Office Support and Admin

CURRICULUM

VITAE OF

MICHELLE CHETTY

Curriculum Vitae of Michelle Chetty

*** ****** ******, ****** **, Lyttelton, Centurion, Pretoria 0157. P.O BOX 15385, LYTTELTON, CENTURION 0140.

Cell: 084-*******

Email: **********@*****.***

OBJECTIVE

I want to be a part of a business where I can learn and continue to improve my skills. I am an asset to my employer and bring enthusiasm and team work attitude to everything I do. This contributes to high quality performance and effectiveness. PERSONAL INFORMATION

Surname: Chetty

First names: Michelle

Date of Birth: 02 June 1970

ID No.: 700**********

Email: **********@*****.***

Gender: Female

Nationality: South African

Marital Status: Married

Dependents: Two

Drivers Licence: Code 08 (Manual)

EDUCATION

Tertiary Education

Institution: Boston Computer College

Subjects: (1) Lotus 123

(2) Word-processing

Institution: I.T Intellect – Computer Training Solutions Subjects: MS Excel 2003 Introduction/ Intermediate Institution: DPA Training

Subjects: (1) Microsoft Excel

(2) Microsoft Word

Secondary Education

Institution: Centenary Secondary School

Year: 1987

Achievement: Matric

Subjects: English; Afrikaans; Mathematics; Economics; Accounting & Typing

WORK EXPERIENCE

01 July 2016 – 27 May 2021: The Skills Authority (Skills & Development

/ Statutory Training Provider)

Position: Facilitator coordinator

Duties:

Providing Administrative assistance in order to maintain efficient office operational flow.

Assist with any operational tasks, which might arise.

Communication between Client and Facilitator. Phone facilitators to ensure they are on time for training.

Complete invoices for each Facilitator/Assessor/Moderator for payment.

Stock control of Training Material. Branding of Training material.

Ensure relevant training is updated daily on training schedule.

Preparing training packs for facilitators and disseminate training material.

Arrange for training material to be couriered to and from clients.

Order and collect training material from printers.

Collecting learner documentation. (POE)

Ordering and issuing of office stationery.

Handle Petty Cash

Understanding of TETA regulations and uploading learners on the database.

Ensure all SLA’s are updated as per TETA’s website.

Able to work effectively both internally and externally. Reference: Indran Moodley – Director – 084-***-**** Reason for leaving: Retrenchment

March 2016 – May2016: (3months contract): Scanco Digital Services – IEC Project Centurion

Position: Data Capturer

Duties:

Data Capturing, Data Verification and Data Exporting of IEC voters’ registration forms for all the provinces within South Africa.

Working on IEC ABBYY Flexi Capture System

Reference: Ben van der Merwe – Director – 083******* Sept 2011- April 2015: Management Sciences for Health Pretoria Position: Receptionist

Duties:

Manage the reception by welcoming and directing clients to the appropriate personnel.

Operate the switchboard which is answering the calls, directing calls, recording and forwarding messages where required.

Handle Petty Cash of R5000.00 – Prepare report to reconcile.

Dispatching & Collections for courier services, attach waybills to invoice for accounts

Stationery – Ordering of R40 000.00 per month, issuing of stationery and stock control – keep daily record on spreadsheet.

Vendor Check- EPLS – I need to do a background check for new entities.

Co-ordinate – Trainings and Meetings, arrange catering services, prepare training materials, draft agenda, and minute taking.

Purchasing of Office Supplies of R10 000.00 per month – groceries & toiletries.

General clerical duties-photocopying, faxing, emailing, filing and ensuring first aid kit is always equipped with proper medication.

Data capturing of quarterly pharmaceutical stock and dispensing transactions reports for all the Provinces hospitals. (RX Solution Department) this department install systems, train staff and monitor service.

Worked as Accounts Assistant- MSH from March – August 2012 (6months) Courses Completed:

Purchases of Commercial Goods & Commercial Services ( Up to $3,000 US or Local Currency Equivalent) – Date start 10/02/2012 – Date Completed 24/02/2012

Purchases of Commercial Goods & Services ($3,001 up to $100,000 US or Local Currency Equivalent) – Date start 16/02/2012 – Date Completed 29/02/2012 Institute: MSH Online University

Second position held at same company for temporary incumbent: Procurement officer Duties:

Control Assets of MSH i.e. Laptop’s, Cell Phones, GPS etc.

Control inventory of office equipment & furniture

Quotations for orders, complete Vendor Selection Forms, Prepare purchase orders, payment vouchers & Vendor checks

Booked boardrooms as requested for meetings and trainings Reference: Anddy Omoluabi – Associate Project Director – 072-***-**** Ziyanda Ngoma - Supervisor (Snr.Mng, for Strategic Intergration) – 072-***-****

Reason for leaving: Seek better work opportunities 01 Sep 2010 – 15 Dec 2010: SRT – Spill Response Team Centurion (A Division of Wasteman Holdings (Pty) Ltd)

Position: Debtors Clerk

Duties:

Collections of outstanding debtor’s payments

Reconcile Debtor’s Ledger - Excel / Microsoft Office 2007

Posting of statement’s & newsletters at month end

Formal correspondence of writing letters, faxes & e-mail. Correspond with DWA for disposing of waste.

