PERSONAL DETAILS

Surname: Ajouhaar

First Name: Inshaaf

Race: Coloured

Gender: Female

Nationality: South African

Id Number: 806**-****-***

Address: ** ****** ******

Watergate Village

Lentegeur

7785

Contact Number: 083*******

Email Address: adnuld@r.postjobfree.com

Drivers Licenses: None

EDUCATION AND TRANING

Institution: False Bay College

Duration: January 2012 to June 2013

Qualifications: National Diploma in Business Management

Nated N4

Management Communication

Introductory Of Financial Accounting

Introductory Of Computers

Entrepreneurship and Business Management

Nated N5

Financial Accounting

Computer Practice

Sales Management

Entrepreneurship and Business Management

Nated N6

Sales Management

Public Relations

Computer Practice

Human Resource Management

Entrepreneurship and Business Management

School Attended: Malibu High School

Highest Grade Pass: Grade 12

Subjects:

English First Language Hg

Afrikaans Second Language Hg

Geography Hg

History Hg

Biology Sg

Business Economics Sg

Achievements: National matric Certificate with University Exemptions

EMPLOYMENT HISTORY

Company Name: EZ Shuttle – Shuttle & Transfers

Duration: 01 June 2018 - Present

Position: PA & Admin clerk

• Delegating work in Operations Director’s absence – such as getting a driver to get new vehicle parts, service kits and scheduling services for vehicles

• Maintaining management diaries

• Arranging appointments and organising meetings, including arrangements for venue and refreshments if necessary.

• Taking detailed telephonic messages and ensuring that they are relayed to the necessary parties.

• Filing and maintaining an efficient filing system.

• Implementing and maintaining procedures/administrative systems.

• Liaising with staff, suppliers and clients and ensuring that a record is kept of all important facts.

• Preparing letters, presentations and reports.

• Petty cash management ensuring that detailed records are kept together with all relevant slips and authorisations for such expenditure. Monthly reports need to be prepared on expenditure and claims to be made for re-imbursement of the float.

• Overall office upkeep and housekeeping. Ensuring that the offices always present the image of the company.

• Taking action points at meetings and transcribing of same. Distribution of minutes once authorized.

• Preparing packs for meetings and liaison with all the people who need to contribute to the packs. • Managing projects as per instructions from management.

• Assist with tenders and provide information as required by management.

• Preparation of board meeting, schedule diary invites and putting together the board packs. Ensure that arrangements are made for venues, refreshments etc. Also assist with the arrangements for special equipment is made i.e. Flash Boards, overhead projectors etc.

• Assist with arranging events, as per the requests of management.

• Assist with quotes.

• Filling out acknowledgement of debt documents for staff and drivers that is on request

• Co-ordination of management meetings, action items and follow up

• Amendments of documentations.

• Loading Clients on Admin System for TravelIT and amadeus

• Doing Monthly Overtime reports for the operations department.

• Capturing of new staff on system

• Assist HR with terminations and new contracts

• Doing Monthly Overtime reports for the operations department.

• Send off updated information inregards to new and old staff to HR – eg – Updated banking details

References

Name: Justin

Position: Operations Supervisor

Contact Number: 082-***-****

References

Name: Felicia

Position: HR Manager

Contact Number: 067-***-****

Company Name: Bidvest Steiner Pty Ltd

Duration: 02 January 2016 – 29 March 2018

Position: Branch Administrator

- Ordering Of Stock And Office Sundries, Dealing With Suppliers/Creditors And Raising Of Purchase Orders.

- Daily Capturing Of Siv, Srv And Grv’s Of All Stock Items And Liasing With The Store Controller On A Daily Basis To Ensure That The Correct Stock Items Are Captured On The Sytem.

- Responsible For The Branch Stationery, Pest Control Books, Business Cards, Brochures And Any Other Pre Printed Stationery Books. Also To Maintain The Register Thereof.

-Responsible For Stock Take – Procedures, Capturing Of Count Sheets During Stock Take And Investigate Variances After Stock Take

- Payroll – Overtime Capturing, Daily/Weekly And Staff Leave Forms, Annually, Sick And Unpaid

- Weekly Ad-Hoc/Maintenance Report To Regional Office

- Weekly Circulation Stock Count Report To Regional Office

- Assisting Senior Branch Administrator With The Monthly Dispense Reconciliation Of The Rental Assets

- Assisting Senior Branch Administrator From Time To Time To Understand And Learn Contract Administration

- Weekly Banking Of Cod And Cheques

- Filling Of All Captured/Complete Documentation

- Controlling And Handling Of Companies Cod

- Does Companies Banking On A Weekly Basis And Forward Journal Report To Gm And Creditor Controller

- Capturing Of Timesheets

- Responsible of Hireing & Renting for Staff Vehicles

- Capturing Of Vehicle Fines And Receipt It To Go For Payments

- Handling of Petty cash and processing petty cash claims

References

Name: Christo Bason

Position: General Manager

Contact Number: 021-***-****

Company: Clicks Head Office

Duration: 01st March 2015 till 31 December 2015

Position: Accounts Payable Assistance

Duties – Knowledge and Working on the Sap System

- Document Control – Scanning All Invoices into the System

- Emailing

- Handling of Suppliers Queries

- Goods Receipting – To Have Prove On the System That the Store

Or Supplier Had Received The Necessary Items.

