LEAD INFORMATION MANAGEMENT / DOCUMENT CONTROL SPECIALIST / LEAD AUDITOR (QMS)

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PERSONAL DETAILS

Nationality: Indian Mobile: +971-**-****-***

Linked-In: https://www.linkedin.com/in/usha-prakash-6b84207a/ Email: adnvko@r.postjobfree.com Holding Valid UAE license. Status: Married

PROFILE

An accomplished Information Management and Document Controller with over twenty years’ experience in the Oil and Gas sector, working with multinational Companies. Proven track record of successfully developing, implementing, and administering Electronic Document Control Systems to enable efficient working of multi-cultural project teams. Delivered Coaching and Training to EDMS users and built cohesive and effective document control teams through continuous mentoring of staff. Excellent understanding of the design process and its implications on the distribution, review, Approval, Storage and Retrieval of project data and documents. Set up systems for the document registration, database maintenance and electronic file management. A committed and hardworking Team-player with strong communication skills who enjoys challenges and work effectively in a team. KEY SKILLS

Information Management and Document Management

• Demonstrating more than 18 years of senior experience as a project and technical database and documentation specialist with all required skills. Extensive knowledge of several EDMS: Documentum, Aconex, Wrench, Assai, Petrocept, SharePoint and Team binder.

• Focal point for all Information Management matters

• Ensures alignment of Information Management system and work process are as per contractual requirement to manage data, documents and models.

• Work closely with the system administrators (SmartPlant, Aveva & Bentley/CAD) and periodically monitor the process of data transfers, validation, integrity and consistency.

• Monitor, control & register new tag requirements in the project.

• Increasing project management efficiency by developing new processes which enable cross referencing and facilitate the retrieval of critical data and documents.

• Enhancing project efficiency by maintaining comprehensive monitoring systems for all database and project documentation (Engineering, Procurement, Construction, Mechanical Completions, Commissioning phases documentation)

• Effective coordination with the Operations team to understand requirement and develop framework for warehousing real-time data & documents and archive for future use.

• Responsible for smooth and complete handover of Information Asset to Operations. Technical & Administrative

• Issuing and maintaining periodic reports, registers and engineering reference libraries in line with approved procedures.

• Contributing to effective project control by establishing and maintaining a complete listing of all project’s technical documents, specifications and drawings along with their current revision status.

• Controlling and issuing project documentation in line with ISO quality management systems. Personal

• Passionately perform with a high level of accuracy and meeting all deadlines in fast moving project environments.

• Building strong relationships between the Contractors and operational staff to ensure all contract obligations for all submissions are correctly quality assured. LEAD INFORMATION MANAGEMENT / DOCUMENT CONTROL SPECIALIST / LEAD AUDITOR (QMS) 2

EDUCATION & IT SKILLS

Bachelor’s degree in Commerce (B.Com) – Bangalore University, Karnataka, India Successfully completed QMS Training course for ISO 9001:2008 (Certificate Serial No. : QF/15/DU/7341) Qualified Internal Auditor for ISO 9001:2008 (Certificate Serial No. : IA3/15/DU/10333) Lead QMS Auditor: ISO 9001:2015, Certificate No. TVEQ03131014 Microsoft Packages: Word, Excel, Access, PowerPoint, Outlook, Adobe, Visio, Document Control: Documentum, Aconex, Wrench, Assai, Petrocept, Artesys Opidis Other: Team binder, E-room, SharePoint, Primavera P6 CAREER HISTORY

Lead Information Management & Document Control 2019-till date Sunny Hill Energy (Petroceltic), Sharjah

Working as part of a PMT, managing a 1billion USD EPC Contract developing a hydrocarbon reservoir in the Sahara, Algeria, the project consists of wells, flowlines, Central Processing Complex and export pipelines. The project is a Joint Venture between Sunny Hill Energy and Sonatrach. The job duties include:

• Establishing and delivering the Information Management framework and strategy and plan (Detail responsibility mentioned above in Key skills section)

• Monitoring and controlling valid tags of the project in coordination with the Engineering team.

• Manage the Contractor in setting up of the EDMS and provide required training and assistance to the Project Management Team.

• Develop the necessary document control manuals, processes and procedures, ensuring all users of the system are fully trained.

• Establish and implement document Control procedures for handling both internal and external documentation.

• Ensure procedure compliance both internally and externally.

• Responsible for document security and assigning required access.

• Liaise and provide support to the distributed PMT at design Office, Site and Head Quarters.

• Responsible to liaise with operations and other related departments to set direction and checks related to IM.

• Responsible to coordinate, plan, implement, control and close out IM activities through project and asset lifecycle.

• Act as a point of contact for all internal and external organisations with respect to document control issues.

• Responsible for Records Management, preserving and archiving documentation.

• Participate in internal and external audits as required. LEAD INFORMATION MANAGEMENT / DOCUMENT CONTROL SPECIALIST / LEAD AUDITOR (QMS) 3

Lead Information Management and Document Controller, 2013-2019 China Petroleum Engineering, Dubai

China Petroleum Engineering Co., Ltd., (CPE) Dubai specializes in Engineering Consulting, Engineering Design and Project Management for upstream development, oil & gas gathering and treatment systems, water treatment, power, buildings & infrastructure.

The job duties comprised:

• Reviewing and managing the project documentation during all stages of the engineering process.

• Liaising with the Client, engineering team, Vendors, Subcontractors & Construction teams to establish smooth Handover of database and documents.

• Manage the submittal of all project documentation from Proposal stage, through Feed to handover of Final documentation.

