Curriculum Vitae

Coreen van Tonder

060-***-****

PERSONAL DETAILS

Date of Birth 27 March 1969

ID number 690-***-**** 089

Nationality South African

Languages Afrikaans, English

Marital Status Married

Email Address adnv2d@r.postjobfree.com

Availability Immediately

Computer / Software Proficiency

Microsoft® Excel (spreadsheet, tables)

Microsoft® Word

Microsoft outlook 2010

PowerPoint

SAP R4 / 46D, E-Procurement System (PS6)

Educational Background

Tertiary Education

Institution Kumalogreen Training

Secretaries MBA

Year Completed 2004

Certificates / Short Courses / In-house Training

Financial Fitness (Corporate, Personal)

Environmental Awareness

SAP 6 R4

E-Procurement Version 4.0 Production/Buying

Siemens Switchboard (2000 extensions)

Hi-Com 300 attendant console, AC Budget reports

Secondary Education

Institution High School Elsburg – Germiston

Highest Qualification Grade 12 (1983 - 1987)

Subjects Afrikaans (1st language), English (2nd language)

Business Economics, Accountancy, Home Economics, Typing

Work Experience

Company Prime Logistix - JHB

Position Administration Clerk

Period May 2015 – April 2020 (Retrenched during Covid pandemic period)

Duties

HR - Keep HR database up to date, Update staff detail in files, open new files

Assist in recruitment process – Advertise / receive application, arrange interview

Leave – Receive leave forms, make sure type of leave and available days is correct, get approved signature from Manager, capture on spreadsheet – mail to HO

Wages – weekly: check trip sheets, overtime and deductions – capture on spread sheet, import clock times every morning on Unique Clock system, end of each week make sure all staff have worked 45 hours if not check with supervisors, print payroll summary report and individual reports

POD’s – Receive POD’s for previous day’s deliveries and collections

Make sure all waybills are signed and have required attachments

Check for damaged or short delivered – inform risk manager

Scan POD’s to paper trail

Capture on spread sheet (POD returns) – mail to HO

Send original documents to HO

Queries regarding POD’s

Mail to customers required POD’s

Diesel slips – collect slips from drivers and cross border drivers

Check missing and wrong odo readings

Capture on spread sheet – mail to HO weekly

Order and buy – stationery / office furniture / groceries

Print 3rd party invoices and statements from RWS website, calculate cost, capture on spread sheet

mail to HO, month ends for payment

Send out customers statements and invoices

Capture damaged, additional and missing cartons from POD printouts - mail to branches for investigation

Send driver for collection of parcels

Capture tyre slips on stock control sheet

General Administration and Secretarial

Company St Joseph Care and Support Trust - Bronkhorstspruit

Position Executive Secretary to Director (Resigned – re-located to JHB)

Period Sept 2012 – May 2015

Duties

Providing administrative support to the Director:

(booking meetings, travel and accommodation arrangements, diary management (electronic and paper diary)– reply on mails on behalf of director, accept, cancel and arrange appointments – answering Directors calls – taking and relay messages, get files ready for meetings, print diary for the day

Preparation and distribution of agendas and minutes – compile Board Packs

(Board meeting, AGM, Committees meeting, Staff, Management meetings)

Respond to public enquiries, mails

Type file and take responsibility for confidential documents: (letters – KPI’s, appraisal outcome, warnings, appointment letters, PMS booklets and other) year planner, standby roster, Union letters, Retrenchment letters

Placing ads for new positions in local and other news papers

Office administration + (keys, laptops, projector, cell phones – keep record, keep in safe and issue)

Prepare presentations on Power Point

Communicate on all levels up to Board level, overseas and local Funders and volunteers.

