Rebecca Caruana

PO Box ** Lovettsville VA. ***** Phone: 571-***-**** adnoeo@r.postjobfree.com

CAREER FOCUS

Results oriented, self motivated professional with experience in the management and co-ordination o f multiple projects and activities within the financial field. Seeking a finance or administratively-related position in a dynamic enterprise.

PROFESSIONAL EXPERIENCE

WFR Technology, Lovettsville, VA 2016-2017

Personal Assistance to President

Responsibilities:

Drive President around

Manage Farm and land the President lived on

Taking care of President’s two young children

Taking care of President’s live stock

Helping the financial spending and shopping

The President of the company is visually impaired. Helping the president of the company with daily life activities and becoming her eyes to get through her day. I started working for the President of the company in Winter of 2016 right after she has shoulder surgery. I worked only on the weekends for her for about a month before going full time for her in 2017.

U.S. Securities and Exchange Commission, Washington, D.C 2009 -2013

On Contract for Protiviti Government Services

Lead Accounting/Auditing Analyst

Responsibilities:

Manage a team of 11 people to help in the support of the Office of Financial Management.

Account specialist to support the Office of Financial Management team.

Assisting in the back log and clearing of dormant accounts.

Auditing and Verifying accounts

Tracking notification letters, status and processing all requests to receive monies

Entering information into SPS Financial, Edgar Momentum database.

Calculating and Verifying Filing Fee’s that have been submitted to the Office of Financial Management.

Documenting and Assisting with the policy and improving back log reduction process.

Assist in the new hire process on site 725 form and background clearance for badge

Assist in training of all new hire’s

Implemented a metric’s system

Tracking each tasking and level completed

Conduct a bi weekly status report and meeting for Chief Officer and team

Skills

SPS Financial System Edgar Momentum Financial Database

Edgar Filing Database Basic knowledge of Finance and Accounting Principles in OFM

Excellent personal skills

Achievements:

Made recommendations to help improve the process

Joined the team as an accounting specialist and have been promoted to team lead.

Successfully manage a team of 11 on daily and upcoming tasks

Reduced the number of dormant back log accounts

Teneo, on Contract for Account Temps Herndon, VA 2009 - 2010 Office Manager and Accounting Specialist

Responsibilities:

Answering phone and processing license keys for the Technical team

Ordering of new license keys and Bedrock servers

Processing all Credit card payments

Depositing all checks

Payment to call vendors and employees

Month ending Reconcilia tion on all Vendor and Bank accounts

Purchasing all supplies for the company

Ran back ground checks on all companies

Sent out information to help with Global Marketing

Communication between UK office and US office

Skills

Peachtree Software Bedrock Servers

SMS Software Dun and Brad Street reports

Back Ground checks on all companies

Achievements:

Reduce the outstanding accounts owed to the company

Was promoted to marketing assistant and account manager

Set up a metric’s system to be used on both US and UK companies

Achievement Goal database set up for both teams for year-end goals

AOL LLC, Dulles, VA 2004 thru 2008

Accounting Analyst (2007 – 2008)

Responsibilities:

Produce and interpret financial analysis to identify cash flow improvement opportunities for such items as parked invoices, unapplied credit memos, remit issues, and vendor set up issues which create uncollected payments that negatively effect bottom line cash flow

Determine cause of variances through research using business contacts and systems, recommend appropriate actions/adjustments, and identify trends.

Communicate with various departments to resolve issues

Support monthly closing activities, including research of variances

Complete special projects as assigned

Communicate with the vendor and customer communities to ensure all processes are in place to guarantee improved cash collection and other Accounts Payable activities are supported

Wire transfers and check requests

Skills:

Familiar with SAP financial reports and data entry

Problem analysis skills

Strong conflict resolution skills

Excellent cross functional team development skills

Basic knowledge of Finance and Accounting principles

Intermediate MS Excel and Word skills

Achievements:

Reduced outstanding collection activity by 20% through ongoing customer and supplier education

Improved collection process by performing analysis of current process and making recommendations for process improvements to senior management

Strategic Sourcing Coordinator (2005-2007)

Responsibilities:

Produce, maintain, distribute, and present monthly financial results (actual vs. budget/forecast) to Director and VP

Responsible for identifying potential suppliers, initiating requests for proposals, and conducting cost negotiations

Identified and eliminated problem areas relating to settlements and billing process

Identified cost improvements (i.e. delivery, performance, penalties, issue resolution, escalation and terms/conditions) through negotiation and continuous management

Performed trend analysis, identified and implemented process improvements

Creation and reviewing of Contracts

Coordinating supplier reviews

Conducting Trend and Market analysis

Documentation Control

Customer management, communication, and co-ordination

Marketing of the Strategic Sourcing process to internal customers

Implementation of Strategic Sourcing Policies and strategies

Monitored and tracked supplier performance and cost savings

Resolved QCD (quality, cost and delivery) issues with key suppliers

Skills:

Strong negotiation and supplier management skills

Excellent analytical abilities

Ability to manage multiple priorities and meet deadlines

Computer proficiency

Excellent verbal/writing/presentation; persuasion skills

Strong interpersonal skill with a demonstrated ability to effectively influence

Project management

Achievements:

Effectively developed relationships with key internal customers to influence integration of the Sourcing Process into the user community (Discover, Strategize, Negotiate, Implement)

Documented savings of 15% in office supplies through contract negotiations

Developed tools to effectively catalog and manage a diverse category

Identified category opportunities through spend and data analysis

Supported Sourcing Team activities, resulting in savings exceeding $60 million and improved process times by 24%, by helping to improve cycle and tracking time for open activities

Executive Assistant (2004 – 2005)

Responsibilities:

Front line phone coverage and first interface with customers and suppliers which included conflict resolution, screening of calls, forwarding, and prioritizing.

Coordination and scheduling of meetings for multiple parties

Preparation and processing of expense reports, handling mail both physical and online email

Management of executive’s complex and detailed calendars.

Handling complex domestic and international travel itineraries

Preparation of Power Point presentations and catering for meetings and events

Event planning, project management, and other special projects as assigned.

Assisted in product marketing and development planning

Skills:

Advanced skills in MS Office (Word, Excel, PowerPoint, Access, Outlook)

Strong editing/proofreading skills

Exceptional verbal, written, and organizational skills

Excellent interpersonal and conflict resolution skills

Proactive attitude and the ability to prioritize a demanding work load while maintaining a sense of humor

Experience working with senior-level executives

Demonstrated abilities in confidentiality, initiative, judgment, discretion and managing multiple tasks

Achievements:

Maintained department spend against established budget

Minimized escalation of complaints through initial resolution without escalation

Improved customer satisfaction

Improved team dynamics through effective communication between executives and staff

Gap Inc, Leesburg VA 1999 thru 2004

Assistant Manager

Responsibilities:

Scheduled and interviewed new hires

Processed Human Resource paper work for new hires and existing employees

Coordinated up to 20 employees to expedite store goals

Trained new employees

Maintained inventory records and tracking of store goods

Set up store’s visual displays

EDUCATION

Loudoun Valley High School – Graduated May 1999

Main concentration focused on business management and marketing

Member of DECA; Attended and participated in state wide competitions

Associate Degree – continuing working towards 2020

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