Major Achievements:

• Addressed issues related to documentation & EDMS that saved time and cost whilst improving accuracy.

• Established and implemented project specific procedures for document handling and final documentation preparation, in accordance with internal processes and Contract.

• Perform documentation planning, in co-operation with project planners, project team and product lines, to ensure optimum execution of project activities.

• Train and inform relevant people in project organization of the documentation procedures.

• Perform relevant document control processes for initiating, executing and closing out projects.

• Perform the work proactively, in accordance with policies and procedures, to achieve documentation quality as specified or implied by Contract documents and specifications.

• Contribute to improving document control processes.

• Participate in meetings, as required.

• Worked effectively in getting the company ISO certified.

• Involved in preparation, Review & approval, format Corporate Procedures for the Company.

• Handled and managed all company procedures.

• Monitor and support Document Control team in other relevant areas.

• Involved in setting up of EDMS for the company and developed all the folder structures.

• Provided required training to Document Control team

• Provided EDMS training to the new joiners as well as other as and when required.

• Conducted Internal Audits and managed Quality related processes at project levels.

• Established & monitored ‘Management of Change’ processes of projects.

• At project level, delivered all critical documentation for review and approval process and assured support for the team of engineers and avoided inertia on project delivery.

• Accurately managed revision control of documentation that helped to avoid inadvertent use of superseded documents.

• Managed a team of 6 members.

LEAD INFORMATION MANAGEMENT / DOCUMENT CONTROL SPECIALIST / LEAD AUDITOR (QMS) 4

Projects Handled

• Project: EPC of BAB Integrated Facilities Project; Client: ADNOC Onshore

• Project: BGC Rehabilitation Projects

• Proposal: Provision of EPCC for Oil Train 3,4 & 5 for Petronas Carigali Iraq Holding B.V.; Client: Petronas. April to July 2017

• Project: Train 3 of Wara Pressure Maintenance Project; Client: Kuwait Oil Company (K.S.C) July 2017 onwards

• Project: Produced Water Treatment for West Qurna Phase 1; Client Exxon Mobil (CPECC) Nov 2015 onwards

• Project: Water Management System for Petronas Carigali Iraq Holding B.V., Garraf Operations, Client: Petronas Sept 2015 onwards

• Project: Corporate Operating System Procedures (COS): Dec 2014 to July 2016

• Project: FEED for Cost Estimation for Bin Umr New Crude Oil Depot, Iraq Client: SCOP July 2015 to Nov 2015

• Project: EPCC for Oil Gathering Facilities Phase 1 Project, Iraq, Client: Petronas Jan 2015 to Sept 2015

• Project: Feed & Proposal for West Qurna I Project for Produced Water Treatment, Client: CPECC Dec 2014 to June 2015Project: Engineering Services for 200K Development Project, Iraq, Client: DNO International Oct 2014 to Feb 2015

• Apr 2014 to Nov 2014 - Project: Proposal for Water Injection System For Petronas Carigali Iraq Holding B.V., Garraf Operations, Client: Petronas

• Project: EPCC for Expansion of Offsite 1 (GA-1, GA-4) & Offsite 2 (WP-B) for Petronas Carigali Iraq Holding B.V. Garraf Operations, Client: Petronas Jan 2014

• Project: FEED for Halfaya CPF2, Iraq, Client: Petro China. Senior Document Controller / Document Controller 2005-2013 Petrofac International, Sharjah

Petrofac is a leading service provider to the oil and gas industry. It designs, builds, operates and maintains oil and gas facilities. My responsibilities involved:

• Establishing and maintaining an effective document control processes, procedures at project level.

• Acting as the focal point on documentation for Client, Vendor, Sub-Contractor.

• Managing the Document Control system from initiation to final handover of project documentation. Major Achievements:

• Develop and implement project document control systems.

• Establish and implement archiving plan, securing information in hard & soft copies, setting and maintaining accurate filing system both electronic and hard copies.

• Assign numbers to vendor documents in line with specified procedures and then liaising with IT for project specific requirements.

• As a core team member, responsible for receiving, logging & distributing all technical documents to and from parties until compilation of dossiers.

• Liaising with Project team, various departments and other internal/external stakeholders until completion.

• Produce and maintain document progress reports.

LEAD INFORMATION MANAGEMENT / DOCUMENT CONTROL SPECIALIST / LEAD AUDITOR (QMS) 5

• Ensuring all Document Control activities are compliant with ISO 9000 standards.

• Represented Department on Internal and External activities

• Support project control departments in the preparation of weekly/monthly progress reports, manpower histograms, S-curves, performance analysis etc.

• Coordinate with site planning personnel in order to gather vital inputs to project progress reports.

• Coordination of various meetings such as project review meetings, meeting client & vendors throughout the duration of the project and finally for proper understanding of final dossier.

• Assist in preparation of and compilation of documents pertaining to proposals. Projects Handled

• RAG and Flare Gas Mitigation, Client: Qatar Petroleum (QP) April 2005 to December 2005

• Kauther Gas Plant (Phase I), Client: Petroleum Development Oman (PDO) Jan 2006 to October 2007

• Hasdrubal Terminal, Client: British Gas (BG) November 2007 to June 2009

• Kauther Gas Plant (Phase II), Client: Petroleum Development Oman (PDO) June 2009 to March 2012

• EPC CPF Phase I, Client: Client: Gazprom Neft, Badra B.V. (GPNB) March 2012 to Oct 2013 Document Controller, Petrofac International, Sharjah 2000 – 2002 Project coordinator SNTTA, Sharjah 1999 – 2000

Executive Secretary, Bufalini Middle East, Sharjah. 1997 – 1999

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