Document Specialist Records

RESUME

NAME : MAURICE NGUGI WAMBUI

DATE OF BIRTH : 22ND FEBRUARY 1982

MARITAL STATUS: MARRIED

EMAIL : **********@*****.***

MOBILE : 072*******

PHYSICAL ADDRESS: P.O. BOX 42148, NAIROBI

LANGUAGES : ENGLISH, KISWAHILI, GERMAN

CAREER OBJECTIVE

I am seeking a regular full-time job that will help develop my skills and knowledge base as I look forward to making a good contribution and starting a challenging career in an organization that offers an opportunity for progression.

COMPETENCIES HIGHLIGHTS

Academic/Professional Qualifications

Field of Study

Institution Attended

Period

Attained

Diploma in IT

COLLEGE OF MANAGEMENT SCIENCES

2005

Diploma IT-CREDIT

Certificate

REGIONAL INSTITUTE OF BUSINESS MANAGEMENT

2004

Tour Guide & Tourism Adm. - CREDIT

K.C.S.E

Ngoliba Sec. School

2002

Experience and Career orientation

Strong background in preparing inventories, supervision of project operations, vital records identification and protection, records appraisal in both RMS and EDMs projects, Scanning documents on Daily basis on Existing (SLA) Service Level Agreement for onward Processing.

Technical Aptitude

Customer support, Project Monitoring and Evaluation, Strategic Planning, Records preparation and appraisal.

Skills Set

Good organizational, Computer skills, Creative, Communication and Interpersonal skills, time management skills, Negotiation skills.

Project Profile

Assisted in Planning, supervised and participated directly in Record management projects for East African Breweries Limited, PTA Bank, Kenya Malting, UAP Insurance, while working with VERVEKO Technology.

Participated in the IKM Advocates Record management and archiving Project up to completion,Barclays Bank Project, Vivo Energy Kenya. While working with C&R Group Record Management Solutions Department.

Unclaimed Financial assets dividends project, handling over seventy clients in a day regarding dividend payment, shareholder queries.

Right Issue Management Project, Entrusted with batching, data validation and creation of shares register.

Verifying of shareholder documents involving static detail changes and dividend payment records using corp system.

Verification of immobilization certificates and transfer of shares to Central deposit unit.

PROFESSIONAL EXPERIENCE

Records Specialist (Contract)-C&R Group, August 2011-Present

Responsibilities

Generating new Records inventories in accordance with company policy and standards.

Collecting and appraising Records.

Retrieval of Records.

Performing physical destruction and disposal of Records using a shredder in accordance Record Disposal policy and guidelines.

Assisting in the upkeep and maintenance of the storage area.

Direct supervise staff engaged in Record management and oversee the scanning flow of documents from preparation to e-archiving.

Facilitate remote access by maintaining user friendly computer aided search indexes.

Ensure information confidentiality is handled in the best interest of the company policies.

Produce reports on request

Assist in the retrieval of Records from the storage area as may be requested.

Liaise with records users to ensure all recommended standards are met.

Recommend changes to be updated in the software used to capture Records from analogue to digital formats.

Contribute to team effect and accomplish set targets.

Direct the safe keeping of archived information ensuring archived information is kept as per the archival requirements.

Records Specialists/Supervisor-Verve KO Technology, June 2005-July2011

Responsibilities

Supervise and organize projects teams.

Assign tasks to project team members.

Ensuring that the records are properly and orderly arranged in the racks.

Designing Records Process Map for PTA Bank, EABL and UAP Insurance.

Scanning, merging and uploading of Records using Abby fine reader.

Team leader for Scanning using Fortis System.

Generating weekly reports.

Creating backup.

Compiling final report.

Scanning Records on daily basis on existing (SLA) Service Level Agreement for onward processing.

Maintenance of the scanning machine and reporting any malfunctioning of the machine to the Head of Department.

Data Entry using Secsol Indexer System and Alfresco Indexing System.

ACHIEVEMENTS:

Attended a Fortis system Training Course awarded with a certificate of qualified User.

Learnt Computer as a subject from form one to form four and attained great skills in computer

Participated and successfully completed the IKM Advocates Records archiving project while at C&R Group

Managed to maintain clients including Banks, Insurance Companies, Processing Industries i.e. East African Breweries.

Best employee of the Month,August and November 2016 and 2018 Respectively At C&R GROUP.

REFERENCES

1.Mr. Kennedy Kamau

Lecturer

College of Management and Sciences

Tel: +254-***-***-***

2.Sam mwakio

HOD Outsourcing

Verve Technology Ltd

Tel: +254-***-***-***

3.Mr. Christopher Njuguna,

Projects Manager

Custody & Registrar Group

Records Management Solutions Department

Email: ************@*****.***

Tel: +254-***-***-***

Contact this candidate