E M P L O Y M E N T E X P E R I E N C E

ADMINISTRATOR ACCOUNTS AND LOGISTICS COORDINATOR ALI AL-GHANIM AL DABBOUS SONS, KUWAIT March 2005 – Present

Generate quotations, invoices and ensure receipt of purchase orders; solve all invoice related issues in consultation with concerned departments.

Verify customer credit information and collateral papers with Loan Officer to check adherence to bank credit protocols.

Coordinate movements of international shipments

Handle invoicing and coordination with accounts team for closure of payments.

Finalize customs documentation & coordinate transportation arrangements.

Review and verify letters of credit to ensure compliance with international standards; cross-check terms of credit, including amount, insurance coverage and shipping conditions.

Draft and issue import and export letters of credit and follow up on payments.

Update payments, liabilities, and other customer account information into the database.

Inform exporters and importers on letters of credit relating to the stock shipment.

Safe keep sensitive correspondence reports through a confidential filing system.

Compile daily, weekly, and monthly employee timesheets.

Schedule meetings for heads and manage events calendar for senior members of the company.

Draft financial statements, including monthly and annual accounts; assist in preparation of statutory accounts.

Conduct account reconciliations, general ledger entries and cash flow analysis.

Employ proper control measures to manage inventory status.

Manage phone calls and correspondence, including email, letters, packages for the upper management.

Update records and databases with business, personnel, and other data promptly.

Prepare presentations when requested by senior managers for presentation to upper management. Co- coordinated with clearing broker for the clearance of shipments from the port. REEMA DARWIN

A D M I N I S T R A T O R A C C O U N T S A N D L O G I S T I C S C O O R D I N A T O R PHONE

+965********

P R O F E S S I O N A L S U M M A R Y

An experienced office administrator with over 18 years of elaborate experience handling administrative duties, logistics and data entries for companies in Kuwait and India. Exceptional work ethics and managing capabilities in assisting senior-level members. Passionate towards creating office atmospheres favorable to optimize workflow and success, bringing forward excellent support to facilitate stability and growth of the company. Highly skillful at working in fast-paced and demanding business environments requiring organizational, analytical and follow-through abilities.

EMAIL

adnnec@r.postjobfree.com

ADDRESS

Kuwait

C O R E C O M P E T E N C I E S

Administration Correspondence Preparation Data Entry Logistics Events Coordination Account Management

Invoice Processing Meeting Support Safekeeping Sensitive Information Records Management Staff Coordination Skills Accounts Payable VISA

18, Transferrable

E M P L O Y M E N T E X P E R I E N C E

ADMINISTRATIVE ASSISTANT & DATA ENTRY OPTURA SOFT PVT LTD, INDIA September 2003 – February 2004

Assisted the administrator in updating databases regularly and managing office records.

Handled and directed phone calls to concerned departments.

Scheduled meetings, appointments and assisted administrator in event preparation and order of refreshments.

Recorded minutes in meetings and other notes managed information in a proper filing system.

Tracked use of office supplies and placed orders for re-stock when necessary.

Acted as the point of contact for all employees and external stakeholders.

Drafted and issued emails to departments and teams on behalf of senior managers.

Prepared travel itineraries for staff members in consultation with concerned employees or teams.

Assisted administrator in preparation of regularly scheduled reports and other documents.

Supported senior members in handling visitors and maintained a record of guests visiting the manager.

Liaised with senior administrators to handle requests forwarded from the senior managers. E D U C A T I O N

Bachelor of Commerce

Kerala University, India, 2009

Diploma in Computer Applications

NIIT, India, 2004

Diploma in Information Technology

NIIT, India, 2004

L A N G U A G E S

English Tamil

Arabic Malayalam

Hindi

C E R T I F I C A T I O N

DNIIT

NIIT, India, 2004

T E C H N I C A L S K I L L S

LC Retail System Pegasus / AlShamel

Photoshop Microsoft Excel

Microsoft Access Microsoft PowerPoint

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