- Matching All Invoices to See If All Details Are Correct

- Capturing All Invoices On The Sap System So That It Can Go For Payments.

- Creating Po’s On the System

- Looking Up Statements To Match With The Invoices That Comes From Suppliers To See If All Amounts Are The Same On Purchase Orders.

- Printing Invoices and Statements from Sap System

- Requesting Outstanding Invoices and Statements from Suppliers

- Re-Creating Po’s

-Handling of Petty Cash and Creating Purchase Orders

- Sending Out User Batches

- Update the Tracker System

- Send out Advertisement Documentation for Store Managers to Fill Out

- Contact of Centre Management for Rate Cards and For Cost of Advertisements

- Requesting Of Vendor Forms and All Finance Documentation for Payments to Be Made

- Drawing Up Of Staff templates for All Stores

- Courier of Samples for Relevant Store to Be Displayed

- Do Follow-Ups on Store Managers to Give Feedback If They Need New Staff in the Stores

- Ordering and Sending Off Uniforms to Stores

- Drafting of Sample Rosters That Will Take Place in Stores for the Entire Financial Year

- Editing Of Sop Manuals

- Analysing Sales Statistics and Marketing Cost for All Relevant Stores That We Deal With

- Sitting In On Marketing Meetings to Discuss Upcoming Events and Promotions

- Assist in Swot Analysis and Implementing Business Objectives As Well As Planning Around Growth in the Business

- Assisting In Drawing Up Strategic Planning For the Business and Planning Around Growth

- Participating In Assisting With Business Planning

- Screening of Successful Candidates

- Doing Reference Checks

- Booking of Interviews with Manager That Candidate Will Be Working Under

- Send off Contracts

- Doing Emps Checks To Check If All Relevant Documents Supplied By Candidate Is Legit

- Hr Payroll – Capturing All Employees Working Hours on Sap for the Week Supplied By Store Manager

- Preparing Journals

- Requesting Outstanding Invoices

- Allocating Outstanding Payments to the Relevant Cost Centre

- Dealing with Client Queries

- Sitting In On Meetings and Taking Minutes and Working on the Dinners Profile

References

Name: Elke Emmenie

Position: Accounts Travel Manager

Contact Number: 072-*******

Name: Vuyo Mbeshu

Position: Human Resources Recruiter (Sales)

Contact Number: 021-***-****

EMPLOYMENT HISTORY (CONTINUED)

Company: South African Bureau of Standards (Sabs)

Duration: December 2nd 2013 to 30 November 2014

Position: Office (Laboratory) Administrator

Duties: - Maintain and Control All Administrative Functions

- Sample Receipt and Registration

- Typing Of Client Reports

- Deliver and Post All Test Reports and Letters

- Updates the Tracking Systems

- Control Filling Systems

- Handling of Client Queries

- Faxing, Scanning and Emailing

- Creating Sample Roster / Calendar To When Sampling Should Be Taking Place

- Sorting Of Invoices & Sending Of Original & Pro-Former Invoices

- Matching Order(S) Numbers to Its Invoices That Client Sends

- Doing Follow-Ups on Client Queries

- Creating Purchase Orders from Head Office System

- Grv’s – Looking up & Processing of Invoice Numbers on System

- Sending Out Of Purchase Orders to Outsourcing Clients

- Doing and Sending Out Quotations Internally

- Procurement

- Daily Planning Of Workload and Consumable Usage

- Pricing For Samples That Need To Be Test.

- I Am In charge Of the Planning, Record Keeping and Organising of all Administration Related Matters in the Laboratory.

- Reception and switch board Duties When Needed.

- Experience Working On the JDE System

- Build Great Customer Services with Client

- Issuing External Quotations to Client

References

Name: Millicent Julius

Position: Laboratory Manager

Contact Number: 076-***-**** / 021-***-****

Name: Benita Nell

Position: Chemist/Test Officer (Water Lab)

Contact Number: 072******* / 021-***-****

Name: Muhsina Dollie

Position: Billing / Finance Clerk

Contact Number: 076-***-**** / 021-***-****

EMPLOYMENT HISTORY (CONTINUED)

Company Name: Anthony Richards and Associates

Duration: November 2007 to December 2011

Position: Debt Collector / Customer Services

- Handling of Client Queries

- Making Follow – Ups on Arrangements Made

- Capturing Of Client Details

- Taking Calls and Messages

- Doing Filling of Clients and the Company

- Great Experience of Ms Words, Excel, Outlook, Ms Access and Ms Data Base

- Contact Debtors and Implement Repayment Schedules and Terms

- Review Collection Queue to Perform Collection Activities

- Collection Activities Adhere

- Close a Specific Number of Collection Accounts Each Month to Meet Assigned Targets

- Ensuring That Client Receive Great Customer Services

- Ensuring Client Is Satisfied

References

Name: Chantal Thaylor

Position: Supervisor

Contact Number: 078-***-****

Name: Carlynn Whitaker

Position: Supervisor

Contact Number: 083-***-****

Name: Shaamielah Abrahams

Position: Supervisor

Contact Number: 074-***-****

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