Logistics Specialist Procurement
Resume:
Fawaz Hassan
Personal info
Nationality: Iraqi
Address: Erbil, Iraq
Phone number: +964**********
Email address:
Skype:
*****.*.******@*****.***
Fawazkh.
Profile
Experienced Logistician with a demonstrated history of working in the non-profit organization management industry. Operations Management, Microsoft Word, and Sales. Strong purchasing professional with a Bachelor of communications engineering focused in Computer Systems Networking and Telecommunications from Al-Hadba University College. Work experience
12-2018 – Present International Commission on Missing Persons Logistics and Procurement Officer – Erbil, Iraq
My responsibilities to ensure the effective and systematic implementation of all ICMP procurement policy, travel policy within the Iraq program specific instructions. And also pro-active in providing quality administrative and logistics support for the program events and field activities.
Reporting to the Head of Mission Support, and working in close consultation with the Mission Support Manager, the main duties and responsibilities is the following:
1. Process and receive acquisition requisitions (AR), purchase orders (PO) and tenders 2. Create, check and compile offers and procurement information, tabulate offer information, technical details and prices, check completeness of bids, and verify dates and request additional details from suppliers 3. Draft POs, tenders and contracts for signature
4. Carry out market surveys for purchase of goods and services; maintain and update supplier’s list. Liaise with vendors and international organizations.
5. Maintain a procurement filing system
6. Implement the ICMP official travel policy
7. Organizes logistics, maintenance and repair for the office and accommodation premises 8. Provide logistics, supply and facility management support for the ICMP office, events and field activities 9. Replace the Finance and Administration Officer when required 10. Provide procurement and logistics advice and guidance to staff on the application of the ICMP’s procurement and contracting policies.
12. Prepare bidding documents, conduct contract negotiations to define contract terms and conditions. 13. Ensure the timely processing of acquisition requests (AR’s) and duty travel requests (DTR) and support staff in the processing of travel claims.
14. Manage Iraq facilities in Erbil, Baghdad and the field, including all offices and staff accommodations, and maintain oversight of contracts and contractors to ensure current and future office and accommodation needs and services are delivered.
15. Manage assets for the program, including the tracking and reporting of assets in accordance with ICMP policy. 04-2018 – 11-2018 Norwegian Refugee Council
Procurement Officer – Mosul, Iraq
Under the supervision of the Logistics Coordinator, I was responsible for managing NRC’s Area Office procurement team, ensuring procurement of all goods and services required by the Mosul office is carried out in compliance with NRC’s procurement policies, relevant national and international procedures, donor rules and regulations. Together with the Logistics Coordinator, we were working to improve the quality of NRC Iraq’s procurement systems, processes and procedures and ensure a systematic approach to capacity building within the field of procurement. The Responsibilities that I was doing:
1. Manage all procurement for the NRC Mosul programme being under taken through the eSourcing tool in line with programmatic requirements, whilst ensuring compliance with NRC’s procurement policies and procedures, donor rules and regulations.
2. Ensure competitive and transparent procurement processes are followed to ensure best value for money is achieved. 3. Ensure all requisitions are processed in a timely and efficient manner and all accompanying documentation is filed in an appropriate and accessible manner to ensure a clear audit trail. 4. Work with the procurement team to manage the expansion of NRC Mosul’s existing supplier portfolio and ensure professional management of suppliers and contractors at all times. 5. Improve the efficiency of NRC Mosul’s procurement services by monitoring procurement needs and trends and identifying and addressing any potential gaps;
6. Ensure NRC’s values, anti-corruption policy and ethical standards are understood and adhered to by staff and suppliers; 7. Together with the Logistics Coordinator and support the development of a comprehensive set of local procurement tools, systems and procedures for the NRC Iraq programme and ensure all relevant staff are trained in their content to ensure comprehension and compliance.
8. Manage, inspire, coach and capacity build the procurement team at the country office level and provision of technical guidance support to any other staff conducting procurement at the field level Critical Interfaces. 9. Close coordination with the Logistics Coordinator in Mosul in order to develop a comprehensive set of procurement tools, systems and procedures and ensure a systematic approach to capacity building within the field of procurement. 10. Close coordination with the Logistics Coordinator in Mosul and other logistics staff to ensure timely and efficient onward delivery of goods and services.
11. Close coordination with project managers and coordinators to understand their procurement needs and to assist in the development of proposals and review of procurement plans. 12. Ensure professional relationships are established and maintained with all NRC Iraq’s suppliers and contractors. 13. Deputize or acting Logistics Coordinator roles in the event of leave or absence on duty. 07-2017 – 4-2018 Norwegian Refugee Council
Logistics and Procurement Officer – Mosul, Hammam Al Alil, Iraq 1. Manage the day to day procurement activities including; sourcing for quotes, ensuring quality and cost analysis conforms to the requesters specifications, arranging and participate in bid committee sittings and place orders and manage contracts. 2. Ensure that all Purchase requisitions, Purchase Orders, Payment Checklists receive appropriate signed by authorized staff before forwarding to the suppliers and finance for payment. 3. Pre-qualification of suppliers, constant research to broaden and ensure a vendor base which is not only reliable but of high quality and competitively selected. Pre-qualification of cooperatives that are used in WASH activities. 4. Seeking quarterly approval from the Roving Logistics Specialist for updating new & current vendors on the NRC database. 5. Managed assets by ensuring that all NRC assets are properly tagged and share the tagged asset information with our other logistics team, properly packaged before being dispatched to the various country the offices in a timely manner. 6. Ensuring that all goods ordered and received, have adequate documentation (Waybill, commercial invoice, insurance certificates and any other relevant documents to enhance customs clearance and shipment to different offices. 7. Sharing with the teams in the sub offices on a weekly basis the procurement tracking sheet to ensure proper follow up on the pending items and items to be processed from Erbil. 8. Rolling out and providing guidance and training on Agresso (a web based procurement tool) for both new and existing logistics staff in line with NRC Logistics Handbook. 9. Implementing internal controls and procedures designed to ensure strict compliance with SOPs. 10. Train the designated staff members to have a functional warehouse and storage systems. 11. Ensure the responsible keep updating Fleet Management System and vehicle records. 01-2017 – 6-2017 Save the Children International
Logistics and procurement Officer – Tikrit, Baghdad, Iraq 1. Procurement Management ( receive the internal order Procurement Requisitions form the different departments and getting the needed quotations, prepare the competitive bidder analysis to choose the best supplier, set the order and follow up on the delivery.
