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Z A H I D A

Mobile: ********

Email: adnr8s@r.postjobfree.com; adnr8s@r.postjobfree.com

C/o Mr. Aslamayaz Khan, AL Zayani Trading Co. P.O. BOX 41, SAFAT, 13001, KUWAIT.

OBJECTIVE

EXECUTIVE / ADMINISTRATIVE SECRETARY

I have over 18 years of experience in a secretarial field and intent employment with an internationally recognized professional organization where I would get the opportunity to use my administrative skills and work as a team.

PROFESSIONAL EXPERIENCE

21 April 2001– 15 Feb. 2020

Project Administrative Secretary

Seconded to Bureau Veritas (Petroleum Service Co.)- Third Party Inspection Company, Ministry of Electricity & Water M.E.W), South Surra, Kuwait. P. O. Box 12, 54 SAFAT; Code: 13001 Kuwait.

BV-MEW Tel/Fax: 25371000 Ext: 5165;

BV-MEW Tel.: 25295000/1000 Ext: 14487

Duties – - Secretary to the Senior Surveyor-In-Charge (Project Manager) with Office Management and Administration responsibility that covers wide range of work that includes and not limited to:

- Handling Self correspondence and Emails;

- Provide office and clerical support to currently 32 Nos. engineer surveyors.

- Weekly and monthly data entry of all surveyors submitted Timesheet for survey jobs completed with submitted Visit Reports that are first hand reports of onsite inspections of equipment.

- Preparing a Monthly Survey Summary Reports from surveyors’ summary reports submitted.

- Preparing covering letters for Certification and Reports on Final Survey completion work of industrial equipment carried out by surveying engineers for submission to client MEW;

- Liaison with the M.E.W. – meet MEW Technical Dept. query and requests, register BV letters and collect mails at MEW; Liaison with MEW Contract & Tender Dept and Financial Dept. for BV monthly invoice updates.

- Preparing letters to arrange entry passes for surveyors to various Power station sites etc.;

- Preparation of monthly Invoice letters to be sent to various six (6) Power Station, Technical & Project plant sites for M.E.W for their approval attached with surveyors visit reports;

- Management of office affairs- maintaining Job Control Book and Daily Survey Workbook, maintaining office Filing System; Leave applications, Joining reports etc.

- Maintaining re-order level of stationery and office equipment supply

- Operating and handling troubleshoots of minor networking and office equipment functions-Facsimile, Scanner, Computer, Photocopier, Digital Camera Etc...

- Maintaining and updating ‘BVICON’ a customized Database(Microsoft Access) containing data of Survey/inspection, Certificates/Reports and records of Industrial Equipment – Power Station Boilers, Air Compressors, Air Receivers, Industrial Boilers, Cranes and other Lifting Gears, Lifts & Escalators and other lifting equipment, Welder Qualifications, Hot water heaters and other equipment e.g. Tanks and Pipes etc., owned by M.E.W and other Ministerial and non-Ministerial bodies throughout Kuwait.

- Assist surveyors in preparing & formatting documents for Training Course & presentation related with various Lifts, Cranes and other lifting appliances. Page 2 of 4

February 2000 – 20 April 2001

Project Executive Secretary

Nokia Networks (Future Communication Co.)

Dajeej Area, Bubyan Complex, Ground Floor,

Farwaniya 81027, Kuwait Tel: 4342110 Fax:

4342140.

Duties – Secretary to the project manager and to provide administrative support to designated staff with in the group. Diary management and organizing meetings including catering venues etc.; Arranging and obtaining authorization for Leave approvals, Course approvals, preparing presentations, correspondences and other documents as required. Managing Expense Claims, dealing with invoices. Office goods order; Arranging visa for project engineers and management staff for Kuwait and abroad; arrange Hotel accommodation and transport. Managing general office correspondence through Internet E-mail and Facsimile; maintaining central filing system; Liaison with facilities etc, other organizational issues.

June 1997- January 2000

Project Secretary

Seconded to Lloyds Register of Shipping,

Industry Division, Ministry of Electricity & Water, South Surra, Kuwait. Responsibilities all secretarial work- Handling office correspondences; Preparing Final Survey Certificate for eight (8) engineers, Petty cash A/C’s and Cheque A/c’s Handle office supply, PC operation and database maintenance etc. Handling traveling arrangements of engineers and their clerical work etc.

