Engineering Ltd Personal Assistant

PRISCILLA ANYANGU OTIENO

P.O. Box 434**-*****

Nairobi, Kenya

Tel: 072*-***-***

E-mail: ***************@*****.***

PERSONAL PROFILE

Date of Birth : 25th June 1975

Nationality : Kenyan

Marital Status : Single

Career Objective : Looking forward to challenging and enriching role in the field of procurement and strengthening the overall organizational performance that drives towards streamlining procurement structures.

PROFESSIONAL SKILLS

Over 10 years experience in Procurement &Logistics

Ability to communicate and supervise junior staff.

Expertise in various facets of procuring materials from national and international markets.

Successfully implemented procurement process including training of internal staff on procurement lifecycle.

Proficiency in MS Office. Ability to build and manage teams.

Member of Chartered Institute of Purchasing and Supplies (MCIPS)

WORK EXPERIENCE

2012 – To date : TECHNOLOGY ASSOCIATES (EA) LTD

Position : Procurement & Logistics Coordinator

Reporting to : Executive Director

Responsibilities:

Coordinate the procurement, receipt and verification of supplies, warehousing and inventory management

Ensure that orders both internal and external are received and accurately processed on the system according to instructions and followed up with supplier and affiliates for timely dispatch.

Ensure that shipments arranged according to agreed Incoterm and are monitored according to projections with Sales and Marketing teams

Ensure required import and export documentation are issued or obtained from suppliers or Affiliate companies.

Monitor freight and ensure that order lead times are followed up to mitigate any issues that may come up promptly.

Provide advice on Incoterms and other compliance issues that are country specific e.g. pre-inspection.

Ensure that Invoices are issued correctly and Debtor invoices are received and are aligned with accounts

Involved in supplier selection, negotiation and awarding of contracts

Resolution of issues related to supplier performance in delivery of products or services.

Develop and cultivate a network of strong and lasting collaborative partnerships with stakeholders: Suppliers, Sales & Marketing, Transportation, clearing & forwarding agents and other agencies to ensure continuing relationship and support to the Company’s mission and strategic objectives.

Represent the Company at meetings, workshops and other forums to promote and articulate issues related to Logistics

Monitor and keep a timely record of lead times from suppliers and other affiliates to consolidation warehouse or customer directly in order to avoid any compromise of order dispatches as per customer needs and expectations.

Achievements:

Coordinated a country wide deployment of new estate of automated teller machines for equity bank

Negotiated 15% discount for all the automated teller machines spares from supplier Wincor Nixdorf.

Organized for Registration and acquired Certificate of Registration from SGS (Société Générale de Surveillance) Philippines to ensure that imports i.e. Automated Teller Machines and accessories from supplier in Germany i.e. Wincor Nixdorf, undergo speedy release from customs without undergoing physical inspection at the country of origin.

Established a computer spares ordering process that enabled the organization service the clients effectively and smoothly.

Feb 2000 – 2012 : TECHNOLOGY ASSOCIATES (EA) LTD

Position : Logistics Assistant

Reporting to : Logistics Manager

Responsibilities:

Providing administrative support to the Executive Director and Logistics department ie typing official correspondence, photocopying, answering to emails, assist visitors and clients on queries or refer them to concerned persons, control incoming and outgoing correspondence, follow up on outstanding payments for respective vendors from finance department.

Receive, ensure the accuracy and completeness, update, compile and maintain expense files, and records such as training requisitions, travel documents, client contracts, and logistics records.

Preparation of sales report at the end of each month

Make travel and accommodation arrangement, prepare purchase orders and submit to travel agent after approval for the tickets, organize for pickup and drop off at airport for the staff travelling.

Follow up for travel allowance with finance department and ensure it is done in time to facilitate travel of the respective staff.

Controlling & accounting for use of Company Petty Cash.

Maintenance of supplies ie stationery, printing paper, ensure faulty machine checked by technician.

Preparation of Purchase Orders, Goods Receipt Note, Delivery Notes, and follow up with Finance department to raise invoice, thereafter delivery of goods to client with necessary goods.

Inspection of goods received from supplier to verify the quantity, quality as per our purchase order.

Handling overseas requisitions, stock inventory and release of spares

Browse the website for information needed in placing orders with overseas suppliers

Perform other duties as may be required from time to time.

Nov 1997 – Feb 2000 : AZICON ENGINEERING LTD

Position : Secretary

Reporting to : Project Manager

Responsibilities

Receiving and making telephone calls on behalf of the organization

Taking minutes during meetings and distribution to respective attendees

Typing, Filling and retrieval of all Company’s confidential correspondence

Tracking consignments from overseas, clearance, and final deliveries to clients.

Maintaining stock and ensuring efficient supple of office stationery

Updating an organized filling database with easy retrieval

Receiving and directing correspondences and visitors to concerned persons

Maintaining petty cash for branch office.

PROFESSIONAL TRAINING

ON GOING : UNIVERSITY OF NAIROBI

Course Bachelor of Commerce

FEB 2014 : CHARTERED INSTITUTE OF PURCHASING & SUPPLIES

Course Diploma in Purchasing and Supplies (CIPS)

OCT 2006 – NOV 2007 : UNIVERSITY OF NAIROBI

Course : Diploma in Business Management

SEPT 1995 – JULY 1997: STRATHMORE UNIVERISTY (former Kianda College)

Course : Executive Secretarial

SEMINARS & MEETING ATTENDED

Sep 2008

2 days Meeting : WINCOR NIXDORF – Paderborn, Germany

Logistics, delivery and defective parts return claims process

Oct 2006 : HEWLETT PACKARD (HP) – Johannesburg, South Africa

3 days Training E- Part & CSN Training Seminar on parts (Part Two)

June 2005 : HEWLETT PACKARD (HP) – Johannesburg, South Africa

4 days Training E- Part & CSN Training Seminar on parts (Part One)

Nov 1999 : BRITISH COUNCIL – Nairobi, Kenya

2 days Training Business Communication Skills

COMPANY AWARDS

2006 : Efficient spares management & warranty fulfilment

REFEREES

1.Margaret Amayo 2. Maxwell Onyango

Personal Assistant Human Resource Manager

SGS Kenya Ltd Technology Associates (EA) Ltd

Victoria Towers, 2nd Floor P. O. Box 434**-*****

P.O Box 72118 Nairobi Tel : 073*******/ 072*******

Upperhill, Kilimanjaro ave, 00200 Nairobi Email: ********@******-**********.**.**

Tel +254-******* / 072*-******

Email: ********.*****@***.***

3.Tawanda Wenyika

Business Development Manager (Financial Services)

Technology Associate (EA) Ltd

P. O. Box 434**-*****

Nairobi

Tel: +254-********* / 3746340 / 073*******

Email: ********@******-**********.**.**

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