2. Contract Management: Maintain the contract follow up sheet for SCI Tikrit and Baghdad offices and prepper different contracts with support from SCI Country Office.
3. Warehouse Management Follow up with the storekeeper about the stock, track goods in and out, attend the monthly physical check, make a random check about the documentation, and track the minimum stock level for some items, calculate the available storage area.
5. Fleet Management Set a plan with the programs managers, and department manager for the needed vehicles for the whole year, and rent all the needed vehicles, follow up with the fleet assistant and the drivers regarding their movements each day, and prepare all the needed trackers for the fleet managements. 6. Maintenance Management Follow up with the labors about the regular maintenance for different centers and locations. 08-2016 – 12-2016 Save the Children International
Logistics and Distribution Officer – Tikrit, Iraq
1. Managing the fleet and prepare the Trucks to transport the RRM kits to the distribution sites. 2. Maintain the daily procurement to cover the needs of the distribution teams. 3. Distribute RRM kits to IDPs, returnees as determined by programme. 4. Conduct multi sector needs assessments to IDP and returnees using tablet based questionnaire. 5. Supervise incentive workers.
6. Verification of IDP Identifications.
7. Conduct distribution and post distribution monitoring. 8. Organizing distribution site to ensure smooth RRM distribution as per outlined operating procedures. 9. Ensure accountability mechanism are Embedded in project implementation. 10. Reporting.
07-2010 – 4-2016 Sahara Economic Development Organization Roving Logistics and Procurement Officer, Part time – Tikrit, Kirkuk, Mosul, Iraq I was working as a Roving Logistics and Procurement officer - Part Time with SEDO and my responsibilities as below: 1. Coordination with program team, management and technical unit for the development of procurement plans and strategies.
2. Review and evaluate bids and making recommendations based on commercial and technical factors. 3. Prepare and pursue all framework agreements and construction agreements, negotiating and agreeing contracts and monitoring their progress, checking the quality & quantity of goods/service provided. 4. Review terms of references (TOR) issued by the technical/requesting unit for the procurement of goods & services, advise requester on the proper solicitation processes and the time frames. 5. Design procedures to effect the timely execution of contract in accordance with organizational policies. Define, establish and implement quality control procedures on contract documentation. 6. Co-ordinate and assist in ensuring timely issuance of payments to vendors/contractors. 8. Build strong working relationships both internally and with key suppliers. 9. Monitor and forecast upcoming levels of demand drive from procurement plans and strategies. 10. Monitor mechanism for inclusion of potential vendors in procurement database and source new vendors according to programmme needs.
Education
09-2011 – 8-2015 Al Hadba University College. Mosul, Iraq Computer and Networks Engineering
09-2007 – 8-2009 Baiji Oil Training Institute. Tikrit, Iraq Managment and Operation Department.
Skills
Languages
English Professional
Arabic Native
Analytical
Communication
Creativity
Critical Thinking
Data Analysis
Data Analysis
Certificates
10-1-2018 – 10-4-2018 Data Protection
NRC - Kaya Platform
10-15-2018 – 10-18-2018 Basic Security in the Field II UN Security Management System (UNSMS)
8-26-2018 – 8-30-2018 Chartered Institute of Procurement and Supply CIPS Turkey CIPS Procurement Training, Dohuk
7-30-2018 – 7-31-2018 UNHCR
Partners Procurement Training, Erbil
3-20-2018 – 3-23-2018 OSACO GROUP
Administrative Investigations
1-22-2018 – 1-26-2018 Norwegian Refugee Council
ECHO & DEVCO Rules and regulations
9-16-2017 – 9-20-2017 Leadership Development Programme NRC HR Global Leadership Development Programme
7-17-2017 – 7-19-2017 Preventing Corruption
NRC - Kaya Platform
10-2-2016 – 10-6-2016 NGOs Capacity Development Initiative OCHA-UNHCR UNICEF WFP UNFPA WHO
9-25-2016 – 9-30-2016 Hostile Environment Training - HEAT Control Risks Company
10-22-2012 – 11-1-2012 Institute of Advanced Technology (IATA) Advanced Microsoft Excel 2010
3-12-2012 – 3-15-2018 Time Managment
Sahara Economic Development Organization
3-4-2012 – 3-8-2012 Capacity Building and Leadership Sahara Economic Development Organization
10-17-2011 – 10-20-2011 Monitoring and Evaluation
Sahara Economic Development Organization
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