ROHINI KRISHNAN

ADMIN HEAD / EXECUTIVE SECRETARY

adns5z@r.postjobfree.com

+91-805*******

Driven, proactive professional seeking Sr. Admin Manager position, to work in a progressive organization where my extensive experience can be fully utilized for the efficient administration.

SUMMARY

Self-motivated Management professional with extensive experience in leadership, strong people management, and Customer relationship skills. Resourceful Executive Secretary adept at co-ordinating international travel, organizing large scale meeting, and managing Administration. Highly self motivated with a solid work ethic. Skilled at multi tasking and maintaining a strong attention to detail.

SKILLS

Management

Administration

Human Resource

Time Management

Business Correspondence

Negotiation

Problem Solving

Statistics

Delegating Tasks

Adaptability

Customer Service

Web Design

MS Word, Excel, PP

Social Media Mkt

JDE, TEAM, OAS

Nauticus

EXPERIENCE

Apr 2018 - HR / Admin Manager

Present Supreme International Trading, Bangalore, India

Manage recruitment cycles as an impactful talent advisor: Conduct intake meetings, manage passive and active candidates, schedule and conduct interviews, partner with the hiring manager on hiring decisions and ensure successful closure.

Ensure recruitment within stipulated budget / sanction / timelines

Ensure effective working of Time office, Wage Salary administration, plant administration, deal with appropriate agencies like security, housekeeping, contracts other service providers.

Developing, analyzing, and updating the company’s salary budget, company’s evaluation program

Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary.

Manage staff, preparing work schedules and assigning specific duties.

Direct and coordinate activities of businesses or departments concerned with the production, pricing, sales, and/or distribution of products.

Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement.

Keeping track of all payments and expenditures, including payroll, expenses, utilities, advances, purchase orders, invoices, statements, etc.

Feb 2015 – HR / Office Manager

Feb 2018 Flex Tech – Dubai –UAE

Establish office operational standards and procedures, measure results against standards, develop and implement necessary adjustments.

Update recruitment status in terms of vacancies per department as well as update on the status of the shortlisted candidates.

Sourcing CV’s, Screening CV’s, run a Behavioral Interview along with the department head.

Manage on-boarding – preparing offer letters, employment documentation and induction programs.

Coordinate with PRO for the process of visas, medical, emirates id.

To review financial statements, purchase and keep a track of the same.

Prepare and handle all Business correspondence and other tasks from MD’s Office

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

Review and analyze reports and requests, summarize information; prepare monthly reports, expenditures as required.

Organize travel schedule including visa arrangements, flight booking, hotel accommodation.

Prepare invoices/delivery note, manage petty cash, cheque, online transfer payments, employee salary (WPS), deliver documents to bank etc.

Reading and analyzing submissions, letters, agendas and determing significance, routing to appropriate personnel in a timely and efficient manner.

Ordering and maintain inventory of stationery, equipment, and other consumables.

Maintain logbooks and records on assigned vehicles.

Prepare reports, presentations, maintain documents & records

Schedule appointments, organize meetings, maintain appointment diary.

Ensure smooth running of daily office activities and effective communication with the staff.

Jul 2011 – HR / Executive Secretary

Dec 2014 Manav Industries FZE, Sharjah – UAE

Develop & maintain a proficient e-filing & archiving system to ensure protection & confidentiality of documents.

Maintain office efficiency by planning and implementing office systems, layouts and equipment procurement.

Sourcing CV’s, Screening CV’s & Sending CV’s to department heads

Arranging Interview appointments with department heads & Assist in shortlisting the candidates.

Coordinate with the PRO regarding processing of visas, and pursue best medical insurance for employees.

Organize office operations and procedures; initiate amendments as required.

Organize meetings, record accurate minutes of meeting and summerise key information and action points.

Manage diaries in a proactive and efficient manner; hotel booking & travel itineraries.

Collaborated and developed Reports/chart/presentation for monthly sales & marketing growth.

Liaise with customers; agencies for logistics purposes.

