Personal Assistant Executive Secretary
Resume:
LIZA PRETORIUS
PERSONAL ASSISTANT/OFFICE MANAGER/EXECUTIVE SECRETARY
PERSONAL DETAILS:
ID NUMBER: 740**********
Address: Reefhaven, Roodepoort
Driver’s license: Code 8
Tel: ++276********
Email: adnrlw@r.postjobfree.com
STRENGTHS/SKILLS
Computer literate
Communication
Research
Reliable and professional
Leadership
Problem solving
Trustworthy
Adaptability
Organized
Time management
Team player
Fast learner
Motivated
Work independently
Deadline orientated
Ability to follow oral and written instructions
Excellent interpersonal skills
Analytical and problem solving skills
Decision making
Attention to detail and high level of accuracy
Computer skills including spreadsheet, word-processing programs and email at a highly proficient level
Stress and time management skills
Honest and trustworthy
Respectful
Possess cultural awareness and sensitivity
Be flexible
Diplomacy and professionalism
Liza Pretorius
CV continued
REFERENCES
Deon de Koker
Financial Director/Owner
SSU Shipping
Thea Minnie
A&J Transport
Melitta Openshaw
Chamber of Commerce & Industry
Marius Jooste
AMEX
Gawie Booysen
Customs and Excise
EDUCATION
Grade 12
Hoërskool Die Adelaar
National Diploma Executive Personal Assistant Level 6
COURSES
Book Keeping up to trail balance
Customs and Excise Orientation Course
Module 1: Container Examinations
Pre-Excise Course
Microsoft Excel I, II, Word,
Emailing & Internet
Service Excellence and Customer Liaison
Certificates of Origin and Other Documentation
Import & Export Management Certificate Course
Export DOCS Export Software
Trade Promotion for South Africa in Japan
Export Orientation Facilitation Course
CBI BSO-Fame XV11, 2007 in Netherlands – Exports to EU Markets
CCPIT Trading with African countries – In China
EMPLOYMENT HISTORY
MISTY HILLS COUNTRY HOTEL, CONFERENCE CENTRE AND SPA
Executive Personal Assistant to the General Manager
12 October 2018 – Current
Attend, accurately record and transcribe minutes of meetings
Transcribes and communicate information from the GM to the HOD’s.
Word processes all letters, documents and proposals.
Records and distributes all incoming mail promptly, correctly and efficiently, likewise processes all outgoing mail.
Records messages correctly.
Files all correspondence in an effective systematic standardized manner that is easy to retrieve.
Ensures that administrative offices and or general work areas, including but not restricted to reception area are kept clean, neat, tidy and organized.
Gathers and records statistical information and data for reporting purposes requested by the GM
Greet and assist visitors to the GM in a courteous manner. Deal with problems or complaints.
Ensuring that enquiries, messages, are dealt with courteously and efficiently.
Recording & analyzing maintenance job cards process.
Ensuring accurate and timeous submission of all reports and administrative work.
Administrative duties including and ensuring that all administrative related files are up-to-date at all times.
Attend to the wild birds
Vehicle bookings
Administer Petty Cash
Compiling the roster template for all managers in the departments.
Compiling of the management roster for the week, after receiving departmental rosters
Keep updated report on management off days
Prepare weekly wage request for Gardeners.
Compiling the Duty Managers roster for the Duty Managers
Compiling birthday cards for all staff members and distribute it to staff on their birthdays
Ordering of stationery for the GM’s department, ensuring replacement stock is ordered timeously.
To ensure that all administration is handled efficiently, systematically and filed or sent to the appropriate department without delay.
Assisting in Printing marketing fliers for all specials to be distributed
Assist GM with all his filing
Compiling / assisting in quest questionnaires in different departments
Compiling of new forms as needed – gate passes/attendance registrar/ etc.
Giving out gate passes for any staff member who is removing items from the premises (co-signed by the GM.)
Assisting with Gardeners and gardening requests / doing weekly casual wages requests and casual wage requests.
Assisting with weekly flower orders
Assisting with all GM office PO’s, Requisitions etc.
SSU
Shipping Services Pty Ltd
Personal Assistant to Financial Director and Operational Director
AUGUST 2017 TO OCTOBER 2018
Acting as first point of contact
Email management
Screening and direct calls
Preparing correspondence on behalf of Director
Diary management
Organizing meetings
Travel arrangements
Attending meetings on Directors behalf
Minute taking
Managing and reviewing filling and office systems
Typing documents
All administration and office duties
Emailing invoices and follow-up on payments
Sourcing and ordering stationery & office equipment
Petty cash management
Completing of Refund dockets
Assist anting the financial director in preparing monthly financial auditing
Paying accounts and suppliers via banking system
Arranging overseas payments
A&J TRANSPORT
AUG 2016 – AUGUST 2017
PERSONAL ASSISTANT & OFFICE MANAGER
Acting as first point of contact
Email management
Screening and direct calls
Preparing correspondence on behalf of Director
Diary management
Organizing meetings
Travel arrangements
Attending meetings on Directors behalf
Minute taking
Managing and reviewing filling and office systems
Typing documents
All administration and office duties
Emailing invoices and follow-up on payments
Sourcing and ordering stationery & office equipment
Petty cash management
Ordering stationary and all other office equipment
CHAMBER OF COMMERCE AND INDUSTRY
AUG 1995 TO OCT 2008
OCT 2009 TO JULY 2016
TRADE MISSION COORDINATOR & CERTIFICATE OF ORIGIN SUPERVISOR
Email Management
Screening and directing of calls
Diary management
Event planning
Travel arrangements
Attending events/meetings
Minute taking
Conduction research
Preparing presentations
All administration and office duties
Sourcing and ordering stationery and office equipment
Project Management
Reception duty
Supervisor for all Certificates of Origin
SA Customs and Excise matters
Export and Import documentation
DEPARTMENT OF CUSTOMS AND EXCISE
SEPT 1992 TO JULY 1995
CUSTOMS AND EXCISE OFFICER
Data capturing
Account Management
Administration Duties
Completing and processing of refund jackets
Managing Samples
Checking and filing of manifests
ATA Carnets
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