General Administration work - ordering of stationery, switchboard, faxing, scanning & filing of confidential record keeping.

Daily invoicing on new financial system Sage. (Accounting Programme)

Credit & Vendor Application forms completed timeously. Reference: Valencia Slater – 082******* / 073-***-**** – Financial Manager Jaco Kotze – (012-***-****

Reason for leaving: End of contract

18 June 2007 - 15 Nov 2008: Pacific International Lines – SA Durban Position: Tracking Clerk – Logistics

Duties:

Tracking of containers for various container depot’s, i.e. inward & outward moves of containers.

Compile & generate CTS file for Singapore office on a daily basis.

Update WebCam with sale containers.

Check monthly invoices against tracking.

Correspond with client’s via e-mail or telephone regarding queries Reference: Louis Langely / Allan Govender ( 031) – 301 2222 Reason for leaving: Relocated to Pretoria.

03 May 2005 – 30 March 2007: Impson Freight – Clearing & Forwarding Agent Durban Position: Export Clerk

Duties:

Updating daily stack dates on Compuclear

Tracking of containers

Open shipping files for Merisol (client), capture Hazardous Packing Declaration & CTO’s, forward to client and shipping lines, submit cargo dues & customs documents ie. BOE, F178 VOC, DA500 & Form A to customs for clearance.

Daily filing, scanning, faxing and invoicing of shipping documents on excel spreadsheet.

Capture insurance certificates for sea freight & airfreight

Attended workshops & completed courses. Obtained certificates in MS Excel 2003 Introduction & Intermediate, Incoterms 2000, The International Forwarder,

Dangerous Goods: Transport & Warehousing Legislation. Reference: Peter de Vries /Craig Blond / Gary Knight – (031-***-**** Reason for leaving: Better opportunity

11 October 2004 – 31 January 2005: C. P. Ships (Durban) Position: Accounts Assistant

Duties:

Capturing of accounts on LYNKS system

Trace movements of containers

Filing / Switchboard / E-mail

Reference: Tim Phillips (031-***-****/5

Reason for leaving: End of contract

07 Oct 2003 – 30 Mar 2004: Barloworld – Plascon S.A. (Durban) Position: Export Clerk

Duties:

Process new Export orders received on mainframe computer system

Prepare F178 for Reserve Bank

Prepare and dispatch Finished products and Export documentation

Record keeping of office files - open and maintain shipping files on excel spreadsheet

Arrange for Customs Inspections and Examinations

Assist Raw Material Import / Export Manager / Export Co-ordinator with stocktaking Reference: Bruce Torguis – (031-***-****

Reason for leaving: End of contract

08 June 1999 – 31 July 2003: PortNet (via Nonkurob) Durban Position: Data Capturer

Duties:

Capturing of Import and Export documents

Client Queries

Acceptance of documents, once captured issued back to client

Rail and Road documents – Containers that came by rail it was important the correct transporter collected

Daily ETA & ETD is important, this determines the arrival & departure time of vessels

Training new recruits

Resolving claim or query. I am very familiar with Container Terminal procedures & operations. With my four years in DCT I fully understand the needs of the clients and most of the problems and shortcomings experienced

Working closely with superior and professional staff has helped me develop my skills in field

I was involved in a lot of higher-level work, when my superior was not available Reference: Mrs Pat Blackbeard – (031-***-****

Reason for leaving: End of Contract

1996 – 1999: Stability Sales (Durban Central)

Position Admin/ Data Capturer

Duties:

Knowledge of Administrative procedures i.e. filing, faxing, typing & scanning

Capturing of Orders

Daily Banking, Petty Cash, Wages processing

Debtors Collections

Processing new debtors account approvals - Credit Application Forms

Monthly stock control

Reference: Mr Brian Flemming – (011-***-****

Reason for leaving: Retrenchment

1995 – 1996: Paradise Tours and Leisure (Musgrave, Durban) Position: Data Capturer and Administrator

Duties:

Assist travel coordinator with bookings of holidays

Planning itineraries, client queries

Assisting Reps with holiday packages

General Administrative work – daily capturing, faxing and filing, despatch of mail Reference: Mr. Theo Thompson or Mrs. Jackie Whitfield – (031-***-**** Reason for Leaving: Maternity

April 1988 – December 1994: International Data Services (Durban Central) Position: Data Capturer/ Admin

Duties:

Operation of main frame computers

Lotus 1, 2, 3

Capture data for wages

Debtors Collections

Invoicing

Stock taking

Faxing and switchboard

Reference: Mr. Ronnie Erryiah – (031-*******

Reason for leaving: Found a new job with better prospects SOCIAL ACTIVITIES

Sports: Netball, Volleyball for Pastoral Social Club Dancing: Attended Frednica dancing school

Obtained a Certificate in Latin American and Ballroom dancing

Contact this candidate