Planning staff events

Carrying out specific projects and research (business breakfast, British Embassy volunteer work project)

Maintaining the condition of the office and arranging for necessary repairs

HR

Check printout for staff late comings, assemble excel report and present report to director

Keep track of and update all leave for staff, management and Director – update in files

Keep management personnel files up to date – confidential

Recruitment process – from advertising to interviewing

Queries – leave – deductions on pay – personal issues

Workman’s compensation

Financial

Handling claims – petrol, accommodation, entertainment

Managing / update inventory database – (office supplies and stationery) + Budget

Petty cash, + Recons

Check all payment requisitions received from finance clerk, before Director sign it off for payment

Reconcile fuel usage and all payments for each month on spreadsheet, communicate with bank, garage & drivers – Do EFT payments

Company Godrich Toyota (Temp)

Position Stock Control Clerk

Period 27 Nov 2011 – Aug 2012

Duties

Vehicle swops and invoicing

Tool & key control

Vehicle stock control

Posting creditors invoices

Queries on vehicle files

Petrol invoices, statements – reconcile

Typing, filing, faxing

Allocating accounts

Worked on Automate

Company Unitrans Freight & Logistics

Position PA to Regional Transport Manager (Contract ended)

Period Feb 2006 – 17 Nov 2011

Duties

Operational / Statistics / Procurement

Capture daily trip sheets of trucks on excel spreadsheet – capture totals of each week – at the end of the month do final report and send spreadsheet to manager for approval and to use for his budget.

File trip sheets

Arrange purchase orders and invoices for maintenance work

Receive supplier invoices, check against PO and validate, then obtain authorization signature

Forward signed invoices to creditors department for payment

Manage all creditors accounts – make sure payments happens

Liaise with suppliers regarding any admin queries

Check and maintain stock levels of PPE, re-order as required

Follow up on outstanding invoices

Manage list of open orders

Capture daily fuel usage for trucks and bakkies on excel spreadsheet – do month end report with totals – forward to manager for authorization signature

HR Administration

Recruitment – advertising in local newspaper / with recruitment agency – follow up on interviews, send new recruits for tests e.g. medical, arrange induction

Open new staff files, keep all staff files up to date / leave, copy payslips, all other documents - locked up

Complete recruitment documentation and send for HR department

See that new contracts and letters are signed, and send back to head office

Fill in leave application forms of approved leave, sick notes, capture leave applications – forward approved applications to HR

Discuss and help with personal problems, salary issues, all other problem one on one with drivers, admin ladies and cleaners

Identify absenteeism and irregular clocking habits, report to the manager

Post any vacancies and other notices on notice board

Obtain permits for employees, manage all employee and vehicle badges

Update organogram

Wages:

Check clock cards, calculate hours, capture on excel spread sheet

Preparation of weekly wages – deductions e.g. garnish orders, loans, overtime

Capture, print, hand out, put copy in files

General Administrative Duties

Supervision of the cleaners and admin ladies

Vehicle fines – see that it gets paid in time

Order stationary and other office supplies (tea & coffee, cleaning materials) as required

Control and reconcile petty cash

Workman’s compensation – fill in form, call hospital, send injured person with relevant documentation, follow up on payment

Diary management - arrange, cancel, change and update meetings for manager – discuss meetings for the next day every afternoon and get relevant files out for manager

Make travel arrangements and book accommodation

Do claims and check that correct slips is attached to claim forms

Answer phones & screen calls

Organise year end functions, workshops, meetings

Typing: letter, memo’s, confidential documents

Filling – up keep

EFT / cheque payments for outstanding accounts (Stationery, cell phone accounts, electricity, office equipment, cleaning equipment, all other accounts) + reconcile accounts

All other office admin

Resolving queries

Document management

Processing of receipts

Sending statements

Company Sasol Ltd

Position PA to General Manager (Resigned – re-located to Cape Town)

