SUZANNE S. CALOGIANES

** *. *** ******, **** Park, New York 11729 H# 631-***-**** Cell# 631-***-**** ● Email: adnm2f@r.postjobfree.com

PROFESSIONAL WORK EXPERIENCE:

NOVEN PHARMACEUTICALS, INC. 10/2010 – 01/04/2021

Executive Assistant/Office Manager

Worked directly for Vice President & CFO; heavy calendar management including meeting scheduling and email; heavy travel arrangements including expense reporting

Supported Vice President of Business Development and Chief Business Development Officer; heavy conference and meeting scheduling; heavy calendar and travel arrangements; expense reporting

Assisted President and CEO when working in the Jersey City office; assisted Executive Director, Managed Markets & Trade Operations with submission of Product Modifications to the US Department of Veterans Affairs

Worked with Business Planning & Analysis and Procurement Teams

Project work with Corporate office’s Finance Team; assist Corporate Affairs as needed

Coordinated and managed all Jersey City facility-related issues, i.e. modifications/reconfigurations including the purchase of office furniture and floor/space planning

Implemented and facilitated new hire office tours including colleague introductions and notification of Fire Safety Procedures; managed laptop and phone setups for new hires

Managed and collaborated with Information Technology ensuring video/audio equipment is in working order in conference rooms

Collaborated with Newport Property Management Office regarding concerns that needs to be addressed in the Jersey City office; attended all Newport Building Town Hall Meetings and updated Vice President and CFO accordingly

Facilitated and coordinated event planning as well as Employee Activity, company-sponsored and Awareness Events; Jersey City office Ambassador for United Way

Implemented new car service for the Jersey City office generating a significant cost savings for the Company

Collaborated with First-Aid Responders to ensure certifications are current; office Fire Warden

Managed and implemented monthly fire extinguisher inspections as well as quarterly AED inspections; ordered office supplies; maintained office equipment and processed invoices

OSI PHARMACEUTICALS, INC. 10/2009 – 10/2010

Administrative Assistant (Contract through Winston Staffing)

Worked directly for the Senior Director and Associate Director of Biochemical & Cellular Pharmacology and two Directors of Cancer Chemistry

Heavy Microsoft Outlook; Scheduled all Biology and Chemistry meetings, including IM set up for VC/Net and Webex meetings; distribution of PowerPoint slide handouts for all Biology and Chemistry meetings

Typed all Interview candidate agendas, Monthly Quarterly Reports and general correspondence

Organized and coordinated of group departmental outings

Extensive travel arrangements; timecard and expense reporting on Oracle E-Business Suite; ordered office supplies

WIRELESS CHANNELS SERVICES, INC. 10/2007 - 08/2009

Executive Administrator

Worked directly for the President and Chief Executive Officer including the Chief Financial Officer; supported Executive Vice President, Dealer Support & Sales

Heavy Microsoft Outlook; extensive travel arrangements for all East Coast staff. Travel arrangements made with American Express Reward Certificates generating significant cost savings for the Company

Set up and maintained off-site record management storage facility

Coordinated and implemented corporate functions such as company picnic and holiday parties

Implemented a maintenance/supply agreement with a printer management company generating a significant cost savings for the Company; ordered all office supplies

MAURO & ASSOCIATES, LLP 09/2005 – 02/2007

Legal Secretary

Scheduled all closings; prepared and distributed loan documents for mailing; typed all correspondence

Extensive Shorthand; answered all incoming calls; established and maintained filing system

STUART J. HERSHON, M.D., P.C. 10/2003 – 10/2004

Front Desk Receptionist

Greeted and registered patients; set appointments through computerized data entry system

Proficient in Envoy referral system; extensive follow up and filing of patients’ records

TRACE INTERNATIONAL HOLDINGS, INC. 09/1988 – 09/1999

Executive Assistant

Worked directly for the Senior Vice President, General Counsel

Typed all correspondence including agreements, contracts and proposals relating to margin loan, financing and dealership transactions

Extensive travel arrangements and expense reporting

Maintained records of Minute books for all dealerships; worked closely with outside Counsel for all closings including distribution of corporate resolutions for signatures; scheduled all Board of Directors meetings and prepared for distribution all Board of Directors information packets for all Board meetings, including Audit, Compensation and Shareholders meetings; prepared, distributed and maintained Beneficial Ownership of Securities for executive officers of the Company in filing Forms 3, 4 and 5 with the Securities and Exchange Commission

Ordered all legal documents; established and maintained filing systems for all legal records; organized and maintained library in legal department; distributed and allocated all legal invoices for payment

Established and maintained records for corporate office with independent storage company; ordered all stationery supplies for corporate office

Maintained and handled all records for corporate contributions given from the Company’s Foundation

CERTIFICATIONS/EDUCATION:

American Red Cross – First Aid/Adult CPR/AED Training – 04/2018 – 04/2020

Notary Public for the State of New Jersey – 02/2018 – 02/2023

Skill Path Workshop: “The Women’s Conference” – 03/2016

Skill Path Workshop: “The Essentials of Communicating with Diplomacy & Professionalism” – 07/2014

SUNY AT FARMINGDALE – Applied Associate in Secretarial Science

(Worked full time, funded 100% of education)

HONORS:

Platinum Award – December 2017

Outstanding Management of Local Logistics During the Northeast Office Relocation Project

Platinum Award – June 2017

Exceptional Contribution to the Management, Utilization and Distribution of Surplus Office Supplies

Platinum Award – June 2016

Excellence & Dedication Post Reorganization Ensuring Efficient & Seamless Administrative Functioning for the NY Office

RELEVANT SKILLS:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, Concur, Oracle JD Edwards EnterpriseOne, Oracle E-Business Suite, Transform AP, Adobe Acrobat XI Pro, transcription

INTERESTS:

Competitive Dancing, Workout Enthusiast, Cruise Travel

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