Collecting, analyzing, evaluating and accounting the information in order to increase productivity of sales.

Ordering and maintaining stationery and equipment supplies.

Oct 2008 – Executive Secretary to VP Development

Nov 2009 MAF Properties LLC., Dubai – UAE

Acted as the point of contact between the executives and internal/external clients.

Scheduled meetings & appointments and prepare & distribute minutes.

Handled requests and queries appropriately,

Holds the distinction of preparing the presentations / reports / charts / agreements as per the requirement.

Coordinating and facilitating the executive’s calendar to arrange meetings, appointments and conferences.

Took instigative and structured approach in preparing LPO and developing report in travel expenses.

Liaising with consultants / other departments.

Streamlining the office operation through co-ordination, Self Correspondence & Emails.

Manage on-boarding, employment documentation and induction programs.

Building positive relationships with external vendors and negotiating good rates for the Corporate.

Organise proper filing and record management systems to ensure that records are accessible with ease.

Handled all personal correspondence/renewal of memberships/banking related etc. or any other duties assigned by VP.

Mar 2006 – In-House Sales Co-ordinator

Sep 2008 Parker LLC (USA), Dubai – UAE

Liaison with H.O. & Clients to ensure proper communication and reporting practices.

Thorough professional with detailed and comprehensive knowledge in the preparation of Sales Order and Purchase Order, invoices/delivery notes, monthly sales revenue report, etc.

Overseeing the functions pertaining to stocks operations.

Played a vital role in coordinating with

oPort customs for clearance of goods.

oLogistics Co. for the shipment.

Provided administrative support, managed self correspondence & emails.

Pivotal in follow up of the payments with the customers.

Managing relationships with existing key customers.

Collecting, analyzing, evaluating the information in order to increase productivity of sales.

Update customer’s feedback to the senior management and take proper action.

May 1998 – Executive Secretary

Aug 2005 Det Norske Veritas AS, Fujairah – UAE

Spearheading work pertaining to self correspondence & emails operations.

Managing calendar, schedule appointments/meetings with internal & external.

Assisted the management by developing the detailed and well developed minutes of meeting.

Administering the entire function related to accounts, development of accounts report till invoicing to client.

Improvised the business relation through proper coordination with Ship Agents/Clients/H.O.

Took sincere effort in development and preparation of monthly revenue analysis report and month end survey log sheet report.

Developing presentation, quarterly report/chart, statistics report, etc.

Ordering and maintaining stationery and equipment supplies.

Handling petty cash and expenses.

Maintain hard copy and electronic filing system.

Feb 1994 – Sales Administrator

Nov 1997 Fine Hygienic Paper Co. Jebel Ali, UAE.

Developed and synchronized all related L.C documents for Exports Department.

Grounded all the customs clearance documents for the Jebel Ali Free zone Port.

Provided executive level support by handling quotation & self correspondence.

Established a cordial relationship and rapport with the customers.

Took structured and meticulous approach in managing all records pertaining to sales.

Proactive in supporting the administration by conducting proper research in the development of monthly sales analysis report and invoices for the sole distributors.

Collaborated and developed chart/presentation for monthly sales & marketing growth.

EDUCATION

1982-1985 Bachelor of Arts (Economics)

Mangalore University, India.

1988-1989 Diploma in Computer Science (Programming)

Guru Softech Institute, Bangalore, India.

2005-2005 Certificate course in Hardware/Networking

Satya Computer Institute, Bangalore, India.

2018-2018 Certificate course in Digital Marketing

Sketch Career Institute, Bangalore, India.

ADDITIONAL CERTIFICATE COURSE

DNV Dubai - OAS & Team (Accounts)

DNV Dubai - Nauticus & Elrep (Shipping)

MAF Dubai - JDE & Fire Safety

PERSONAL PROFILE

Date of Birth : 1962 Jun 30

Marital Status : Single

Linguistic Ability : English, Hindi, Kannada & Malayalam.

Holding Valid UAE Driving Licence

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