce Degree – Marketing option. I am exceptional at providing executive support to senior executives with an established record of efficiency in coordinating, planning, organizing and managing office roles and responsibilities. Good knowledge of Microsoft office, basic financial skills and marketing. Excellent scheduling skills and excellent customer service knowledge. A self-directed employee who enjoys a fast paced environment. Recognized for multitasking and simultaneously handling multiple projects. Looking for an opportunity in a growing organization to improve administrative, support and operational processes. KEY STRENGTHS

Office Support

Records Management

Planning and coordination

Relationship building

Basic finance skills

Continuous Process Improvement

Marketing

Client relations

Executive assistance

Problem Solving

Organizational Skills

Communication

Time Management

Technical Skills: Microsoft Office Suite (Word, Excel, PowerPoint), Windows Operating Systems, Teleconferencing Apps (Zoom, Skype, Microsoft Teams).

CAREER HISTORY

Kijani Medical Limited– Administrative and Logistics Officer• Feb 2021 - Ongoing Duties and responsibilities

• Maintaining and improving the filing system both manual and electronic

• Managing Securing all organizational files, records and documents.

• Work closely with the fleet team, capture, store and ensure all documentation is filed/ returned including invoices and delivery notes.

• Maintain quality check on bills and invoices from suppliers such as internet providers, insurance and rent for processing by the accountant.

• Ensure proper office administration and management procedures are adhered to.

• Work closely with the procurement and accountant to ensure proper stocking of office supplies.

• Plan, Organize, and coordinate staff meetings, training, attendance, program etc.

• Scheduling meetings and travel bookings for staff and management.

• Keep accurate records of minutes of meetings and distribute accordingly

• Developing and Managing the Annual Company’s calendar.

• Produce effective reports including –Fuel Costs, maintenance costs, vehicle usage

• Production and distribution of correspondence, memos, letters, forms and any other relevant documents.

• Answering client calls, emails and welcoming clients to the Premise-Warehouse/Office.

• Ensure team deliver as and when agreed on by the sales/procurement team Hue Experiential Ltd –Administrative Assistant • October 2019 – July 2020 Duties and responsibilities

• Managed the front office including attending to visitors and clients, providing customer service and controlling access to various departments.

• Preparation of official documents and presentations for the Board of Directors and Projects Managers for meetings and field work.

• Ensure proper maintenance of office assets, repair, physical count and register biannually as per the company policy.

• Liaise with security companies to ensure security guard allocation, office alarm maintenance and security assessment on a monthly basis.

• Preparation, management and filing of legal documents, contracts and other stakeholders’ documentations.

• Arranged business itineraries, hotel reservations and coordinated the management and staff travel requirements.

• Preparation of Weekly and Monthly invoices, Purchase Orders and ensure timely dispatch to the clients.

• Provide Clerical Support to senior executives, project managers and staff such as photocopying, scanning and filing documents.

• Preparations of interview schedules and order, and ensure proper induction of the new staff.

• Liaised with vendors, contractors and professional services personnel to properly process orders in alignment with needs and specifications of management.

• General cleanliness of the office and its environs on a daily and weekly basis including neatness of the working spaces.

• Offered support to Project and Account Managers in scouting for suppliers and adhering to procurement procedures as per the company’s procurement standards.

• Maintenance of manual and electronic files and record management system.

• Prepared packages for shipment, pickup and courier services for prompt delivery to customers.

• Ensuring safety measure within the organization are adhered to including implementation of the Occupational Safety and Health Act (OSHA).

• Manage and budget the office petty cash and prepare the reconciliation reports on a monthly basis.

• Ensure stocking and maintenance of the office supplies, stationery and consumables.

• Supervision of support staff including approval of leave days, sick offs, Performance appraisals and Overtime sheets.

• Organizing and coordinating various events as per the company schedule such as meetings trainings, team building and bonding sessions.

Achievements

• Appointed Secretary and Fire Marshall at OSHA Committee

• Successfully coordinated the training events during the various campaigns and ensured seamless running of activities.

• Recognized for supervising support staff and ensuring the office environs were always tidy.

• Recognized for successfully implementing inventory management strategies in the office Investrade Limited – Executive Assistant: November 2015 – September 2019 Duties and responsibilities

• Act as a link of communication between the CEO, the Board of Directors, the staff and company stakeholders.

• Coordinate and schedule staff and management meetings, take minutes and keep the attendance registers.

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and the CEO.

• Perform Clerical duties for the CEO and Senior Management such as photocopying, Scanning, filing and mailing.

• Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet and database software.

• Work with the security team to screen visitors and ensure that access protocols in the office are adhered to strictly.

• Manage the CEO’s calendar and itinerary to ensure proper flow of events and meetings.

• Obtain and maintain information, biography and documents for new and existing Board members and senior executives.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors and CEO.

• Updating and maintenance of staff medicals, NHIF, NSSF, and medical covers with the insurance companies.

• Contributed to smooth business operations by planning and organizing meetings, conferences, team buildings, internal and external trainings including conference calls.

• Preparation and management of Board Resolutions, meetings, calendar and events.

• Tracked and maintained monthly and year-end Suppliers and client’s financial records for the CEO and Board of Management.

• Responsible for the Board Room management including maintaining the schedule, room preparation and materials. Achievements

• Vetted and successfully on boarded several suppliers and managed to keep costs minimum G-United Program (West Pokot – Graduate Volunteer: September 2014 – August 2015 Duties and responsibilities

• G-United is a program initiated by the Presidency Office offering volunteer opportunities to graduates outside their home and resident counties.

• Revived the debate club in Ywalateke Primary School.

• Organized Youth Forums in Ywalateke location and recorded attendance of 200 youths.

• Organized and participated in mentorship programs in collaboration with fellow volunteers in various schools in West Pokot.

• Engaged in community projects such as market and hospital clean ups in the county.

• Taught and improved the reading skills in English and Swahili for 40 class 2 and 3 pupils.

• Participated in Tegla Lourupe Peace Marathon race in the County. TRAINING PROGRAMMES

Ajira Digital Training Programme –Sept 2020

EDUCATION

KENYATTA UNIVERSITY – SEPTEMBER 2009 TO DECEMBER 2013 Bachelor of Commerce - Marketing

KENYATTA UNIVERSITY – SEPTEMBER 2010 TO APRIL 2011 Certificate in Japanese Language and Culture

DELIVERANCE CHURCH ZIMMERMAN – JANUARY TO MARCH 2011 Certificate in Sunday School Ministry

ABUNDANT LIFE SCHOOL OF MINISTRY – 2009 TO 2010

Diploma in Church Ministry Certificate in Christian Counseling REFEREES

ANNE APONDI JAOKO

Administrative Manager and Executive

Assistant

Abbot Laboratories Ltd

adnzh8@r.postjobfree.com

072*******

FLORENCE W NJOROGE

Administrative Assistant

Hue Experiential Limited

adnzh8@r.postjobfree.com

072*-******

KENNETH OKUNDI

Management Accountant

Investrade Limited

adnzh8@r.postjobfree.com /

adnzh8@r.postjobfree.com

072*******



Contact this candidate