1994 – 1996

Administrative Asst. Cum Secretary

Vama / Mitwa Fabrics Pvt. Ltd., 5/C Mittal Estate, Gala No. 205, 1st Floor, Andheri Kurla Road, Andheri (E), Bombay 59, India.

Secretary/Computer Operator- Database Management of Sale/Purchase, Bill Receivables and Bill Payables Printouts and Handling Correspondences. 1993 – 1994

Junior System Executive

Institute of Computer information & Technology (I.C.I.T) A-I Sheetal Swar, Sheetal Nagr, Mira Road (E), Bombay– 401107, India. Computer Course Councilor and Coordinator, Computer Instructor and Exam Paper Preparation.

1989 – 1990

Teacher

Indian School, Salmiya, Kuwait.

Primary Teacher for Islamic Studies, Sports & Games. Page 3 of 4

ADDITIONAL PROFESIONAL ACTIVITIES

July 1997 – September 1997 (Part Time)

Computer Course Instructor

Gulf Center for University Education, Fisheries Bldg. 8th Floor, Sharq, Kuwait. Microsoft Packages & Software Languages.

EDUCATION

07 JULY 2020 – OCT. 2020

International Institute of Computer Science & Administration-ICSA Maliya, Kuwait City Panasonic Tower 8th Floor

Tel: 22467301, Mob: 99302850

adnr8s@r.postjobfree.com Or adnr8s@r.postjobfree.com

Professional 3M Graphics Designing Certificate Course

-Adobe Photoshop CC 2019,

-Adobe Illustrator 2019,

-Adobe InDesign 2019

-& CorelDraw 2018.

1992 - 1994

National Institute of Information & Technology (N.I.I.T.), Mumbai, India. DIPLOMA IN ADVANCE SYSTEM MANAGEMENT (Computer Software).

1994 – RDBMS System- FOCUS, Sybase, Case Tools, Intor to Artificial Intelligence (Expert Systems), Window 3.1.

1993 – Unix Operating System, Programming in ‘C’

1993 – Micro database, Spreadsheet, Programming in Dbase III Plus.

1992 – Programming Logic & Technology, Structured Programming in COBOL.

ADDITIONAL SOFTWARE KNOWLEDGE:

Microsoft Office- WINDOWS XP, MS-OFFICE 2003- MS-WORD, MS-EXCEL, MSPOWERPOINT, MS-OUTLOOK, MS-ACCESS(Interactive &

Programming), COROLDRAW, FOXPRO 2.5(Interactive & Programming), WordStar 7.0, LOTUS 2.1 & 2.2, QUATTROPRO 5.0, QUICKEN 3.0, WordPerfect 3.1, INTERNET OPERATION & Intro. To HTML Programming.

1990

Kuwait Computer Studies Center (K.C.S.C.), Salmiya, Kuwait. PERSONAL COMPUTER & THEIR APPLICATIONS CERTIFICATE. 1989 – 1992

Maharashtra College, Bombay, India.

BACHLOR OF ART DEGREE (ECONOMICS).

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1972 – 1987

INDIAN SCHOOL, KUWAIT,

Higher Secondary Education.

ALL INDIA SECONDARY SCHOOL EXAM (AISSE); CENTRAL BOARD OF SECONDARY EXAM (CBSE), DELHI.

PERSONAL INFORMATION

MARITAL STATUS:

NATIONALITY:

PLACE OF BIRTH:

DATE OF BIRTH:

RELIGION:

DRIVING LICENSE:

MOBILE:

EMAIL:

Married.

Indian.

Kuwait.

28th August 1968.

Islam.

Kuwait & Indian

99217518

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& adnr8s@r.postjobfree.com

LANGUAGES

• Excellent command in Written and Spoken English & Hindi.

• Good Knowledge of Reading and Writing and Speaking in Arabic. REFERENCES

Will be provided on request.

N/B: I assure you that I will render my services with the entire endeavor combined with all my knowledge, which is in my command.

I hereby certify that the above-mentioned facts are True & Correct to the best of my Knowledge.

ZAHIDA BI. MOHD. YASIN KAZI (Mrs. Zahida Bi A. Khan)

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