Period Feb 2002 – 25 Nov 2005

Duties

Assistant to Rehabilitation, Productions & Environmental Managers

Secretarial Duties

Travel and accommodation bookings

Typing – letters, minutes, policies, minutes, memo’s

Conference room bookings – in charge of

Organise functions, team building, yearly raft race event

Diary Management

Bookings, cancellations & updating of meetings

Preparation for meetings

Typing and forwarding memo’s

HR Functions

Updating staff particulars on SAP

Organigram

Update leave – sick, study, holiday

Sending of flowers for birthdays / when ill in hospital

Part of team for interviewing

Payslips, hand out and sort out any queries regarding payments

Wages – casuals & cleaning staff

Update monthly standby roster

Office Management

Reporting faults in offices, i.e. telephone, lights, plugs

Correspondence – fax /copy

Financial Duties

Ordering & controlling budget for stationery, cleaning products & safety equipment

Payments of accounts – cheque / cash

Reconcile accounts for divisions & phone for outstanding payments

Petty cash - R10 000 per week

Customer Relations

Receiving of visitors

Handle queries or refer to different managers

Telephone etiquette

Company Distell Ltd Stellenbosch

Position HR Administrator

Period June 2000 – Jan 2002 (Contract ended)

Duties

HR Admin

Administer HR-related documentation, such as contracts of employment, personnel files, personal info – keep up to date, (once a month, check sick notes, leave, proof for study leave)

Ensure the relevant HR database is up to date

Assist in the recruitment process, liaise with recruitment agencies, set up interviews and issue relevant correspondence, preparation of employee contracts and letters of offer/rejection

Do monthly spreadsheet with garnish orders, loans and all other debt, to be deducted from salary

Ensuring the execution of criminal record checks via e-Verify

Help with induction (give relevant forms for health checks, get it back and put in personnel file)

Compare sign in book with clock cards, check if hours are put in correctly

Work out hours worked from the clock cards, put in on spread sheet calculate and send in to H/O

Receive payslips for H/O, print payslips and hand out

Financial Duties

Dt and Ct clearances on SAP accounts

Reconcile accounts for department

Payments of accounts via cheque / cash

Handling of all account queries (short / late payments) Payment requisitions, Purchase Orders

Order and deliver promotional items – (within budget)

Communicate with overseas customers – take orders and sent statements – do recon on accounts

Help with organizing and preparing for Nederburg Auction – (work according to budget)

Company C.S.I.R

Position PA to Director

Period Nov 1993 – April 2000 (Branch in Paarl closed down)

Duties

Diary management – confirm, arrange and change appointments

Travel arrangements

Complete Quotations and drawings on CorelDraw

Faxes, typing, filing, telephone queries & messages

Customer liaison / visitors

Control & update ISO9002 data base

Handling of petty cash R5 000/week

Ordering & compiling new brochures and business cards

Ordering of stationery, office equipment, promotional items

Supervise 5 cleaning staff

Pay wages of casuals & cleaning staff

Organize functions

Company Stannic Ltd JHB

Position Fleet Consultant (Resigned – better offer)

Period March 1988 – Sept 1993

Duties

Vehicle training (reports)

Credit reviews on clients

Weekly updates and changes for vehicles (on system)

Faxes, typing, filing, telephone queries & messages

Customer liaison / visitors

Courtesy calls to clients once a month

Deliver new fleet cards and explain to customer, submit weekly report to manager on new clients

Administrative Skills

Administrative

Appointments

Correspondence

Event Planning

Filing

Meetings

Office Management

Scheduling

Taking Dictation

Taking Messages

Taking Notes

Travel Arrangements

Communications Skills

Answer Phone

Communication

Email

Greeting Visitors

Screening Calls

Verbal Communications

Written Communications

Financial Skills

Purchasing – budgeting (cleaning materials – office furniture – PPE- stationery)

Personal Skills

Confidentiality

Diplomatic

Discretion

Multitasking

Organization

Positive Attitude

Problem Solving

Professional

Self-Motivated

Time Management

Work Independently

Job References

St. Joseph Care and Support Trust

Smartryk Marshall

HR

013-***-****

083-***-****

Prime Logistix JHB

Martia Mukande

HR

010-***-**** ext. 203

074-***-****

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